State of Alaska
This position is open to Alaska Residents only. Please check our
residency definition
to determine if you qualify. The Alaska Department of Fish and Game, Division of Sport Fish is recruiting for an Administrative Assistant 2 located in Juneau! What you will be doing: Under general direction and as an assistant to Headquarters’ Administrative Officer 2 (AO2) in Juneau, the incumbent provides para-professional level assistance with the processing of multiple day-to-day administrative tasks including personnel, payroll, evaluations, recruitment, budget, accounting, travel, procurement, inventory, and adapting internal processes to meet the needs of the division statewide. The incumbent provides daily assistance to division staff regarding administrative, personnel, and accounting related functions. The incumbent of this position provides coverage for the AO2 in that person´s absence, acting with delegated authority as appropriate. Our organization, mission, and culture: The mission of the Division of Sport Fish is to protect, maintain and improve the valuable sport fisheries in Alaska. The administrative unit provides support to the Division’s biologists, researchers, and technicians serving Alaskans and overseeing Alaska’s wide range of sport fisheries. The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully. Benefits of joining our team: As a part of our team, you will have a crucial role managing a variety of administrative processes and the opportunity to work with an outstanding and diverse group of employees who are dedicated to protecting and maintaining the valuable sport fisheries in Alaska. The selected candidate will work with various State of Alaska systems including Alaska Data Enterprise Reporting (ALDER), the Online Position Description (OPD), the Statewide Payroll System (IRIS HRM), the Statewide Accounting System (IRIS Financial), and Workplace Alaska; in addition to various Fish & Game programs such as the Timesheet Earnings and Reporting System (TEARS), and the Admin Project System (APS). The working conditions you can expect: This position is based at the Alaska Department of Fish & Game headquarters in Juneau. You will have a private, walled cubicle and play a key role in delivering exceptional customer service to a diverse range of individuals in a professional and friendly manner. The incumbent will work in a collaborative and supportive environment alongside administrative and accounting staff from headquarters, regional offices, the Division of Administrative Services, and other departmental divisions. Who we are looking for: In addition to the Minimum Qualifications below, we are looking for a candidate with the following competencies: Interpersonal Skills and Customer Service: Shows understanding, friendliness, courtesy, tact, and politeness to others; develops and maintains effective relationships with customers (division and department staff as well as vendors). Assess customers needs, provide information and assistance, resolve their problem, or satisfy their expectations.
Attention to Detail: Sees and pays attention to details; recognizes the competent parts of a procedure or object, and verify correctness or error in an individual part or procedure.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
Minimum Qualifications: Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. SPECIAL NOTE: Examples of entry-level technical experience include: Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections. Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts. Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment. Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications. Examples of advanced clerical experience include: Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations. Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
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residency definition
to determine if you qualify. The Alaska Department of Fish and Game, Division of Sport Fish is recruiting for an Administrative Assistant 2 located in Juneau! What you will be doing: Under general direction and as an assistant to Headquarters’ Administrative Officer 2 (AO2) in Juneau, the incumbent provides para-professional level assistance with the processing of multiple day-to-day administrative tasks including personnel, payroll, evaluations, recruitment, budget, accounting, travel, procurement, inventory, and adapting internal processes to meet the needs of the division statewide. The incumbent provides daily assistance to division staff regarding administrative, personnel, and accounting related functions. The incumbent of this position provides coverage for the AO2 in that person´s absence, acting with delegated authority as appropriate. Our organization, mission, and culture: The mission of the Division of Sport Fish is to protect, maintain and improve the valuable sport fisheries in Alaska. The administrative unit provides support to the Division’s biologists, researchers, and technicians serving Alaskans and overseeing Alaska’s wide range of sport fisheries. The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully. Benefits of joining our team: As a part of our team, you will have a crucial role managing a variety of administrative processes and the opportunity to work with an outstanding and diverse group of employees who are dedicated to protecting and maintaining the valuable sport fisheries in Alaska. The selected candidate will work with various State of Alaska systems including Alaska Data Enterprise Reporting (ALDER), the Online Position Description (OPD), the Statewide Payroll System (IRIS HRM), the Statewide Accounting System (IRIS Financial), and Workplace Alaska; in addition to various Fish & Game programs such as the Timesheet Earnings and Reporting System (TEARS), and the Admin Project System (APS). The working conditions you can expect: This position is based at the Alaska Department of Fish & Game headquarters in Juneau. You will have a private, walled cubicle and play a key role in delivering exceptional customer service to a diverse range of individuals in a professional and friendly manner. The incumbent will work in a collaborative and supportive environment alongside administrative and accounting staff from headquarters, regional offices, the Division of Administrative Services, and other departmental divisions. Who we are looking for: In addition to the Minimum Qualifications below, we are looking for a candidate with the following competencies: Interpersonal Skills and Customer Service: Shows understanding, friendliness, courtesy, tact, and politeness to others; develops and maintains effective relationships with customers (division and department staff as well as vendors). Assess customers needs, provide information and assistance, resolve their problem, or satisfy their expectations.
Attention to Detail: Sees and pays attention to details; recognizes the competent parts of a procedure or object, and verify correctness or error in an individual part or procedure.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
Minimum Qualifications: Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. SPECIAL NOTE: Examples of entry-level technical experience include: Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections. Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts. Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment. Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications. Examples of advanced clerical experience include: Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations. Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
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