State of West Virginia
Grants Management Specialist 2 - Environmental Protection - Kanawha Co.
State of West Virginia, Charleston, West Virginia, us, 25329
Overview
Grants Management Specialist 2 - Environmental Protection - Kanawha Co. (West Virginia). Under general supervision, performs advanced level work to perform grant oversight and financial analysis on state and federal sub grants awarded by the agency. Duties To Include
Preparation of subaward documents for federal and state subgrants; Enter required federal subaward reporting in the System for Award Management (SAM.gov). Work with directors and program managers to ensure subawards encumbrances and change orders are input into WV OASIS and regularly monitored. Provide status reports, availability of funds, and federal grant funding match. Provide federal grant administrative guidance to agency divisions per OMB Uniform Administrative Requirements (2 CFR Part 200). Ensure subrecipient compliance with WV Code 12-4-14 reporting and auditing requirements. Manage grant file retention requirements in AX Document Manager to meet inter-agency and federal guidelines. Submit grant funding activity documents to the Governor’s Office for preapproval. Assist in submitting federal grant requests through Grants.gov. Correspond with federal granting agencies and subaward recipients on project progression. Review and submit subgrant payment applications for accuracy and ensure correct financial coding is entered. Generate financial and informational reports in WV OASIS BI as needed or requested. May assist in the development of agency financial reports using Crystal Report Generator. Perform corrections and other adjusting entries to agency funds and budgets in WV OASIS. Analyze operations and work with fiscal staff to develop or improve standard operating procedures; work directly with and provide technical expertise to DEP financial reporting specialists and division directors to compile and organize information for internal and independent auditors. Employee will perform other duties as required and/or assigned. Employee Expectations
Position requires advanced knowledge and use of Excel, Microsoft Word, Google Sheets, and WV OASIS. Occasional travel, including overnight, may be required. Overtime may be required for special projects. Employee may be required to complete a grant management certification program. Must be able to learn and become proficient in new systems quickly; effective oral and written communication skills are vital, as is the ability to think analytically. Must be eligible to operate a motor vehicle. Notes
Regular attendance is an essential part of this position. Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position. The recommended candidate will be subject to a search of his or her Motor Vehicle Record (MVR) prior to being hired and annually thereafter. All new employees involved with specific DEP programs subject to the Surface Mining Control and Reclamation Act (SMRCA) of 1977 must file prior to final appointment and annually thereafter, a Statement of Employment and Financial Interest (OSM 23). Important: This position is classified exempt and is available to any applicant who meets the minimum requirements and/or special requirements or areas of assignment. Not in the WV Division of Personnel merit system. Minimum Qualifications
Training: Bachelor’s degree from an accredited college or university. Substitution: Two years of full-time or equivalent part-time paid experience in contracts, grants management, procurement or public administration. Experience: One year of full-time or equivalent part-time paid experience in contracts, grants management, procurement or public administration. State employment offers a variety of benefits. For details, visit the Division of Personnel Benefits Page.
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Grants Management Specialist 2 - Environmental Protection - Kanawha Co. (West Virginia). Under general supervision, performs advanced level work to perform grant oversight and financial analysis on state and federal sub grants awarded by the agency. Duties To Include
Preparation of subaward documents for federal and state subgrants; Enter required federal subaward reporting in the System for Award Management (SAM.gov). Work with directors and program managers to ensure subawards encumbrances and change orders are input into WV OASIS and regularly monitored. Provide status reports, availability of funds, and federal grant funding match. Provide federal grant administrative guidance to agency divisions per OMB Uniform Administrative Requirements (2 CFR Part 200). Ensure subrecipient compliance with WV Code 12-4-14 reporting and auditing requirements. Manage grant file retention requirements in AX Document Manager to meet inter-agency and federal guidelines. Submit grant funding activity documents to the Governor’s Office for preapproval. Assist in submitting federal grant requests through Grants.gov. Correspond with federal granting agencies and subaward recipients on project progression. Review and submit subgrant payment applications for accuracy and ensure correct financial coding is entered. Generate financial and informational reports in WV OASIS BI as needed or requested. May assist in the development of agency financial reports using Crystal Report Generator. Perform corrections and other adjusting entries to agency funds and budgets in WV OASIS. Analyze operations and work with fiscal staff to develop or improve standard operating procedures; work directly with and provide technical expertise to DEP financial reporting specialists and division directors to compile and organize information for internal and independent auditors. Employee will perform other duties as required and/or assigned. Employee Expectations
Position requires advanced knowledge and use of Excel, Microsoft Word, Google Sheets, and WV OASIS. Occasional travel, including overnight, may be required. Overtime may be required for special projects. Employee may be required to complete a grant management certification program. Must be able to learn and become proficient in new systems quickly; effective oral and written communication skills are vital, as is the ability to think analytically. Must be eligible to operate a motor vehicle. Notes
Regular attendance is an essential part of this position. Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position. The recommended candidate will be subject to a search of his or her Motor Vehicle Record (MVR) prior to being hired and annually thereafter. All new employees involved with specific DEP programs subject to the Surface Mining Control and Reclamation Act (SMRCA) of 1977 must file prior to final appointment and annually thereafter, a Statement of Employment and Financial Interest (OSM 23). Important: This position is classified exempt and is available to any applicant who meets the minimum requirements and/or special requirements or areas of assignment. Not in the WV Division of Personnel merit system. Minimum Qualifications
Training: Bachelor’s degree from an accredited college or university. Substitution: Two years of full-time or equivalent part-time paid experience in contracts, grants management, procurement or public administration. Experience: One year of full-time or equivalent part-time paid experience in contracts, grants management, procurement or public administration. State employment offers a variety of benefits. For details, visit the Division of Personnel Benefits Page.
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