CITY OF PAPILLION
Overview
Job information: General Accounting Clerk in the City of Papillion, United States. This vacancy is for a General Accounting Clerk in the Accounting field, located in Papillion, NE. Requires education at the bachelor level. Responsibilities
POSITION TITLE: General Accounting Clerk - Finance Department REPORTS TO: Accounting Manager PURPOSE OF POSITION: Responsible for related clerical duties and administrative support functions in the daily operation of the Finance Department. ESSENTIAL FUNCTIONS: Answers the telephone, takes messages and refers caller to appropriate source for assistance or provides information as needed. Reconciles the daily activity of the City's online utility payment service including resolution of data pump errors and other issues affecting customer’s real time balances. Completes electronic application forms for new water/sewer service and updates any changes of address or name changes to utility accounts. Completes requests for final readings/terminations of accounts and enters forwarding addresses in the computer and tracks all related electronic documents. Serves as cashier by maintaining the cash register; receives payments from the general public (utility payments, licenses and permits, business taxes); completes standardized forms and posts changes to account ledgers. Responsible for coding and posting electronic payments deposited directly into City accounts. Scans invoices and other records into electronic file cabinet and codes pertinent data using templates for each document record. Uses Microsoft Excel daily to create files for import into the accounting system and to download data from the accounting system. Updates accounts receivable records by posting and allocating payments to correct invoices and updating related electronic records. Greets individuals at City Hall, determines needs, directs to appropriate source for assistance and provides information as appropriate. Opens all incoming utility payments, including those in the payment drop box. Prepares and makes daily deposits of all monies received at City Hall. Sorts all incoming mail to the various departments. Enter customer read meter cards into the utility billing software. Coordinates with utility billing clerk to update customer account information related to ACH withdrawals, paperless billing, statement turnoffs, disconnect/reconnect work orders, and other items as necessary. Prepares for annual bank audit of ACH records. Establishes and maintains an appropriate file system by accurately filing and organizing departmental records and documents. Responsible for preparing and maintaining an accurate utility billing shut-off list during the monthly disconnect period and communicates status of accounts to other departments and utility customers. Physically present at the workplace to engage with the team and participate in all aspects of the role. Marginal Functions
The job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities; other duties may be assigned as needed. Essential Knowledge, Experience and Ability
Knowledge of routine office procedures and standard clerical techniques. Knowledge of general record keeping and bookkeeping principles and procedures. Knowledge of and ability to use computer programs for word processing, spreadsheets and databases related to financial and accounting systems. Knowledge of proper telephone etiquette and ability to perform accurate mathematical calculations. Ability to learn city responsibilities and use independent judgment in performance of duties. Ability to communicate effectively with the public and other agencies; establish and maintain effective working relationships. Ability to post numerical data accurately and maintain budgets and financial records. Ability to maintain confidentiality of communications, documents, and transactions. Ability to plan, organize, prioritize, and meet deadlines while handling interruptions. Ability to operate standard office equipment and key accurately using a computer. Ability to understand and follow oral and written instructions; communicate effectively in English. Essential Knowledge, Experience and Ability (continued)
Ability to establish and maintain effective working relationships with the public, coworkers, other governmental agencies and municipal officials. Ability to maintain regular in-office attendance, including possible short-notice call-outs due to weather or emergencies. Essential Education, Certification and/or Licenses
Must possess a valid driver's license at the time of hire. Must possess an Associate Degree and/or successful completion of sixty (60) semester credit hours from an accredited college or university with major work in accounting, finance, business administration or a related field, or an equivalent combination of education, training and experience. Must have working knowledge and experience in computer software for accounting and spreadsheets. Must be bondable. Essential Physical Demands and Working Conditions
Work is generally performed indoors in an office setting and requires routine bending, lifting and carrying of office supplies and materials. The incumbent may sit for extended periods, must be able to transport themselves within City Hall, and may need to travel between locations. Vision and manual dexterity requirements apply for operating computers and related equipment. Occasional work hours may extend into times of darkness. The noise level is usually quiet or moderate. Work involves extensive interaction with the general public and may be stressful when meeting deadlines. Closed Date:
2025-11-05
