Float Legal Secretary (FT) Job at Greenbaum Rowe Smith & Davis, LLP in Roseland

Overview

Job information Float Legal Secretary (FT) from the company Greenbaum Rowe Smith & Davis, LLP, located in Roseland, NJ, United States. This Float Legal Secretary (FT) role is open to candidates with a Bachelor Degree. This Administrative field vacancy is current as of the posting.

Job Responsibilities

In our Roseland, NJ office, we offer a full-time in-house position for an experienced Float Legal Secretary. The role requires interim coverage and assignments across various areas of law, with the ability to integrate across practice groups. Candidates should be self-starters with strong organizational and document management skills, and the ability to manage multiple priorities. A friendly disposition and flexibility to adapt secretarial techniques from day to day are important. Prior experience in a float capacity is preferred, ideally 3+ years at a busy law firm that specializes in Family Law and general Litigation.

Position Requirements and Essential Duties & Responsibilities:

To assist our family law practice, you must be proficient in trial preparation and litigation. The ideal candidate will have excellent organizational, grammatical, and interpersonal skills, and the ability to manage a large workload with dictation in a high-volume, fast-paced office.

• Perform general administration and secretarial tasks such as typing and proofreading documents, maintaining files, and answering phones.
• Assist with call screening and directing.
• Assist with the intake process for potential clients.
• Create, organize, and maintain hardcopy and electronic client files.
• Enter time entries of client work.
• Serve as liaison between busy attorneys and clients, court staff, attorneys, prospective clients, and other professionals through heavy electronic correspondence.
• Communicate effectively with clients, adversaries, and Courts; handle high-volume work and dictation in a fast-paced atmosphere.
• Assist with drafting, editing, collating, and finalizing correspondence, pleadings, motions, case information statements, and appellate applications.
• Assist with gathering, organizing, compiling, and indexing documents from clients, financial organizations, and businesses; propounding discovery demands and subpoenas on adversaries and relevant third parties.
• Keep track of attorneys\' calendars and deadlines for motion practice, pleadings, discovery, depositions, and related timelines.
• Submit documents to the Court on paper and via JEDS or Appellate eCourts.
• Contribute to the team by diligently completing assigned tasks, duties, and projects.
• Assist with other administrative duties as assigned.

Education & Experience

• HS or GED equivalent required.
• 3+ years working in a busy New Jersey law firm.
• Knowledge of the NJ Civil Court System.
• Experience with the Child Support Guideline program.
• Proficient in Office 365 software, iManage, and state/federal e-filing.

Compensation and Schedule

The annual compensation range is $60,000 to $67,000. Actual pay will be determined by education, certifications, experience, and other job-related considerations permitted by law. This is a full-time position with a Monday–Friday schedule, 9:00 a.m. to 5:00 p.m., with flexibility for overtime as needed. Standard background screening is required before an offer of employment.

Application Process

Please submit your resume for immediate review, including a brief overview of past law practice areas. All communications should be sent to HR@Greenbaumlaw.com with the job code FLOAT2025R in the subject line. No phone inquiries. Recruiters\' resumes will not be accepted for this position.

Equal Employment Opportunity

Greenbaum, Rowe, Smith & Davis, LLP is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at the firm are considered without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

About Greenbaum Rowe Smith & Davis, LLP

Greenbaum, Rowe, Smith & Davis is a recognized leader among New Jersey law firms, with deep roots in the state and a far-reaching knowledge of New Jersey legal issues. We are dedicated to providing pragmatic, resourceful and cost-effective representation, along with reliable and responsive client service. Our approach is collaborative and consistent; we strive to earn the loyalty and respect of our clients by delivering results that meet their goals. Our long history has built the foundation we stand on today, and we continue to evolve to meet clients\' needs.

Keywords : Roseland jobs