Washington State Board for Community and Technical Colleges
Executive Assistant to the President (Administrative Chief of Staff)
Washington State Board for Community and Technical Colleges, Washington, District of Columbia, us, 20022
Overview
Executive Assistant to the President (Administrative Chief of Staff) at Seattle Central College, a part of the Washington State Board for Community and Technical Colleges, serves as a Chief of Staff providing high-level administrative, strategic, and financial support to the President. The role includes managing communications, strategic planning, budget oversight, event coordination, and acting as a liaison across the college community. The position requires discretion, strong interpersonal skills, and the ability to manage multiple priorities in a dynamic academic environment. The salary range for this position is $72,680 - $100,368 annually
(depending on experience). Opportunity is open until filled. First review of materials will begin
October 13, 2025 . What you will be working on
President's Office Liaison, Executive Support & Policy Oversight Acts as the primary liaison between the President's Office and Seattle Colleges internal and external community, fostering strong relationships to advance institutional goals. Identifies potential partnerships and connections beneficial to the College and its programs; coordinates meetings and collects contact information as needed. Coordinates and supports the President's high-level initiatives, including strategic planning, internal governance processes, and collaboration with college-wide councils and committees. Serves as a strategic thought partner and advisor for the President, contributing to policy updates, strategic planning, and operations oversight. Advises on institutional policies and procedures, ensuring alignment with the college's mission, values, and goals. Represents and/or communicates on behalf of the President at meetings and conferences. Responds to requests regarding policies, guidelines, and procedures with sound judgment and discretion. Coordinates the President's Office participation in shared governance processes, including tenure reviews, employee evaluations, conduct investigations, and contract renewals. Assists and supports labor negotiations as needed and provides information regarding collective bargaining agreements. Financial Management and Budget Preparation Prepares and coordinates reports for financial oversight, purchasing, inventory, and personnel records for the President's Office. Creates and analyzes financial reports, assists with budget planning, and provides recommendations based on analyses. Monitors and maintains budgets and expenditures; evaluates costs for expenditures. Manages and reconciles department credit cards (President's Discretionary card and Foundation card). Completes financial and payroll documents using electronic approval processes. Manages time and leave for President's direct reports. Manages personal services contracts and stipend submissions for the President's Office. Crisis Management Responds proactively to emergencies, provides crisis management support, and coordinates with other departments and external support as needed. Drafts and communicates emergency information to impacted communities with discretion. Administrative Suite Management Supervises the Administrative Assistant 4 (AA4) in the President's Office, including front desk operations and scheduling. Provides comprehensive administrative support to the President; manages calendar, travel, meetings, communications, and records. Delivers professional customer service and prepares high-level correspondence and cross-college communications. Develops and implements standard operating procedures; trains the college community on processes. Handles sensitive information with discretion and exercises sound judgment. Exercises signature authority on administrative correspondence and contracts. Serves on professional groups and committees as appropriate. Event Management Leads coordination of major college-wide events (e.g., President's Day, Employee Service Awards, Board meetings, district-wide meetings, President's Cabinet, Executive Team meetings, retreats, monthly town halls). Coordinates facilities reservations, refreshments, catering, travel, and other event arrangements for on- and off-site meetings. Note: This description may not cover every aspect of the job; team members contribute beyond listed responsibilities as needed. Qualifications and What You Bring
Required
(or any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience): Bachelor's degree in Business Administration, Public Administration, Organization Management, or equivalent combination of education and experience. Four or more years of executive administrative experience or progressively responsible administrative support roles. Proven ability to communicate proactively and effectively across diverse teams and leadership levels, in writing and verbally. Ability to build and maintain professional relationships across stakeholders; experience managing up, across, and laterally to move initiatives forward. Demonstrated experience providing culturally responsive and equitable service to underrepresented and diverse populations. Strong problem-solving, organizational, and project management skills. Proficiency with Microsoft Office suite and related tools; familiarity with project management and financial software. Ability to manage multiple assignments under pressure and meet deadlines; discretion with sensitive information. Experience identifying and progressing strategic opportunities and aligning priorities with organizational goals. Physical Demands and Disability Accommodation Persons with disabilities have the right to reasonable accommodations in all aspects of employment with Seattle Colleges. Applicants requesting accommodation should contact Human Resources. Office Setting Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides guidelines for applicants, including ability to operate office equipment, exchange information with colleagues, and work at a computer with repetitive motion. Work is performed primarily in office settings with typical interruptions. Application Procedures
Required application materials must be completed and submitted online: Attached current Resume Attached cover letter addressing how your background intersects with the job Notice to Applicants: Interviews are conducted virtually via video conference (e.g., Zoom or Teams). Applicants must be authorized to work in the United States on a regular basis; Seattle Colleges will not sponsor work visas. Non-Discrimination and Background
Seattle Colleges is committed to equal opportunity for all students, employees, and applicants and does not discriminate on various protected bases. Reasonable accommodations are available. A background check will be conducted for new hires, and candidates may complete a Sexual Misconduct Disclosure Form as required. Keywords
executive assistant, chief of staff, strategic planning, budget management, event coordination, administrative support, policy oversight, financial reporting, college administration, stakeholder liaison Seniorities and Employment Type
Seniority level
— Executive Employment type
— Full-time Job function
— Administrative Industry
— Education Management We encourage you to apply and join a team dedicated to serving the Seattle Colleges community. Referrals may increase interview chances. This description includes other related job postings shown for context.
