The Potter's House, Inc.
Director of Executive Operations
The Potter's House, Inc., Dallas, Texas, United States, 75215
Overview
2 days ago Be among the first 25 applicants
The Director of Executive Operations serves as the strategic administrative partner to the principal, managing priorities, optimizing time, and ensuring seamless execution across business, ministry, publishing, and investment ventures. Acting as the administrative face of the principal, this role is responsible for owning the calendar, aligning all commitments with top objectives, and creating systems that keep the principal’s life and leadership running with clarity, focus, and excellence.
This is an elevated executive assistant position requiring business acumen, discretion, and the ability to think creatively and strategically. The Director of Executive Operations will sit at the center of all things related to the principal and act as the hub connecting diverse teams, partners, and opportunities.
Key Responsibilities
Calendar Ownership: Manage and protect the principal’s calendar as the single source of truth, ensuring all meetings and commitments align with strategic priorities
Gatekeeping & Prioritization: Serve as the first point of administrative contact for publishers, investors, entrepreneurs, ministry leaders, and external partners. Evaluate and triage requests to maximize impact and protect the Principal’s focus
Strategic Alignment: Maintain a bird’s-eye view of the Principal’s goals, ensuring day-to-day scheduling supports long-term vision, objectives, and priorities
Cross-Functional Coordination: Collaborate with internal staff, business partners, and ministry teams to streamline communication and execution
Systems & Tools: Implement and leverage advanced productivity tools (AI scheduling, project management software, CRMs, etc.) to optimize efficiency
Representation: Represent the Principal with professionalism, relational intelligence, and authority in all administrative interactions
Creative Contribution: Support strategic and creative projects by providing organizational insight, suggestions, and administrative structure
Operational Flow: Design and manage rhythms, routines, and workflows that maximize capacity and reduce friction across all ventures
Qualifications
7+ years experience as a senior executive assistant, director of operations, chief of staff, or related role
Strong understanding of business, entrepreneurship, and organizational leadership
Exceptional ability to manage complex scheduling with competing priorities
High relational intelligence with excellent written and verbal communication skills
Tech-savvy and fluent in modern productivity platforms (Asana, Notion, Airtable, AI tools, CRMs, etc.)
Creative problem solver with the ability to anticipate needs and think several steps ahead
Proven track record of supporting senior leaders in fast-paced, high-impact environments
Unwavering discretion, judgment, and integrity
The Ideal Candidate This role is for a leader disguised as an assistant—someone who thrives in complexity, sees both the details and the big picture, and ensures that everything around the principal flows in alignment with vision and values. The Director of Executive Operations is not simply managing tasks—they are orchestrating impact.
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The Director of Executive Operations serves as the strategic administrative partner to the principal, managing priorities, optimizing time, and ensuring seamless execution across business, ministry, publishing, and investment ventures. Acting as the administrative face of the principal, this role is responsible for owning the calendar, aligning all commitments with top objectives, and creating systems that keep the principal’s life and leadership running with clarity, focus, and excellence.
This is an elevated executive assistant position requiring business acumen, discretion, and the ability to think creatively and strategically. The Director of Executive Operations will sit at the center of all things related to the principal and act as the hub connecting diverse teams, partners, and opportunities.
Key Responsibilities
Calendar Ownership: Manage and protect the principal’s calendar as the single source of truth, ensuring all meetings and commitments align with strategic priorities
Gatekeeping & Prioritization: Serve as the first point of administrative contact for publishers, investors, entrepreneurs, ministry leaders, and external partners. Evaluate and triage requests to maximize impact and protect the Principal’s focus
Strategic Alignment: Maintain a bird’s-eye view of the Principal’s goals, ensuring day-to-day scheduling supports long-term vision, objectives, and priorities
Cross-Functional Coordination: Collaborate with internal staff, business partners, and ministry teams to streamline communication and execution
Systems & Tools: Implement and leverage advanced productivity tools (AI scheduling, project management software, CRMs, etc.) to optimize efficiency
Representation: Represent the Principal with professionalism, relational intelligence, and authority in all administrative interactions
Creative Contribution: Support strategic and creative projects by providing organizational insight, suggestions, and administrative structure
Operational Flow: Design and manage rhythms, routines, and workflows that maximize capacity and reduce friction across all ventures
Qualifications
7+ years experience as a senior executive assistant, director of operations, chief of staff, or related role
Strong understanding of business, entrepreneurship, and organizational leadership
Exceptional ability to manage complex scheduling with competing priorities
High relational intelligence with excellent written and verbal communication skills
Tech-savvy and fluent in modern productivity platforms (Asana, Notion, Airtable, AI tools, CRMs, etc.)
Creative problem solver with the ability to anticipate needs and think several steps ahead
Proven track record of supporting senior leaders in fast-paced, high-impact environments
Unwavering discretion, judgment, and integrity
The Ideal Candidate This role is for a leader disguised as an assistant—someone who thrives in complexity, sees both the details and the big picture, and ensures that everything around the principal flows in alignment with vision and values. The Director of Executive Operations is not simply managing tasks—they are orchestrating impact.
#J-18808-Ljbffr