HUMAN RESOURCES TECHNICIAN Job at City of Maitland in Town of Florida

Overview

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirement of the job change. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Responsibilities

• Perform a variety of routine to complex clerical and administrative work to support the Human Resources/Risk Management Department’s operations, including recruitment processes from posting positions to onboarding new employees, payroll processing, bill paying, record/document management, and assisting with training programs.
• Respond to records production and inquiries in compliance with applicable legislation; assist and support other department programs and functions.
• Work under the supervision of the Human Resources/Risk Management Director with limited direction; provide limited managerial and leadership guidance to staff in the absence of the Department’s personnel and/or direct inquiries appropriately.
• This position is considered an emergency/disaster position; staff may be called to report to work during emergencies or disasters as assigned.
• Align the strategic direction of the City by supporting and promoting the Human Resources and Risk Management initiatives and serving as a key business partner.
• Assist the Director and other department staff to support organizational goals; keep the HRRMD informed of personnel matters affecting operations and human capital/risk management.
• Serve as backup to the Human Resources Specialist in supporting departmental operations and administrative needs.
• Prepare job vacancy announcements and manage talent acquisition using diverse sources; utilize an applicant tracking system (ATS) to track applications and maintain files/records.
• Process applicant records for onboarding, exits, and payroll-related activities; conduct recruitment activities including candidate screenings, interviewing, assessments, and pre-employment checks; extend offers as appropriate and maintain records in the ATS and HRIS.
• Post and manage job postings, refer applications to hiring managers, assist with onboarding, and close recruitments with appropriate communications and recordkeeping.
• Process payroll actions (new hires, separations, promotions, transfers, performance reviews, etc.), update benefits deductions, and ensure data accuracy in the HRIS (MUNIS).
• Assist with budget entries and requisitions, process purchase orders within budget, coordinate travel requests, and maintain office supplies.
• Maintain all personnel records and ensure retention compliance with state guidelines; review and route incoming HR/RM communications and monitor the HR inbox.
• Update SOPs, checklists, and reports; keep HRRMD informed of changes; provide customer service on pay/benefits questions and route complex inquiries to appropriate staff or the HRR Director.
• Provide backup support for risk management duties, including entry of claims data and basic claims processing; supply information to other agencies and the public (e.g., public records requests, employment verification).
• Prepare correspondence, maintain filing systems, administrative logs, and reports; handle general administrative duties and document processing.
• Support additional functions as needed and participate in seminars/workshops to enhance duties and responsibilities.

Qualifications

Note: The following are minimum and preferred qualifications as described in the original job description.

• Educational/Experience Requirements: Graduation from an accredited college or university with an Associate’s Degree in Public Administration, Business Administration, Human Resources Administration or related field; or two years of college credit toward a bachelor’s degree in the same disciplines; or two years of experience in a progressively responsible human resources environment or an equivalent combination of education, training, and experience.
• Licenses/Certifications: Valid Florida driver’s license; National Incident Management System (NIMS) IS-700 within 30 days of employment; ICS-100 and ICS-200 within 90 days of employment (additional NIMS may be required); Cyber Security Awareness Training for State of Florida Employees within 30 days of employment and annually thereafter per state statute 282.318(4)(i).

Preferred Qualifications

• Public sector and HRIS (MUNIS) experience preferred.
• Knowledge of talent acquisition principles, employment law, payroll processing, public records laws, and government record retention schedules.
• Strong attention to detail, analytical ability to interpret and complete assigned projects, and effective communication skills (oral and written).
• Working knowledge of modern office practices and Microsoft Office products (Outlook, Excel, Word); ability to learn new processes and work collaboratively in a team.
• Ability to maintain confidentiality of personnel data and establish effective working relationships with applicants, employees, City officials, and the public.

Note: The description may include other duties as assigned and is subject to change.