TalentBurst
Talent Acquisition Coordinator (JP23492)
Austin, TX- 78759 • 12+ months • Hybrid (2-3 days in office every week) • Working Hours: FT Job details and scheduling preferences
Hybrid position: Tuesdays, Wednesdays, and Thursdays are required to be in the Austin office (per current RTO policy).
Parking: Parking available at the Austin office.
Location requirements: Candidate must be in the Austin office in a hybrid setting. Not open to telecommuting or other locations.
Basic Qualification Screening
Do you have a high school diploma or equivalent? (Yes/No)
Years of experience in a recruiting or recruiting coordination role: (0-1, 2-3, 4+)
Experience & Skills
Provide an example of how you managed multiple priorities or conflicting deadlines in a previous role.
Tools or software used to schedule interviews or meetings (e.g., Outlook, MS Teams, Zoom, Google Calendar, etc.).
Experience with Applicant Tracking Systems (ATS) such as SmartRecruiters, Workday, or others; specify which ones and proficiency levels.
Describe a situation where attention to detail prevented a mistake or improved a process.
Communication & Stakeholder Management
Experience communicating with multiple stakeholders (candidates, hiring managers, recruiters) to coordinate an event or process; how you kept everyone informed.
Handling last-minute changes or rescheduling important meetings/interviews; how you managed it.
Experience acting as a primary point of contact for candidates or customers, if applicable.
Process & Compliance
Familiarity with compliance requirements or best practices in recruitment (e.g., confidentiality, data integrity); please elaborate.
Participation in projects or initiatives beyond day-to-day responsibilities; provide examples.
Logistics & Flexibility
Comfortable working in a fast-paced, high-volume environment with frequent changes and interruptions.
Technology
Proficiency ratings for tools:
Microsoft Outlook
Microsoft Word
Microsoft Excel
Video conferencing tools
Job Description As a Talent Acquisition Coordinator, you will provide critical recruiting support to the Talent Acquisition function by managing expectations and requirements of candidates, recruiters, hiring managers and other stakeholders. You will ensure that all activities related to the recruitment process are progressing effectively and efficiently and update key stakeholders as appropriate. You will be embedded within a set of technology stakeholders and recruitment delivery teams.
Interview Scheduling
Partner with the recruiter, hiring manager, interviewers and candidates on scheduling interviews
Coordinate availability, including room, video, phone and MS Teams details
Reschedule interviews as needed
Prioritize incoming requests against current workload
Ensure prompt and professional communication with all stakeholders throughout the process
Facilitate the T&E request and reimbursement process for candidate interviews
Be a specialist of Talent/Super days
Candidate Concierge
Be a primary point of contact for candidates throughout the recruitment process
Welcome and escort candidates for onsite interviews, when applicable
Manage ad-hoc issues such as scheduling conflicts, delays and interviewer no-shows
Attend and participate in the debrief call, when applicable
Ensure Data Integrity and Process Stewardship
Ensure compliance with all established processes and procedures
Partner with broader/global TA team on other initiatives and projects
Basic Qualifications
High School diploma or equivalent. 2 or more years of relevant work experience.
Preferred Qualifications
4 or more years of relevant work experience
Experience within Human Resources and/or Recruiting
Ability to prioritize and handle multiple tasks with strong attention to detail
Ability to identify solutions independently and make sound business decisions
Ability to work professionally with all levels of employees and management
Effective communication and organizational skills in a fast-paced, high-volume environment
Experience with Microsoft Outlook, Word and Excel and ability to learn new tools
Experience with SmartRecruiters, Workday or other ATS/Recruiting systems
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Austin, TX- 78759 • 12+ months • Hybrid (2-3 days in office every week) • Working Hours: FT Job details and scheduling preferences
Hybrid position: Tuesdays, Wednesdays, and Thursdays are required to be in the Austin office (per current RTO policy).
Parking: Parking available at the Austin office.
Location requirements: Candidate must be in the Austin office in a hybrid setting. Not open to telecommuting or other locations.
Basic Qualification Screening
Do you have a high school diploma or equivalent? (Yes/No)
Years of experience in a recruiting or recruiting coordination role: (0-1, 2-3, 4+)
Experience & Skills
Provide an example of how you managed multiple priorities or conflicting deadlines in a previous role.
Tools or software used to schedule interviews or meetings (e.g., Outlook, MS Teams, Zoom, Google Calendar, etc.).
Experience with Applicant Tracking Systems (ATS) such as SmartRecruiters, Workday, or others; specify which ones and proficiency levels.
Describe a situation where attention to detail prevented a mistake or improved a process.
Communication & Stakeholder Management
Experience communicating with multiple stakeholders (candidates, hiring managers, recruiters) to coordinate an event or process; how you kept everyone informed.
Handling last-minute changes or rescheduling important meetings/interviews; how you managed it.
Experience acting as a primary point of contact for candidates or customers, if applicable.
Process & Compliance
Familiarity with compliance requirements or best practices in recruitment (e.g., confidentiality, data integrity); please elaborate.
Participation in projects or initiatives beyond day-to-day responsibilities; provide examples.
Logistics & Flexibility
Comfortable working in a fast-paced, high-volume environment with frequent changes and interruptions.
Technology
Proficiency ratings for tools:
Microsoft Outlook
Microsoft Word
Microsoft Excel
Video conferencing tools
Job Description As a Talent Acquisition Coordinator, you will provide critical recruiting support to the Talent Acquisition function by managing expectations and requirements of candidates, recruiters, hiring managers and other stakeholders. You will ensure that all activities related to the recruitment process are progressing effectively and efficiently and update key stakeholders as appropriate. You will be embedded within a set of technology stakeholders and recruitment delivery teams.
Interview Scheduling
Partner with the recruiter, hiring manager, interviewers and candidates on scheduling interviews
Coordinate availability, including room, video, phone and MS Teams details
Reschedule interviews as needed
Prioritize incoming requests against current workload
Ensure prompt and professional communication with all stakeholders throughout the process
Facilitate the T&E request and reimbursement process for candidate interviews
Be a specialist of Talent/Super days
Candidate Concierge
Be a primary point of contact for candidates throughout the recruitment process
Welcome and escort candidates for onsite interviews, when applicable
Manage ad-hoc issues such as scheduling conflicts, delays and interviewer no-shows
Attend and participate in the debrief call, when applicable
Ensure Data Integrity and Process Stewardship
Ensure compliance with all established processes and procedures
Partner with broader/global TA team on other initiatives and projects
Basic Qualifications
High School diploma or equivalent. 2 or more years of relevant work experience.
Preferred Qualifications
4 or more years of relevant work experience
Experience within Human Resources and/or Recruiting
Ability to prioritize and handle multiple tasks with strong attention to detail
Ability to identify solutions independently and make sound business decisions
Ability to work professionally with all levels of employees and management
Effective communication and organizational skills in a fast-paced, high-volume environment
Experience with Microsoft Outlook, Word and Excel and ability to learn new tools
Experience with SmartRecruiters, Workday or other ATS/Recruiting systems
#J-18808-Ljbffr