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Executive Assistant to the President (Administrative Chief of Staff) at Seattle Central College, a part of the Washington State Board for Community and Technical Colleges, serves as a Chief of Staff providing high-level administrative, strategic, and financial support to the President. The role includes managing communications, strategic planning, budget oversight, event coordination, and acting as a liaison across the college community. The position requires discretion, strong interpersonal skills, and the ability to manage multiple priorities in a dynamic academic environment. The salary range for this position is $72,680 - $100,368 annually
(depending on experience). Opportunity is open until filled. First review of materials will begin
October 13, 2025 . What you will be working on
President's Office Liaison, Executive Support & Policy Oversight Acts as the primary liaison between the President's Office and Seattle Colleges internal and external community, fostering strong relationships to advance institutional goals. Identifies potential partnerships and connections beneficial to the College and its programs; coordinates meetings and collects contact information as needed. Coordinates and supports the President's high-level initiatives, including strategic planning, internal governance processes, and collaboration with college-wide councils and committees. Serves as a strategic thought partner and advisor for the President, contributing to policy updates, strategic planning, and operations oversight. Advises on institutional policies and procedures, ensuring alignment with the college's mission, values, and goals. Represents and/or communicates on behalf of the President at meetings and conferences. Responds to requests regarding policies, guidelines, and procedures with sound judgment and discretion. Coordinates the President's Office participation in shared governance processes, including tenure reviews, employee evaluations, conduct investigations, and contract renewals. Assists and supports labor negotiations as needed and provides information regarding collective bargaining agreements. Financial Management and Budget Preparation Prepares and coordinates reports for financial oversight, purchasing, inventory, and personnel records for the President's Office. Creates and analyzes financial reports, assists with budget planning, and provides recommendations based on analyses. Monitors and maintains budgets and expenditures; evaluates costs for expenditures. Manages and reconciles department credit cards (President's Discretionary card and Foundation card). Completes financial and payroll documents using electronic approval processes. Manages time and leave for President's direct reports. Manages personal services contracts and stipend submissions for the President's Office. Crisis Management Responds proactively to emergencies, provides crisis management support, and coordinates with other departments and external support as needed. Drafts and communicates emergency information to impacted communities with discretion. Administrative Suite Management Supervises the Administrative Assistant 4 (AA4) in the President's Office, including front desk operations and scheduling. Provides comprehensive administrative support to the President; manages calendar, travel, meetings, communications, and records. Delivers professional customer service and prepares high-level correspondence and cross-college communications. Develops and implements standard operating procedures; trains the college community on processes. Handles sensitive information with discretion and exercises sound judgment. Exercises signature authority on administrative correspondence and contracts. Serves on professional groups and committees as appropriate. Event Management Leads coordination of major college-wide events (e.g., President's Day, Employee Service Awards, Board meetings, district-wide meetings, President's Cabinet, Executive Team meetings, retreats, monthly town halls). Coordinates facilities reservations, refreshments, catering, travel, and other event arrangements for on- and off-site meetings. Note: This description may not cover every aspect of the job; team members contribute beyond listed responsibilities as needed. Qualifications and What You Bring
Required
(or any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience): Bachelor's degree in Business Administration, Public Administration, Organization Management, or equivalent combination of education and experience. Four or more years of executive administrative experience or progressively responsible administrative support roles. Proven ability to communicate proactively and effectively across diverse teams and leadership levels, in writing and verbally. Ability to build and maintain professional relationships across stakeholders; experience managing up, across, and laterally to move initiatives forward. Demonstrated experience providing culturally responsive and equitable service to underrepresented and diverse populations. Strong problem-solving, organizational, and project management skills. Proficiency with Microsoft Office suite and related tools; familiarity with project management and financial software. Ability to manage multiple assignments under pressure and meet deadlines; discretion with sensitive information. Experience identifying and progressing strategic opportunities and aligning priorities with organizational goals. Physical Demands and Disability Accommodation Persons with disabilities have the right to reasonable accommodations in all aspects of employment with Seattle Colleges. Applicants requesting accommodation should contact Human Resources. Office Setting Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides guidelines for applicants, including ability to operate office equipment, exchange information with colleagues, and work at a computer with repetitive motion. Work is performed primarily in office settings with typical interruptions. Application Procedures
Required application materials must be completed and submitted online: Attached current Resume Attached cover letter addressing how your background intersects with the job Notice to Applicants: Interviews are conducted virtually via video conference (e.g., Zoom or Teams). Applicants must be authorized to work in the United States on a regular basis; Seattle Colleges will not sponsor work visas. Non-Discrimination and Background
Seattle Colleges is committed to equal opportunity for all students, employees, and applicants and does not discriminate on various protected bases. Reasonable accommodations are available. A background check will be conducted for new hires, and candidates may complete a Sexual Misconduct Disclosure Form as required. Keywords
executive assistant, chief of staff, strategic planning, budget management, event coordination, administrative support, policy oversight, financial reporting, college administration, stakeholder liaison Seniorities and Employment Type
Seniority level
— Executive Employment type
— Full-time Job function
— Administrative Industry
— Education Management We encourage you to apply and join a team dedicated to serving the Seattle Colleges community. Referrals may increase interview chances. This description includes other related job postings shown for context.
#J-18808-Ljbffr