The Perelman School of Medicine
Associate Director of Admissions, Community Engagement, and Premedical Enrichmen
The Perelman School of Medicine, Rutland, Wisconsin, United States
Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. Penn offers a unique working environment within the city of Philadelphia with access to a range of educational, cultural, and recreational activities. The University offers a competitive benefits package that includes healthcare and tuition benefits for employees and their families, retirement benefits, professional development opportunities, supportive work and family benefits, health and wellness programs, and more. Posted Job Title: Associate Director of Admissions, Community Engagement, and Premedical Enrichment Programs.
Job Details Job Profile Title: Associate Director B, Student Services
Job Description Summary: The Associate Director of Admissions, Community Engagement, and Premedical Enrichment Programs plays a critical role in advancing the Perelman School of Medicine’s mission to broaden access to medical education and support student success. This position oversees the PASS Program and the Johnson Scholars Program, coordinates recruitment and outreach initiatives, and provides advising and mentorship to students. The Associate Director reports to the Director of Admissions with faculty oversight from the Assistant Dean for Premedical Enrichment and Experiences, working in close coordination with the Associate Dean for Student Engagement, Networking and Enrichment and student leaders.
Job Description: This role requires exceptional organizational and project management skills, the ability to oversee multiple programs simultaneously, and a commitment to fostering a supportive environment where students can thrive academically and professionally.
Responsibilities
Oversee a 60-student undergraduate medical school preparation program (The Johnson Scholars Program), providing one-on-one intrusive advising, planning and organizing monthly enrichment events, and serving as an additional line of support during times of crisis. Maintain student records and reports, manage intake and selection processes, and conduct exit interviews.
Manage and lead Perelman’s Penn Access Summer Scholars program, overseeing undergraduate advising, event and curriculum planning, and supervision of medical student mentors. Coordinate all aspects of the program to ensure successful implementation and to support students in gaining entry to Perelman’s School of Medicine.
Lead outreach recruitment efforts surrounding Perelman admissions, including coordinating the student-driven recruitment teams.
Attend and host recruiting events, including on-campus sessions/virtual fairs, and travel to external conferences. Maintain open communication with prospective students and serve as an advocate throughout the application season.
Maintain longitudinal data and generate detailed reports to track outcomes, measure program effectiveness, and inform decision-making.
Serve as a resource for current medical students by building and maintaining relationships with cultural affinity group leaders.
Plan and implement all aspects of the annual community outreach event, A Day in the Life, serving more than 150 undergraduate students.
Assist with ongoing recruitment events as needed, managing individual inquiries and coordinating visit requests.
Collaborate with faculty and student mentors to manage networking opportunities and support recruitment activities.
Perform other duties as assigned.
Skills Needed
Strong advising, mentoring, and interpersonal skills with the ability to support students from a wide range of backgrounds
Knowledge of barriers that may impact students’ educational access and success
Proficiency in data management, maintaining longitudinal records, and generating detailed reports to assess outcomes and program effectiveness
Excellent written and verbal communication skills, including public speaking and relationship-building across stakeholders
Proven ability to plan, coordinate, and execute large-scale events and programs
Proficiency with using survey tools (e.g., Google Forms, SurveyMonkey, Qualtrics)
Ability to analyze survey data and summarize results for program evaluation and improvement
Experience with recruitment, outreach, and student engagement strategies
Strong organizational and project management skills with attention to detail and ability to manage multiple priorities
Competency with managing program and event budgets
Ability to work collaboratively with faculty, staff, and students
Ability to foster a supportive environment
Flexibility to travel for conferences and recruitment events, including occasional evenings and weekends
Qualifications
Bachelor of Science, Bachelor of Arts, and 2 to 3 years of experience or equivalent combination of education and experience is required.
Job Location - City, State Philadelphia, Pennsylvania
Department / School Perelman School of Medicine
Pay Range $57,500.00 - $60,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin, citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's tuition benefits for you, your spouse, and dependent children. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement : Penn offers retirement plans to help you save for your future with options through‑out the plan (e.g., pre-tax or Roth) with multiple investment options.
Time Away from Work : Paid time off to relax, attend to personal matters, recover from illness or injury, and spend time with family.
Long-Term Care Insurance : In partnership with Genworth Financial, coverage to help with long-term care needs; eligibility details apply.
Wellness and Work-life Resources : Programs and resources to support health, family, and work-life balance.
Professional and Personal Development : Resources to advance personal and professional skills.
University Resources : Access to libraries, athletic facilities, cultural activities, and discounted or free admissions where offered at Penn.
Discounts and Special Services : Deals on arts, transportation, housing, vehicles, and more for faculty and staff.
Flexible Work Hours : Flexible work options to support balance between work and personal commitments.
Penn Home Ownership Services : Forgivable loan program for eligible employees in West Philadelphia for home purchase or improvements.
