Executive Assistant Job at ebs Recruiters in St. Louis

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Recruiting Consultant @ ebs Recruiters | Recruiting in Accounting, Finance, HR. Operations & Administration

Founded in 2003, ebs Recruiters is built on a foundation of family values and a passion for finding great opportunities for amazing individuals. With over 3,000 talented professionals successfully placed, we are dedicated to making dreams a reality. Networking is at the core of what we do, connecting candidates with their ideal roles and providing top-notch services to our clients.

Today, our leadership team boasts over 100 years of collective experience in technical recruitment. Their extensive expertise brings a unique blend of business acumen and interpersonal skills to every interaction. When you partner with ebs Recruiters, you can rely on us to offer continuity, expertise, and a dedicated contact for all your recruitment needs. We recruit a perfect fit, every time.

Executive Assistant

Candidates must be local to St. Louis, MO

Job Summary: The purpose of the Executive Assistant role is to provide administrative and financial support to a senior executive. This position requires a highly organized and detail-oriented individual who can manage sensitive information with discretion and maintain accuracy in both administrative and financial responsibilities.

Job Responsibilities:

• Keep financial records organized, accurate, and up to date
• Ensure bills are paid and receivables are processed on time
• Reconcile accounts and track expenses
• Prepare and submit reimbursement requests as needed
• Reconcile and report discrepancies or issues found in financial records
• Maintain records of financial transactions by establishing accounts and posting transactions; ensure compliance with legal requirements
• Respond to emails and other digital correspondence in a timely and professional manner
• Screen telephone calls, receive and relay messages as needed
• Open, catalog, copy, and distribute incoming mail and other communications promptly
• Maintain the personal and professional schedule for the executive
• Handle sensitive information with a high level of discretion and confidentiality
• Ensure compliance with privacy policies and applicable regulations

Qualifications:

• Minimum 3–5 years of bookkeeping experience (QuickBooks preferred)
• 5–7 years of administrative assistant experience
• Proficient in Microsoft Office, specifically Word, Excel, Outlook, and Access
• Proficiency in accounting software
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Associate of Applied Science degree in Legal Studies, Business Administration, or a related field preferred

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Legal Services

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