Seattle Colleges
Executive Assistant to the President (Administrative Chief of Staff)
Seattle Colleges, Seattle, Washington, us, 98127
Executive Assistant to the President (Administrative Chief of Staff) – Seattle Colleges
Seattle Central College is looking to hire an Executive Assistant in President's Office. The position functions as a true Chief of Staff, providing confidential and comprehensive support to the President and requiring a seasoned Executive Assistant with experience in strategic planning, budget management, partnership building, and executive-level responsibilities. Opportunity Details The salary range for this position is $72,680 - $100,368 annually (depending on experience). The opportunity is open until filled; first review of materials will begin October 13, 2025. This is a full-time, on-site/hybrid role with regular in-person presence on campus. What You Will Be Working On
President's Office liaison and trusted advisor to the President, coordinating with internal and external stakeholders to advance institutional goals. Identify strategic partnerships and connections; provide coordination for meetings and communications related to high-level initiatives. Support policy development, oversight, strategic planning, governance processes, and collaboration with college-wide councils and committees. Advise on institutional policies and procedures to ensure alignment with mission, values, and strategic goals. Represent and communicate on behalf of the President at meetings and conferences; handle inquiries with sound judgment and discretion. Coordinate the President's Office involvement in shared governance processes and, as needed, assist with labor negotiations and contract-related information. Financial Management and Budget Preparation
Prepare and coordinate reports for financial oversight, purchasing, inventory, and personnel records for the President's Office. Create and analyze financial reports; assist with budget planning and forecasting; monitor budgets and expenditures. Manage and reconcile department credit cards; complete financial and payroll documents using electronic approval processes. Manage time and leave for the President's direct reports and oversee personal services contracts and stipends for the President's Office. Crisis Management
Respond proactively to emergencies, coordinate with departments and external support to ensure resolution; draft and communicate emergency information as needed with discretion. Administrative Suite Management
Supervise the Administrative Assistant 4 (AA4) in the President's Office and oversee front desk operations, scheduling, and coverage. Provide comprehensive administrative support including calendar and travel arrangements, high-level communications, records management, and cross-college communications. Draft and edit high-level correspondence; develop and train on standard operating procedures for college-wide use; handle confidential information with discretion; exercise signature authority on administrative items. Event Management
Lead coordination of major college-wide events (e.g., President's Day, Employee Service Awards, Board of Trustees Meetings, District-wide meetings, President's Cabinet, executive team meetings, town halls). Arrange facilities, catering, travel, and other logistics for on- and off-site events. What You Bring as a Candidate
Bachelor's degree in Business Administration, Public Administration, Organization Management, or related field, or equivalent combination of education, training, and experience. Four or more years of executive administrative experience or similar high-responsibility administrative support roles. Strong written and verbal communication skills; ability to engage across diverse teams and leadership levels. Proven ability to build professional relationships and influence cross-functional teams; experience managing up, across, and laterally to move initiatives forward. Commitment to culturally responsive and equitable service to diverse populations. Strong problem-solving, organizational, and project management skills; proficiency with Microsoft Office and related software; familiarity with financial software. Ability to handle multiple assignments under tight deadlines with discretion and sound judgment; experience progressing strategic opportunities and managing competing priorities. Other Requirements
Physical Demands and Disability Accommodation: Seattle Colleges provides reasonable accommodations; contact Human Resources for accommodations. Office Setting: Ability to operate office equipment, work at a computer, and communicate with staff and students; typical office environment with interruptions. Notice to Applicants / Legal
Seattle Colleges is an equal opportunity employer and prohibits discrimination on many bases. Background check and Sexual Misconduct Disclosure Form WA HB 2327 are required prior to a new hire. Applicants must be authorized to work in the United States and the employer will not sponsor visas.
#J-18808-Ljbffr
Seattle Central College is looking to hire an Executive Assistant in President's Office. The position functions as a true Chief of Staff, providing confidential and comprehensive support to the President and requiring a seasoned Executive Assistant with experience in strategic planning, budget management, partnership building, and executive-level responsibilities. Opportunity Details The salary range for this position is $72,680 - $100,368 annually (depending on experience). The opportunity is open until filled; first review of materials will begin October 13, 2025. This is a full-time, on-site/hybrid role with regular in-person presence on campus. What You Will Be Working On
President's Office liaison and trusted advisor to the President, coordinating with internal and external stakeholders to advance institutional goals. Identify strategic partnerships and connections; provide coordination for meetings and communications related to high-level initiatives. Support policy development, oversight, strategic planning, governance processes, and collaboration with college-wide councils and committees. Advise on institutional policies and procedures to ensure alignment with mission, values, and strategic goals. Represent and communicate on behalf of the President at meetings and conferences; handle inquiries with sound judgment and discretion. Coordinate the President's Office involvement in shared governance processes and, as needed, assist with labor negotiations and contract-related information. Financial Management and Budget Preparation
Prepare and coordinate reports for financial oversight, purchasing, inventory, and personnel records for the President's Office. Create and analyze financial reports; assist with budget planning and forecasting; monitor budgets and expenditures. Manage and reconcile department credit cards; complete financial and payroll documents using electronic approval processes. Manage time and leave for the President's direct reports and oversee personal services contracts and stipends for the President's Office. Crisis Management
Respond proactively to emergencies, coordinate with departments and external support to ensure resolution; draft and communicate emergency information as needed with discretion. Administrative Suite Management
Supervise the Administrative Assistant 4 (AA4) in the President's Office and oversee front desk operations, scheduling, and coverage. Provide comprehensive administrative support including calendar and travel arrangements, high-level communications, records management, and cross-college communications. Draft and edit high-level correspondence; develop and train on standard operating procedures for college-wide use; handle confidential information with discretion; exercise signature authority on administrative items. Event Management
Lead coordination of major college-wide events (e.g., President's Day, Employee Service Awards, Board of Trustees Meetings, District-wide meetings, President's Cabinet, executive team meetings, town halls). Arrange facilities, catering, travel, and other logistics for on- and off-site events. What You Bring as a Candidate
Bachelor's degree in Business Administration, Public Administration, Organization Management, or related field, or equivalent combination of education, training, and experience. Four or more years of executive administrative experience or similar high-responsibility administrative support roles. Strong written and verbal communication skills; ability to engage across diverse teams and leadership levels. Proven ability to build professional relationships and influence cross-functional teams; experience managing up, across, and laterally to move initiatives forward. Commitment to culturally responsive and equitable service to diverse populations. Strong problem-solving, organizational, and project management skills; proficiency with Microsoft Office and related software; familiarity with financial software. Ability to handle multiple assignments under tight deadlines with discretion and sound judgment; experience progressing strategic opportunities and managing competing priorities. Other Requirements
Physical Demands and Disability Accommodation: Seattle Colleges provides reasonable accommodations; contact Human Resources for accommodations. Office Setting: Ability to operate office equipment, work at a computer, and communicate with staff and students; typical office environment with interruptions. Notice to Applicants / Legal
Seattle Colleges is an equal opportunity employer and prohibits discrimination on many bases. Background check and Sexual Misconduct Disclosure Form WA HB 2327 are required prior to a new hire. Applicants must be authorized to work in the United States and the employer will not sponsor visas.
#J-18808-Ljbffr