Robert Half
Job Description
Job Description
Are you an experienced and detail-oriented Administrative Assistant with expertise in QuickBooks? Robert Half is seeking a highly skilled detail oriented to manage financial processes, support office operations, and maintain the efficiency of administrative workflows. This is an excellent opportunity for a proactive individual looking to contribute to the success of a dynamic workplace.
Key Responsibilities:
QuickBooks Management: Utilize QuickBooks desktop versions to maintain accurate financial records.
Accounts Payable & Receivable: Process payments, invoices, and receipts promptly while managing customer and vendor accounts.
Bank & Credit Card Reconciliation: Ensure timely and accurate reconciliation of financial statements.
Financial Reporting: Generate, review, and analyze critical financial reports.
Payroll & Tax Assistance: Support payroll processing and help with tax reporting tasks.
General Office Administration: Handle phone calls, maintain organized filing systems (digitally and physically), and track office inventory.
Employee Onboarding: Assist with onboarding processes and maintain personnel records.
Support to Management: Prepare reports, presentations, correspondence, and conduct data entry and research.
Project Coordination: Facilitate internal communications and contribute to tracking project milestones effectively.
Requirements:
5+ years of QuickBooks experience (desktop versions required).
Proven administrative or office assistant experience (minimum 3 years preferred).
Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
Exceptional attention to detail and accuracy in everyday tasks.
Strong organizational and time-management skills with the ability to multitask.
Outstanding written and verbal communication abilities.
Discretion with confidential information and knowledge of accounting principles is a plus.• At least 5 years of experience working with QuickBooks desktop versions.
• A minimum of 3 years of proven experience in administrative or office assistant roles.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Exceptional attention to detail and accuracy in financial and administrative tasks.
• Strong organizational skills with the ability to manage multiple responsibilities efficiently.
• Excellent written and verbal communication skills.
• Discretion in handling confidential information and familiarity with accounting principles is preferred.
Key Responsibilities:
QuickBooks Management: Utilize QuickBooks desktop versions to maintain accurate financial records.
Accounts Payable & Receivable: Process payments, invoices, and receipts promptly while managing customer and vendor accounts.
Bank & Credit Card Reconciliation: Ensure timely and accurate reconciliation of financial statements.
Financial Reporting: Generate, review, and analyze critical financial reports.
Payroll & Tax Assistance: Support payroll processing and help with tax reporting tasks.
General Office Administration: Handle phone calls, maintain organized filing systems (digitally and physically), and track office inventory.
Employee Onboarding: Assist with onboarding processes and maintain personnel records.
Support to Management: Prepare reports, presentations, correspondence, and conduct data entry and research.
Project Coordination: Facilitate internal communications and contribute to tracking project milestones effectively.
Requirements:
5+ years of QuickBooks experience (desktop versions required).
Proven administrative or office assistant experience (minimum 3 years preferred).
Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
Exceptional attention to detail and accuracy in everyday tasks.
Strong organizational and time-management skills with the ability to multitask.
Outstanding written and verbal communication abilities.
Discretion with confidential information and knowledge of accounting principles is a plus.• At least 5 years of experience working with QuickBooks desktop versions.
• A minimum of 3 years of proven experience in administrative or office assistant roles.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Exceptional attention to detail and accuracy in financial and administrative tasks.
• Strong organizational skills with the ability to manage multiple responsibilities efficiently.
• Excellent written and verbal communication skills.
• Discretion in handling confidential information and familiarity with accounting principles is preferred.