Aviation Institute of Maintenance
Student Account Financial Specialist (Bursar)
Aviation Institute of Maintenance, Atlanta, Georgia, United States, 30383
Overview
Atlanta, GA Training Tomorrow's Technicians to Become Skilled, Employable and Essential. Aviation Institute of Maintenance (AIM) , established in 1969, is a premier institution dedicated to advancing aviation maintenance through education and training. With 15 campuses nationwide, AIM contributes to the aviation industry and prepares students for FAA-certified roles in Airframe & Powerplant (A&P) with a significant share of students nationwide and graduates each year. Position Purpose
Bursar
position responsible for overseeing the management and allocation of federal funds, alternative funding options, and third-party billing and payments. The Financial Aid Specialist ensures timely processing and return of Title IV refunds while verifying that students meet tuition obligations efficiently. Key Duties
Administer disbursement of federal funds and alternative funding options in compliance with regulations and institutional policies. Oversee third-party billing processes and payments, coordinating with stakeholders to ensure accurate and timely financial transactions. Manage timely processing and return of Title IV refunds; monitor student accounts to confirm tuition obligations are met promptly. Responsibilities
Perform and track third-party billing (including WIA, TA, and Vocational Rehabilitation) with accurate and timely processing of student accounts. Manage and document the closeout process for student accounts related to drops and graduates; prepare reports for accrediting agencies and ensure compliance with US Department of Education regulations. Regularly review student accounts and ledgers to ensure sufficient funding for tuition and related charges; monitor Title IV credit balances and identify refund or repayment options. Meet with students to discuss payment schedules, establish arrangements, and track cash payments to maintain accurate records. Process and record student refunds within 30 days of the drop date; ensure exit paperwork is completed (Bursar Exit Letter and Refund Exit Form). Document all relevant transactions and communications in CampusNexus, including ESI notes, alternative loan applications, and TA forms. Prepare and submit weekly deposits and monthly AP submissions to accounting for processing. Receive and upload signed Student Portal Agreements and maintain inventory supplies for the office as authorized by the Supervisor. Attend Census Meetings and Bursar trainings; pursue ongoing professional development. Participate in onboarding and mentoring of new employees; support institutional goals and student experiences. Perform other tasks as assigned by the Supervisor to support the bursar’s office. Required Qualifications
High School Diploma or GED, or equivalent on-the-job experience. Minimum two (2) years of financial or accounting experience, preferably in an academic environment. Strong math and accounting skills; detail-oriented, analytical, organized, and capable of multi-tasking under pressure. Integrity, discretion, strong work ethic, and professionalism; excellent verbal and written communication with a customer-service mindset. Ability to work independently and as part of a team; strong interpersonal skills. Proficient in MS Office (Word, Excel, Outlook, SharePoint, Teams). Ability and willingness to work outside regular hours, including evenings and weekends as needed; occasional local or overnight travel. Preferred Qualifications
Bachelor’s degree in business, Accounting, or a relevant field. Work Schedule
Monday through Thursday: 8:30 AM to 5:30 PM (one day from 10:00 AM - 7:00 PM) Friday: 8:00 AM to 5:00 PM Saturday: as needed (when Saturday work occurs, Friday is off; typical Saturday hours 9:00 AM – 3:00 PM) What We Offer
The compensation for this position ranges from
$22 - $24 per hour , based on experience and qualifications. We offer a comprehensive benefits package including: 401(k) and Matching
— retirement savings plan. Comprehensive Health Coverage
— Health, Dental, and Vision insurance. Life Insurance
— life insurance options. Paid Time Off
— work-life balance. Employee Assistance Program
— resources for personal and professional support. Tuition Reimbursement
— financial support for further education. We are committed to a rewarding compensation package that supports professional growth and well-being. AIM
is an equal-opportunity employer. We celebrate diversity and do not discriminate on protected characteristics. We are dedicated to fostering a culture of respect, equity, and inclusion. Equal Employment and Compliance
Voluntary Self-Identification information and related notices are provided as part of our compliance with equal employment opportunity and government contracting requirements. This content is included to meet regulatory obligations and does not affect hiring decisions.
