Modern Ice Equipment & Supply
A/R Financial Operations Specialist
Modern Ice Equipment & Supply, Cincinnati, Ohio, United States, 45208
Overview
Modern Ice Equipment & Supply provided pay range. This range is provided by Modern Ice Equipment & Supply. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $58,240.00/yr - $62,400.00/yr Direct message the job poster from Modern Ice Equipment & Supply About the Company
About the Role The A/R Financial Operations Specialist is responsible for proper recording and maintaining accounts receivable, cash transactions, and accounts payable, with a specialized focus on accounts receivable and collections management. This role requires a team member who is a proactive, problem-solving individual with a strong understanding of bookkeeping principles and excellent communication skills. This position will work closely with customers and our sales team to ensure timely payments and resolve billing issues, and provide timely financial reports to management. Responsibilities
Accounts Receivable and Collections Generate invoices: Create and distribute accurate and timely invoices to customers. Process payments: Accurately post customer payments via check, wire, ACH, and credit card to the appropriate accounts. Monitor aging reports: Review accounts receivable aging reports regularly to identify and prioritize overdue accounts. Conduct collection efforts: Initiate contact with customers regarding overdue accounts through phone calls, emails, and follow-up notices. Manage customer relationships: Handle customer billing inquiries and disputes with professionalism and tact to maintain positive relationships while ensuring payment. Set up new customer accounts: Ensure proper setup of new customer accounts and including terms and credit limits. Resolve discrepancies: Investigate and resolve payment discrepancies, billing issues, and account adjustments. Negotiate payments: Negotiate payment plans with customers when necessary to recover outstanding balances. Escalate issues: Elevate unresolved payment issues and disputes to management as appropriate. Record transactions: Accurately record daily AR, and cash transactions, including income and expense items, using ERP software. Support AP process: Work with the AP clerk to ensure accurate coding and timely entry of accounts payable transactions. Reconcile accounts: Perform bank, credit card and intercompany reconciliations monthly to ensure accuracy. Maintain general ledger: Keep the general ledger accurate and up-to-date for select GL accounts. Prepare reports: Generate regular financial reports for management, including AR aging, cash flow, and collection status updates. Assist with month-end: Support the month-end and year-end closing processes as needed. Maintain records: Organize and maintain digital and physical financial records, ensuring confidentiality and audit readiness. Qualifications
Experience: Proven experience in a bookkeeping role with direct responsibility for accounts receivable and collections. Technical skills: Proficiency with ERP software such as Cloudsuite Distribution or similar systems. Strong Microsoft Excel skills are required. Attention to detail: Meticulous attention to detail and a high degree of accuracy in data entry and record-keeping. Communication: Excellent verbal and written communication skills for effective interaction with customers and internal teams. Problem-solving: Strong analytical and problem-solving abilities to investigate and resolve discrepancies. Education: An Associate\'s degree or higher in Accounting, Finance, or a related field is preferred, but equivalent experience will be considered. Soft skills: Strong organizational skills, time-management, and the ability to work independently in a fast-paced environment. Pay range and compensation package
Our compensation philosophy is built on the principles of fairness, performance, and market competitiveness. We believe in rewarding our team members for their contributions, aligning their compensation with the company’s goals, and ensuring they receive competitive pay within the market and/or industry. Offerings include competitive Medical, Dental, and Vision insurance. In addition, we provide company paid STD, LTD, and Life Insurance. Employees are able to elect for additional benefits such as supplemental life, accidental & critical illness insurances. Modern Ice provides a 401k plan that allows employees to contribute and benefit from a company match after 90-days of employment. The plan includes a matching contribution of 50% on the first 5% of deferred compensation. Workplace Inclusivity
Modern Ice Equipment & Supply is committed to an inclusive, welcoming environment. As an equal opportunity employer, we make employment decisions based on merit and abilities, without discrimination on race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any protected status. We believe diversity fuels innovation and creativity. Our goal is to build a culture where differences are celebrated, and everyone has equal opportunity to excel and contribute. We strive to recruit and retain a workforce that reflects our diverse communities and provide continuous education and training to our employees. By embracing diversity and a merit-based approach, Modern Ice Equipment & Supply aims to lead in fostering equity and inclusivity. Additional job details
Note: This listing may contain additional roles or references to other positions; only the Accounts Receivable Specialist role details are retained here.
