Washington State Board for Community and Technical Colleges
Executive Assistant to the President (Administrative Chief of Staff)
Washington State Board for Community and Technical Colleges, Washington, District of Columbia, us, 20022
Executive Assistant to the President (Administrative Chief of Staff)
Executive Assistant to the President at Washington State Board for Community and Technical Colleges summary: The Executive Assistant to the President at Seattle Central College serves as a Chief of Staff, providing high-level administrative, strategic, and financial support to the President. This role involves managing communications, strategic planning, budget oversight, event coordination, and serving as a liaison across the college community. The position requires discretion, strong interpersonal skills, and the ability to manage multiple priorities in a dynamic academic environment.
Salary: $72,680 - $100,368 annually (depending on experience).
Position Summary More than a manager of behind-the-scenes logistics, the Executive Assistant in Seattle Central’s President’s Office functions as a true Chief of Staff. This highly visible, outward-facing role provides confidential and comprehensive support to the President and requires a seasoned Executive Assistant with demonstrated experience in strategic planning, budget management, partnership building, and other executive-level responsibilities that demand sound judgment, discretion, and expertise.
Strategic Responsibilities
Proactively identify strategic partnerships and support policy development and oversight, event management, and prepare presidential correspondence.
Support policy development and oversight, event management, and prepare presidential correspondence.
Event management, including coordination of major college-wide events such as President’s Day, employee service awards, board of trustees meetings, district-wide meetings, President’s Cabinet, executive team meetings, retreats, monthly town halls, and other ad-hoc meetings.
Prepare presidential correspondence, including drafting, editing, and sending high-level communications on behalf of the President’s Office.
Administrative Responsibilities
Manage operations of the President’s Office: calendar management, room scheduling, and compiling and preparing reports; develop, monitor, and maintain financial records/files; create and maintain spreadsheets.
Develop, monitor, and maintain financial records/files, create and maintain spreadsheets.
Assist in the preparation, compilation, and coordination of reports for financial oversight, purchasing, inventory, and personnel records for the President’s Office.
Work Schedule Full-time, Monday through Friday, 8AM-4:30PM. Hybrid remote/on-site work.
About Seattle Colleges We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Benefits
Competitive Pay Rates
Promotional Opportunities
Great Medical, Dental, and Retirement plans
Paid Sick and Vacation Leave
Transportation benefits
Tuition Waivers
PEBB Wellness Plan
Washington State Employee Assistance Programs (EAP)
Application Procedures
Attach current Resume
Attach cover letter addressing how your background intersects with the job
Notice to Applicants Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas. Interviews will be held virtually using video conference options such as Zoom or Teams.
What You Will Bring
Bachelor’s degree in fields related to Business Administration, Public Administration, Organization Management or any combination of relevant education, training and experience that indicate successful performance of the essential elements of the position.
Four (4) or more years of executive administrative experience or increasingly responsible administrative experience, secretarial functions, and professional support.
Demonstrated ability to communicate proactively and effectively across diverse teams, stakeholders, and levels of leadership, both in writing and verbally.
Demonstrated ability to build and maintain professional relationships through active networking and engagement.
Demonstrated interpersonal skills with the ability to influence, collaborate, and drive alignment in cross-functional settings, with specific experience managing up, across, and laterally to move initiatives forward.
Demonstrated experience in providing culturally responsive and equitable service to underrepresented, marginalized and vulnerable populations.
Demonstrated problem‑solving and organizational skills, including project management skills.
Demonstrated experience working with technology and ability to adapt to new systems including strong computer skills in Microsoft Office, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, etc.
Demonstrated knowledge of project management tools and financial software.
Demonstrated ability to work and carry out multiple assignments under pressure with short deadlines and/or frequent interruptions or distractions.
Demonstrated ability to exercise effective discernment and judgment in handling sensitive and confidential information.
Demonstrated experience identifying and progressing strategic opportunities.
Demonstrated ability to assertively manage competing priorities and ensure alignment with organizational goals.
Physical Demands and Disability Accommodation Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer‑supported activities. Applicants requesting accommodation should contact Human Resources.