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Atlanta, GA Training Tomorrow's Technicians to Become Skilled, Employable and Essential. Aviation Institute of Maintenance (AIM) , established in 1969, is a premier institution dedicated to advancing aviation maintenance through education and training. With 15 campuses nationwide, AIM contributes to the aviation industry and prepares students for FAA-certified roles in Airframe & Powerplant (A&P) with a significant share of students nationwide and graduates each year. Position Purpose
Bursar
position responsible for overseeing the management and allocation of federal funds, alternative funding options, and third-party billing and payments. The Financial Aid Specialist ensures timely processing and return of Title IV refunds while verifying that students meet tuition obligations efficiently. Key Duties
Administer disbursement of federal funds and alternative funding options in compliance with regulations and institutional policies. Oversee third-party billing processes and payments, coordinating with stakeholders to ensure accurate and timely financial transactions. Manage timely processing and return of Title IV refunds; monitor student accounts to confirm tuition obligations are met promptly. Responsibilities
Perform and track third-party billing (including WIA, TA, and Vocational Rehabilitation) with accurate and timely processing of student accounts. Manage and document the closeout process for student accounts related to drops and graduates; prepare reports for accrediting agencies and ensure compliance with US Department of Education regulations. Regularly review student accounts and ledgers to ensure sufficient funding for tuition and related charges; monitor Title IV credit balances and identify refund or repayment options. Meet with students to discuss payment schedules, establish arrangements, and track cash payments to maintain accurate records. Process and record student refunds within 30 days of the drop date; ensure exit paperwork is completed (Bursar Exit Letter and Refund Exit Form). Document all relevant transactions and communications in CampusNexus, including ESI notes, alternative loan applications, and TA forms. Prepare and submit weekly deposits and monthly AP submissions to accounting for processing. Receive and upload signed Student Portal Agreements and maintain inventory supplies for the office as authorized by the Supervisor. Attend Census Meetings and Bursar trainings; pursue ongoing professional development. Participate in onboarding and mentoring of new employees; support institutional goals and student experiences. Perform other tasks as assigned by the Supervisor to support the bursar’s office. Required Qualifications
High School Diploma or GED, or equivalent on-the-job experience. Minimum two (2) years of financial or accounting experience, preferably in an academic environment. Strong math and accounting skills; detail-oriented, analytical, organized, and capable of multi-tasking under pressure. Integrity, discretion, strong work ethic, and professionalism; excellent verbal and written communication with a customer-service mindset. Ability to work independently and as part of a team; strong interpersonal skills. Proficient in MS Office (Word, Excel, Outlook, SharePoint, Teams). Ability and willingness to work outside regular hours, including evenings and weekends as needed; occasional local or overnight travel. Preferred Qualifications
Bachelor’s degree in business, Accounting, or a relevant field. Work Schedule
Monday through Thursday: 8:30 AM to 5:30 PM (one day from 10:00 AM - 7:00 PM) Friday: 8:00 AM to 5:00 PM Saturday: as needed (when Saturday work occurs, Friday is off; typical Saturday hours 9:00 AM – 3:00 PM) What We Offer
The compensation for this position ranges from
$22 - $24 per hour , based on experience and qualifications. We offer a comprehensive benefits package including: 401(k) and Matching
— retirement savings plan. Comprehensive Health Coverage
— Health, Dental, and Vision insurance. Life Insurance
— life insurance options. Paid Time Off
— work-life balance. Employee Assistance Program
— resources for personal and professional support. Tuition Reimbursement
— financial support for further education. We are committed to a rewarding compensation package that supports professional growth and well-being. AIM
is an equal-opportunity employer. We celebrate diversity and do not discriminate on protected characteristics. We are dedicated to fostering a culture of respect, equity, and inclusion. Equal Employment and Compliance
Voluntary Self-Identification information and related notices are provided as part of our compliance with equal employment opportunity and government contracting requirements. This content is included to meet regulatory obligations and does not affect hiring decisions.
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