Office Assistant Job at The Swick Real Estate Group in Dayton

We're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums.

Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today and tell us what attracted you to become part of the team!

$16 - $20 hourly

• Oversee online and print marketing efforts
• Plan office events and schedule arrangements for travel if necessary
• Grow in the position through continued learning and revitalization of skillsets in related duties
• Plan community events to market the company and increase brand awareness

• Manage schedules, calls, and email communications for the leadership team.
• Organize transactions, track projects, and maintain orderly systems.
• Coordinate with vendors, clients, and partners to keep operations moving smoothly.
• Enter data and notes into CRM systems (Go High Level, Microsoft 365, Teams).
• Prepare simple reports, client packets, and marketing materials.
• Anticipate needs — spot what’s missing, fix it, and keep things running.

• Shows great interpersonal skills and excellent written communication
• Customer service, bookkeeping, or administrative experience is preferred
• Proven track record of completing projects on time in an orderly manner

• Have 2+ years of experience as an administrative or office assistant.
• Are tech-comfortable (Microsoft 365, CRMs, online tools).
• Stay calm and organized even when things get busy.
• Have a strong work ethic — you show up, follow through, and take pride in your work.
• Are not overly emotional or sensitive — you prefer clear, direct communication and problem-solving.
• Want to be part of a mission-driven company, not just punch a clock.
• Love the satisfaction of checking off tasks, keeping people on track, and knowing things don’t fall through the cracks because of you.

Downsize Allies and Swick Real Estate Group are Dayton’s most trusted real estate teams, with over 30 years of experience and thousands of homes sold. We specialize in helping seniors and their families navigate the emotional and logistical challenges of downsizing — blending compassion with precision, structure, and hustle.

We’re not a corporate bureaucracy or a chaotic startup — we’re a lean, fast-moving business with proven systems and a clear mission: We handle the house and everything else!

We want team members who takes pride in doing excellent work, love being an integral part of a team, and thrives in a fast-paced environment where every day is different.