Unionville-Chadds Ford School District
Counseling Center Secretary
Unionville-Chadds Ford School District, Kennett Square, Pennsylvania, United States
Job Description
Counseling Center Secretary
at
Unionville-Chadds Ford School District , located in
Kennett Square, PA , United States. Education:
High School Diploma or equivalent
(minimum). This Administrative position is posted for qualified job seekers.
Job Responsibility Position : Counseling Center Secretary, Unionville High School
Schedule : 7 hours per day, 185 days per year; 10-month position; Benefits eligible
Salary : $17.10 - $17.50 per hour
Position Summary : Provide primary support to School Counselors. Assist students of Unionville High School with college applications, scholarships, and financial aid. Assist Social Workers and School Psychologists in a secondary capacity.
Qualifications To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualifications listed below represent minimum levels of educational achievement, training, skill, and/or ability necessary.
High School Diploma or equivalent with training in business/secretarial field; Associate's or Bachelor's degree preferred
Power School experience helpful
Advanced Skills with Word, Excel, e-mail, and Google cloud-based technology
Excellent time management skills; ability to prioritize work and deliver organized projects on time
Reliability to handle confidential and sensitive information with high level of discretion
Superior organizational skills; ability to handle frequent interruptions
Excellent written and verbal communication skills are required, including telephone skills
Knowledge of office procedures & ability to use equipment
Positive attitude, flexibility, tactfulness
Ability to work independently and as part of a team
Ability to assess a situation and problem-solve calmly and confidently; maintain a safe and secure environment
Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements
Applicant must adhere to all local, state, federal, and school code employment requirements
Essential Duties Employee must have the ability to perform the following essential functions on a timely basis with or without reasonable accommodations. To successfully perform this position, a person must be able to perform each essential duty satisfactorily.
Calendars: schedule appointments, distribute passes, and arrange all conferences for all grades; use Calendly
Process college applications, update Naviance with transcripts and college decisions
Maintain and file permanent records (including standardized test scores)
Complete registrations and withdrawals paperwork; update Naviance and PowerSchool
Greet students and track sign-in/out of Counseling Center on Chromebook
Respond to emails and calls, take messages, maintain phone log
Coordinate escorts for counselors, social workers, school psychologist, and IST coordinator
Schedule conference room use and some facility reservations
Provide secretarial support for counselor presentations and events
Provide and track all transcript requests from current students and graduates
Filing is critical to keep student records accurate
Detailed Duties
Coordinate fall visits from college representatives (Naviance/RepVisit); arrange meeting areas; track sign-ups and attendance; maintain college representatives list
Manage scholarships: sponsor contacts, scholarships database, applicant preparation, advertisement, and Senior Awards Night preparation
Financial Aid: one-on-one counseling with students/parents; attend workshops; monitor trends; participate in webinars
Plan and host annual PHEAA Financial Aid Night
Support Senior Awards Night: coordinate scholarships, manage presenters, and facilitate the event
Maintain Leadership Programs information (HOBY, RYLA, PFEW, Mercy College of Business, CCYL, etc.)
Publicize department information via Daily Bulletin, Studio 750, and Naviance
Prepare and maintain annual Required Senior Survey for post-graduate reporting to PA Department of Education; update Naviance and in-house scholarships
Provide end-of-year reports to Department Chair for next year’s School Profile
Assist in registering new students and ensuring records are complete; coordinate with District Registrar; set up technology logins in PowerSchool, Naviance, Canvas; schedule counselor appointments for course selection
Assist Testing: AP, PSAT; prepare signage; gather supplies; reserve testing space; cover counselors during AP breaks
Assist in processing TCHS applications; arrange transportation and shadow opportunities
Schedule shadow days and tours for interested students/parents; verify emergency forms and contact information
Order supplies; maintain bulletin boards/notebooks; manage student forms and testing rooms
Order and maintain SAT/ACT testing materials
Withdraw students: provide forms, update PowerSchool, retrieve books/Chromebooks, send records
Monitor UHS website; notify staff of changes
Other duties as assigned
This position description does not limit the duties to be performed. Employees may be required to complete other job-related duties as requested by the supervisor.
