Assistant Property Manager

Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers.

POSITION RESPONSIBILTIES

Responsibilities include but are not limited to:

Develop and maintain working relationships with tenants and decision-makers

Coordination and implementation of portfolio-specific tenant outreach programs

Address tenant concerns quickly, professionally, and economically

Attend regular meetings with Regional Property Manager and key tenants to review property operations

Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery

Review, code, submit and track vendor invoices for approval by Regional Property Manager

Prepare tenant bill-backs as directed by Regional Property Manager

Prepare vendor and project contracts as directed by Regional Property Manager

Prepare purchase orders and service agreements as Directed by Senior Property Manager

Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks, etc

Coordinate tenant survey process, including annual action plan implementation

Monitor and collect accounts receivables from tenants

Work with the Regional Property Manager to manage operations within each respective property budget

Assist and support the Regional Property Manager in the preparation of monthly property financials

Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan

Assist with collection and coordination of market data, including market rents and operating expense estimates

Assist with property inspections

Coordinate all phases of pre- and post-move in process

Oversee projects as requested by Regional Property Manager

Schedule meetings with vendors, and facility maintenance teams as needed

Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)

Performs other duties as assigned by Regional Property Manager

Assists the Property Managers perform all duties assigned to the Regional Property Manager in their absence

As you gain experience and responsibilities you must have the ability to travel up to 15% locally within the portfolio.

Attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week.

POSITION REQUIREMENTS

Must have a minimum high school diploma or GED; Associate or Bachelor’s degree in Marketing, Business, Real Estate, Finance, or Accounting preferred

Minimum of 3 years of experience in real estate property management, commercial real estate preferred

Professional designation from BOMA, IREM, or CCIM is preferred

Experience with cloud-based systems including Yardi Voyager and Smartsheet preferred

Ability to multi-task and prioritize tasks

Experience in the analysis of operational and financial data

Possess strong initiative and sense of personal responsibility

Ability to establish and maintain rapport with business community and interact with various levels of professionals

Excellent organizational, written, and verbal communication skills

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