Notice of Non‑Discrimination Statement Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, hair texture or protective hairstyles, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, gender expression, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, Seattle Colleges is committed to ensuring that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of “bullying” behaviors, including “cyber bullying.”
Background Check Statement Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.
Keywords executive assistant, chief of staff, strategic planning, budget management, event coordination, administrative support, policy oversight, financial reporting, college administration, stakeholder liaison
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Salary: $72,680 - $100,368 annually (depending on experience).
Position Summary More than a manager of behind-the-scenes logistics, the Executive Assistant in Seattle Central’s President’s Office functions as a true Chief of Staff. This highly visible, outward-facing role provides confidential and comprehensive support to the President and requires a seasoned Executive Assistant with demonstrated experience in strategic planning, budget management, partnership building, and other executive-level responsibilities that demand sound judgment, discretion, and expertise.
Strategic Responsibilities
Proactively identify strategic partnerships and support policy development and oversight, event management, and prepare presidential correspondence.
Support policy development and oversight, event management, and prepare presidential correspondence.
Event management, including coordination of major college-wide events such as President’s Day, employee service awards, board of trustees meetings, district-wide meetings, President’s Cabinet, executive team meetings, retreats, monthly town halls, and other ad-hoc meetings.
Prepare presidential correspondence, including drafting, editing, and sending high-level communications on behalf of the President’s Office.
Administrative Responsibilities
Manage operations of the President’s Office: calendar management, room scheduling, and compiling and preparing reports; develop, monitor, and maintain financial records/files; create and maintain spreadsheets.
Develop, monitor, and maintain financial records/files, create and maintain spreadsheets.
Assist in the preparation, compilation, and coordination of reports for financial oversight, purchasing, inventory, and personnel records for the President’s Office.
Work Schedule Full-time, Monday through Friday, 8AM-4:30PM. Hybrid remote/on-site work.
About Seattle Colleges We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Benefits
Competitive Pay Rates
Promotional Opportunities
Great Medical, Dental, and Retirement plans
Paid Sick and Vacation Leave
Transportation benefits
Tuition Waivers
PEBB Wellness Plan
Washington State Employee Assistance Programs (EAP)
Application Procedures
Attach current Resume
Attach cover letter addressing how your background intersects with the job
Notice to Applicants Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas. Interviews will be held virtually using video conference options such as Zoom or Teams.
What You Will Bring
Bachelor’s degree in fields related to Business Administration, Public Administration, Organization Management or any combination of relevant education, training and experience that indicate successful performance of the essential elements of the position.
Four (4) or more years of executive administrative experience or increasingly responsible administrative experience, secretarial functions, and professional support.
Demonstrated ability to communicate proactively and effectively across diverse teams, stakeholders, and levels of leadership, both in writing and verbally.
Demonstrated ability to build and maintain professional relationships through active networking and engagement.
Demonstrated interpersonal skills with the ability to influence, collaborate, and drive alignment in cross-functional settings, with specific experience managing up, across, and laterally to move initiatives forward.
Demonstrated experience in providing culturally responsive and equitable service to underrepresented, marginalized and vulnerable populations.
Demonstrated problem‑solving and organizational skills, including project management skills.
Demonstrated experience working with technology and ability to adapt to new systems including strong computer skills in Microsoft Office, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, etc.
Demonstrated knowledge of project management tools and financial software.
Demonstrated ability to work and carry out multiple assignments under pressure with short deadlines and/or frequent interruptions or distractions.
Demonstrated ability to exercise effective discernment and judgment in handling sensitive and confidential information.
Demonstrated experience identifying and progressing strategic opportunities.
Demonstrated ability to assertively manage competing priorities and ensure alignment with organizational goals.
Physical Demands and Disability Accommodation Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer‑supported activities. Applicants requesting accommodation should contact Human Resources.
Notice of Non‑Discrimination Statement Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, hair texture or protective hairstyles, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, gender expression, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, Seattle Colleges is committed to ensuring that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of “bullying” behaviors, including “cyber bullying.”
Background Check Statement Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.
Keywords executive assistant, chief of staff, strategic planning, budget management, event coordination, administrative support, policy oversight, financial reporting, college administration, stakeholder liaison
#J-18808-Ljbffr