End of posting. This description retains the original job information and context, but has been reformatted for clarity and accessibility.
#J-18808-Ljbffr
at
Unionville-Chadds Ford School District , located in
Kennett Square, PA , United States. Education:
High School Diploma or equivalent
(minimum). This Administrative position is posted for qualified job seekers.
Job Responsibility Position : Counseling Center Secretary, Unionville High School
Schedule : 7 hours per day, 185 days per year; 10-month position; Benefits eligible
Salary : $17.10 - $17.50 per hour
Position Summary : Provide primary support to School Counselors. Assist students of Unionville High School with college applications, scholarships, and financial aid. Assist Social Workers and School Psychologists in a secondary capacity.
Qualifications To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualifications listed below represent minimum levels of educational achievement, training, skill, and/or ability necessary.
High School Diploma or equivalent with training in business/secretarial field; Associate's or Bachelor's degree preferred
Power School experience helpful
Advanced Skills with Word, Excel, e-mail, and Google cloud-based technology
Excellent time management skills; ability to prioritize work and deliver organized projects on time
Reliability to handle confidential and sensitive information with high level of discretion
Superior organizational skills; ability to handle frequent interruptions
Excellent written and verbal communication skills are required, including telephone skills
Knowledge of office procedures & ability to use equipment
Positive attitude, flexibility, tactfulness
Ability to work independently and as part of a team
Ability to assess a situation and problem-solve calmly and confidently; maintain a safe and secure environment
Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements
Applicant must adhere to all local, state, federal, and school code employment requirements
Essential Duties Employee must have the ability to perform the following essential functions on a timely basis with or without reasonable accommodations. To successfully perform this position, a person must be able to perform each essential duty satisfactorily.
Calendars: schedule appointments, distribute passes, and arrange all conferences for all grades; use Calendly
Process college applications, update Naviance with transcripts and college decisions
Maintain and file permanent records (including standardized test scores)
Complete registrations and withdrawals paperwork; update Naviance and PowerSchool
Greet students and track sign-in/out of Counseling Center on Chromebook
Respond to emails and calls, take messages, maintain phone log
Coordinate escorts for counselors, social workers, school psychologist, and IST coordinator
Schedule conference room use and some facility reservations
Provide secretarial support for counselor presentations and events
Provide and track all transcript requests from current students and graduates
Filing is critical to keep student records accurate
Detailed Duties
Coordinate fall visits from college representatives (Naviance/RepVisit); arrange meeting areas; track sign-ups and attendance; maintain college representatives list
Manage scholarships: sponsor contacts, scholarships database, applicant preparation, advertisement, and Senior Awards Night preparation
Financial Aid: one-on-one counseling with students/parents; attend workshops; monitor trends; participate in webinars
Plan and host annual PHEAA Financial Aid Night
Support Senior Awards Night: coordinate scholarships, manage presenters, and facilitate the event
Maintain Leadership Programs information (HOBY, RYLA, PFEW, Mercy College of Business, CCYL, etc.)
Publicize department information via Daily Bulletin, Studio 750, and Naviance
Prepare and maintain annual Required Senior Survey for post-graduate reporting to PA Department of Education; update Naviance and in-house scholarships
Provide end-of-year reports to Department Chair for next year’s School Profile
Assist in registering new students and ensuring records are complete; coordinate with District Registrar; set up technology logins in PowerSchool, Naviance, Canvas; schedule counselor appointments for course selection
Assist Testing: AP, PSAT; prepare signage; gather supplies; reserve testing space; cover counselors during AP breaks
Assist in processing TCHS applications; arrange transportation and shadow opportunities
Schedule shadow days and tours for interested students/parents; verify emergency forms and contact information
Order supplies; maintain bulletin boards/notebooks; manage student forms and testing rooms
Order and maintain SAT/ACT testing materials
Withdraw students: provide forms, update PowerSchool, retrieve books/Chromebooks, send records
Monitor UHS website; notify staff of changes
Other duties as assigned
This position description does not limit the duties to be performed. Employees may be required to complete other job-related duties as requested by the supervisor.
End of posting. This description retains the original job information and context, but has been reformatted for clarity and accessibility.
#J-18808-Ljbffr