Talent Acquisition LLC is hiring: Legal Secretary in San Diego

Join to apply for the Legal Secretary role at Talent Acquisition LLC

We are seeking an experienced Legal Secretary to support a team of corporate, transactional, and litigation lawyers in their growing San Diego office. This is an exciting opportunity to be the first hands-on legal secretary in this location, playing a key role in shaping the office’s administrative operations.

Responsibilities

• Provide comprehensive administrative and legal support to attorneys
• Format, edit, and finalize legal documents, including contracts, pleadings, motions, and correspondence
• Handle e-filing in state and federal courts (priority given to candidates with direct e-filing experience)
• Assist attorneys in pre-, during-, and post-trial stages
• Manage attorney calendars, schedule meetings, and coordinate travel arrangements
• Process conflicts of interest checks and assist with new client onboarding
• Handle timekeeping, billing, and expense reporting
• Monitor calls, emails, and correspondence while prioritizing urgent tasks
• Support a mix of corporate, transactional, and litigation attorneys, including partners and associates

Qualifications

• Minimum 5 years of experience supporting both litigation and transactional attorneys
• E-filing experience required (hands-on filing experience, not just docketing)
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience handling state and federal filings, timekeeping, and billing
• Excellent organizational and multitasking skills in a fast-paced environment
• Strong problem-solving abilities and attention to detail
• High school diploma or equivalent required

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Location: San Diego, CA

Note: This description focuses on the responsibilities and qualifications for the Legal Secretary role and does not include external postings or referral notices.