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Modern Ice Equipment & Supply provided pay range. This range is provided by Modern Ice Equipment & Supply. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $58,240.00/yr - $62,400.00/yr Direct message the job poster from Modern Ice Equipment & Supply About the Company
About the Role The A/R Financial Operations Specialist is responsible for proper recording and maintaining accounts receivable, cash transactions, and accounts payable, with a specialized focus on accounts receivable and collections management. This role requires a team member who is a proactive, problem-solving individual with a strong understanding of bookkeeping principles and excellent communication skills. This position will work closely with customers and our sales team to ensure timely payments and resolve billing issues, and provide timely financial reports to management. Responsibilities
Accounts Receivable and Collections Generate invoices: Create and distribute accurate and timely invoices to customers. Process payments: Accurately post customer payments via check, wire, ACH, and credit card to the appropriate accounts. Monitor aging reports: Review accounts receivable aging reports regularly to identify and prioritize overdue accounts. Conduct collection efforts: Initiate contact with customers regarding overdue accounts through phone calls, emails, and follow-up notices. Manage customer relationships: Handle customer billing inquiries and disputes with professionalism and tact to maintain positive relationships while ensuring payment. Set up new customer accounts: Ensure proper setup of new customer accounts and including terms and credit limits. Resolve discrepancies: Investigate and resolve payment discrepancies, billing issues, and account adjustments. Negotiate payments: Negotiate payment plans with customers when necessary to recover outstanding balances. Escalate issues: Elevate unresolved payment issues and disputes to management as appropriate. Record transactions: Accurately record daily AR, and cash transactions, including income and expense items, using ERP software. Support AP process: Work with the AP clerk to ensure accurate coding and timely entry of accounts payable transactions. Reconcile accounts: Perform bank, credit card and intercompany reconciliations monthly to ensure accuracy. Maintain general ledger: Keep the general ledger accurate and up-to-date for select GL accounts. Prepare reports: Generate regular financial reports for management, including AR aging, cash flow, and collection status updates. Assist with month-end: Support the month-end and year-end closing processes as needed. Maintain records: Organize and maintain digital and physical financial records, ensuring confidentiality and audit readiness. Qualifications
Experience: Proven experience in a bookkeeping role with direct responsibility for accounts receivable and collections. Technical skills: Proficiency with ERP software such as Cloudsuite Distribution or similar systems. Strong Microsoft Excel skills are required. Attention to detail: Meticulous attention to detail and a high degree of accuracy in data entry and record-keeping. Communication: Excellent verbal and written communication skills for effective interaction with customers and internal teams. Problem-solving: Strong analytical and problem-solving abilities to investigate and resolve discrepancies. Education: An Associate\'s degree or higher in Accounting, Finance, or a related field is preferred, but equivalent experience will be considered. Soft skills: Strong organizational skills, time-management, and the ability to work independently in a fast-paced environment. Pay range and compensation package
Our compensation philosophy is built on the principles of fairness, performance, and market competitiveness. We believe in rewarding our team members for their contributions, aligning their compensation with the company’s goals, and ensuring they receive competitive pay within the market and/or industry. Offerings include competitive Medical, Dental, and Vision insurance. In addition, we provide company paid STD, LTD, and Life Insurance. Employees are able to elect for additional benefits such as supplemental life, accidental & critical illness insurances. Modern Ice provides a 401k plan that allows employees to contribute and benefit from a company match after 90-days of employment. The plan includes a matching contribution of 50% on the first 5% of deferred compensation. Workplace Inclusivity
Modern Ice Equipment & Supply is committed to an inclusive, welcoming environment. As an equal opportunity employer, we make employment decisions based on merit and abilities, without discrimination on race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any protected status. We believe diversity fuels innovation and creativity. Our goal is to build a culture where differences are celebrated, and everyone has equal opportunity to excel and contribute. We strive to recruit and retain a workforce that reflects our diverse communities and provide continuous education and training to our employees. By embracing diversity and a merit-based approach, Modern Ice Equipment & Supply aims to lead in fostering equity and inclusivity. Additional job details
Note: This listing may contain additional roles or references to other positions; only the Accounts Receivable Specialist role details are retained here.
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