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Job information: General Accounting Clerk in the City of Papillion, United States. This vacancy is for a General Accounting Clerk in the Accounting field, located in Papillion, NE. Requires education at the bachelor level. Responsibilities
POSITION TITLE: General Accounting Clerk - Finance Department REPORTS TO: Accounting Manager PURPOSE OF POSITION: Responsible for related clerical duties and administrative support functions in the daily operation of the Finance Department. ESSENTIAL FUNCTIONS: Answers the telephone, takes messages and refers caller to appropriate source for assistance or provides information as needed. Reconciles the daily activity of the City's online utility payment service including resolution of data pump errors and other issues affecting customer’s real time balances. Completes electronic application forms for new water/sewer service and updates any changes of address or name changes to utility accounts. Completes requests for final readings/terminations of accounts and enters forwarding addresses in the computer and tracks all related electronic documents. Serves as cashier by maintaining the cash register; receives payments from the general public (utility payments, licenses and permits, business taxes); completes standardized forms and posts changes to account ledgers. Responsible for coding and posting electronic payments deposited directly into City accounts. Scans invoices and other records into electronic file cabinet and codes pertinent data using templates for each document record. Uses Microsoft Excel daily to create files for import into the accounting system and to download data from the accounting system. Updates accounts receivable records by posting and allocating payments to correct invoices and updating related electronic records. Greets individuals at City Hall, determines needs, directs to appropriate source for assistance and provides information as appropriate. Opens all incoming utility payments, including those in the payment drop box. Prepares and makes daily deposits of all monies received at City Hall. Sorts all incoming mail to the various departments. Enter customer read meter cards into the utility billing software. Coordinates with utility billing clerk to update customer account information related to ACH withdrawals, paperless billing, statement turnoffs, disconnect/reconnect work orders, and other items as necessary. Prepares for annual bank audit of ACH records. Establishes and maintains an appropriate file system by accurately filing and organizing departmental records and documents. Responsible for preparing and maintaining an accurate utility billing shut-off list during the monthly disconnect period and communicates status of accounts to other departments and utility customers. Physically present at the workplace to engage with the team and participate in all aspects of the role. Marginal Functions
The job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities; other duties may be assigned as needed. Essential Knowledge, Experience and Ability
Knowledge of routine office procedures and standard clerical techniques. Knowledge of general record keeping and bookkeeping principles and procedures. Knowledge of and ability to use computer programs for word processing, spreadsheets and databases related to financial and accounting systems. Knowledge of proper telephone etiquette and ability to perform accurate mathematical calculations. Ability to learn city responsibilities and use independent judgment in performance of duties. Ability to communicate effectively with the public and other agencies; establish and maintain effective working relationships. Ability to post numerical data accurately and maintain budgets and financial records. Ability to maintain confidentiality of communications, documents, and transactions. Ability to plan, organize, prioritize, and meet deadlines while handling interruptions. Ability to operate standard office equipment and key accurately using a computer. Ability to understand and follow oral and written instructions; communicate effectively in English. Essential Knowledge, Experience and Ability (continued)
Ability to establish and maintain effective working relationships with the public, coworkers, other governmental agencies and municipal officials. Ability to maintain regular in-office attendance, including possible short-notice call-outs due to weather or emergencies. Essential Education, Certification and/or Licenses
Must possess a valid driver's license at the time of hire. Must possess an Associate Degree and/or successful completion of sixty (60) semester credit hours from an accredited college or university with major work in accounting, finance, business administration or a related field, or an equivalent combination of education, training and experience. Must have working knowledge and experience in computer software for accounting and spreadsheets. Must be bondable. Essential Physical Demands and Working Conditions
Work is generally performed indoors in an office setting and requires routine bending, lifting and carrying of office supplies and materials. The incumbent may sit for extended periods, must be able to transport themselves within City Hall, and may need to travel between locations. Vision and manual dexterity requirements apply for operating computers and related equipment. Occasional work hours may extend into times of darkness. The noise level is usually quiet or moderate. Work involves extensive interaction with the general public and may be stressful when meeting deadlines. Closed Date:
2025-11-05
#J-18808-Ljbffr