Job Description
We are looking for a detail-oriented Accounting Assistant for a contract-to-permanent role in Bellevue, Washington. This Contract-to-permanent position offers an excellent opportunity to contribute to various financial and administrative tasks within a dynamic and fast-paced environment. The ideal candidate will excel in managing payroll, purchasing, and accounts payable while supporting project operations and office management.
Responsibilities:
• Coordinate payroll and timecard processing for over 60 union craft workers, ensuring compliance with prevailing wage and union requirements.
• Administer purchasing activities, including placing orders, managing electronic receipts, setting up new vendors, and maintaining vendor relationships.
• Process accounts payable transactions for project-related materials and expenses with accuracy and timeliness.
• Maintain document control systems to ensure proper organization and accessibility.
• Facilitate new employee onboarding by managing dispatch processes, completing paperwork, conducting orientations, and coordinating hardware setup.
• Oversee project office facilities, including office equipment, supply inventory, breakroom maintenance, and support for meetings and events.
• Handle subcontractor administration tasks, such as preparing monthly pay requisitions and submitting required reports.
• Utilize financial software tools and systems to streamline accounting operations and reporting processes.
• Proven experience in accounts payable, accounts receivable, and payroll processing.• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Familiarity with financial systems such as QuickBooks, Coupa, or similar tools is preferred.
• Knowledge of prevailing wage laws, union requirements, and heavy civil construction industry standards is a plus.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Excellent communication skills to interact with vendors, subcontractors, and team members.
• Attention to detail and accuracy in handling financial and administrative tasks.
• Ability to work independently and collaboratively in a team-oriented environment.