Adoption Assistance : Reimbursement for qualified adoption expenses for eligible families.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
#J-18808-Ljbffr
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. Penn offers a unique working environment within the city of Philadelphia with access to a range of educational, cultural, and recreational activities. The University offers a competitive benefits package that includes healthcare and tuition benefits for employees and their families, retirement benefits, professional development opportunities, supportive work and family benefits, health and wellness programs, and more. Posted Job Title: Associate Director of Admissions, Community Engagement, and Premedical Enrichment Programs.
Job Details Job Profile Title: Associate Director B, Student Services
Job Description Summary: The Associate Director of Admissions, Community Engagement, and Premedical Enrichment Programs plays a critical role in advancing the Perelman School of Medicine’s mission to broaden access to medical education and support student success. This position oversees the PASS Program and the Johnson Scholars Program, coordinates recruitment and outreach initiatives, and provides advising and mentorship to students. The Associate Director reports to the Director of Admissions with faculty oversight from the Assistant Dean for Premedical Enrichment and Experiences, working in close coordination with the Associate Dean for Student Engagement, Networking and Enrichment and student leaders.
Job Description: This role requires exceptional organizational and project management skills, the ability to oversee multiple programs simultaneously, and a commitment to fostering a supportive environment where students can thrive academically and professionally.
Responsibilities
Oversee a 60-student undergraduate medical school preparation program (The Johnson Scholars Program), providing one-on-one intrusive advising, planning and organizing monthly enrichment events, and serving as an additional line of support during times of crisis. Maintain student records and reports, manage intake and selection processes, and conduct exit interviews.
Manage and lead Perelman’s Penn Access Summer Scholars program, overseeing undergraduate advising, event and curriculum planning, and supervision of medical student mentors. Coordinate all aspects of the program to ensure successful implementation and to support students in gaining entry to Perelman’s School of Medicine.
Lead outreach recruitment efforts surrounding Perelman admissions, including coordinating the student-driven recruitment teams.
Attend and host recruiting events, including on-campus sessions/virtual fairs, and travel to external conferences. Maintain open communication with prospective students and serve as an advocate throughout the application season.
Maintain longitudinal data and generate detailed reports to track outcomes, measure program effectiveness, and inform decision-making.
Serve as a resource for current medical students by building and maintaining relationships with cultural affinity group leaders.
Plan and implement all aspects of the annual community outreach event, A Day in the Life, serving more than 150 undergraduate students.
Assist with ongoing recruitment events as needed, managing individual inquiries and coordinating visit requests.
Collaborate with faculty and student mentors to manage networking opportunities and support recruitment activities.
Perform other duties as assigned.
Skills Needed
Strong advising, mentoring, and interpersonal skills with the ability to support students from a wide range of backgrounds
Knowledge of barriers that may impact students’ educational access and success
Proficiency in data management, maintaining longitudinal records, and generating detailed reports to assess outcomes and program effectiveness
Excellent written and verbal communication skills, including public speaking and relationship-building across stakeholders
Proven ability to plan, coordinate, and execute large-scale events and programs
Proficiency with using survey tools (e.g., Google Forms, SurveyMonkey, Qualtrics)
Ability to analyze survey data and summarize results for program evaluation and improvement
Experience with recruitment, outreach, and student engagement strategies
Strong organizational and project management skills with attention to detail and ability to manage multiple priorities
Competency with managing program and event budgets
Ability to work collaboratively with faculty, staff, and students
Ability to foster a supportive environment
Flexibility to travel for conferences and recruitment events, including occasional evenings and weekends
Qualifications
Bachelor of Science, Bachelor of Arts, and 2 to 3 years of experience or equivalent combination of education and experience is required.
Job Location - City, State Philadelphia, Pennsylvania
Department / School Perelman School of Medicine
Pay Range $57,500.00 - $60,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin, citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's tuition benefits for you, your spouse, and dependent children. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement : Penn offers retirement plans to help you save for your future with options through‑out the plan (e.g., pre-tax or Roth) with multiple investment options.
Time Away from Work : Paid time off to relax, attend to personal matters, recover from illness or injury, and spend time with family.
Long-Term Care Insurance : In partnership with Genworth Financial, coverage to help with long-term care needs; eligibility details apply.
Wellness and Work-life Resources : Programs and resources to support health, family, and work-life balance.
Professional and Personal Development : Resources to advance personal and professional skills.
University Resources : Access to libraries, athletic facilities, cultural activities, and discounted or free admissions where offered at Penn.
Discounts and Special Services : Deals on arts, transportation, housing, vehicles, and more for faculty and staff.
Flexible Work Hours : Flexible work options to support balance between work and personal commitments.
Penn Home Ownership Services : Forgivable loan program for eligible employees in West Philadelphia for home purchase or improvements.
Adoption Assistance : Reimbursement for qualified adoption expenses for eligible families.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
#J-18808-Ljbffr