NYC Department of Environmental Protection (NYC DEP)
PAYMENT ANALYST
NYC Department of Environmental Protection (NYC DEP), New York, New York, us, 10261
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PAYMENT ANALYST
role at
NYC Department of Environmental Protection (NYC DEP)
PLEASE NOTE THAT WE ARE ONLY SEEKING INTERNAL CITY EMPLOYEES FOR THIS POSITION.
The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.
The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system.
BEDC’s Division of Capital Budget and Contracts (CBC) provides support to the Bureau in the areas of procurement management, change order processing, CP processing, contract close outs, capital budget management and payment review.
BEDC seeks to hire a Principal Administrative Associate 3 to serve as a Payment Analyst for the Capital Budget & Contracts (CBC) directorate, located at our headquarters in Queens, NY. The Bureau processes an average of 1,500 contractor and consultant payments annually. BEDC currently manages 180 active projects that support DEP’s core operations, revenue protection, regulatory compliance, health & safety, and critical infrastructure. To maintain compliance with the NY City Charter and PPB Rules, and to avoid paying interest on payments, there are strict thirty- and sixty-day timelines in which invoices must be processed. In this critical role, the payment analyst is responsible for the review and processing of contract invoices, checking for compliance, completeness and required authorization(s) to determine their accuracy and adequacy, and consults with appropriate Bureau Project Management staff to address possible discrepancies. Additionally, the Payment Analyst is responsible for monitoring spending against approved contract encumbrances, monitoring capital and expense commodity and budget line spending in FMS and Passport respectively. The analyst will enter data in Bureau and Agency tracking systems. The payment analyst is also a liaison between the Bureau and Contractors, Consultants, the Agency Contract Accounting, and Engineering Audit offices. The payment analyst is responsible for identifying and mitigating delays to payment processing and may also assist in the development and implementation of new policies and procedures.
Specific responsibilities will include, but may not be limited to:
Reviewing assigned contract invoices and assures that standards are maintained and that invoices are processed within established deadlines.
Interprets and explains rules, regulations, and standard operating procedures governing invoice processing to Bureau project staff, as required.
Logging and tracking invoices via Bureau and Agency automated systems.
Assists with the development of operating procedures, reporting systems, and training programs.
Other requests as assigned by the Payment Unit Manager.
Required and Preferred Qualifications
Three years of relevant work experience in contract accounting
Strong analytical background
Advanced proficiency in Microsoft Office – Excel
Strong organizational, writing and communication skills
Project Management experience
Familiar with NYC Procurement Policy Board (PPB) rules
Ability to work under limited supervision and to handle multiple assignments with limited time constraints
Demonstrated personal initiative, responsibility, leadership and flexibility
Additional Information
Only those applicants with permanent Civil Service status as a Principal Administrative Associate are eligible to apply to this JVN. If you do not have permanent civil service status as a Principal Administrative Associate, please do not apply to this position as you will not be considered for an interview.
55a Program: This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness: You may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit studentaid.gov/pslf/.
Residency Requirement: New York City residency is generally required within 90 days of appointment; discuss with the agency at interview.
EEO: The City of New York is an inclusive equal opportunity employer committed to a diverse workforce free from discrimination and harassment.
Salary:
$66,062.00 – $100,958.00
Seniority level : Mid-Senior level
Employment type : Full-time
Job function : Accounting/Auditing and Finance
To Apply: click "Apply Now"
Location: New York, NY
#J-18808-Ljbffr
PAYMENT ANALYST
role at
NYC Department of Environmental Protection (NYC DEP)
PLEASE NOTE THAT WE ARE ONLY SEEKING INTERNAL CITY EMPLOYEES FOR THIS POSITION.
The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.
The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system.
BEDC’s Division of Capital Budget and Contracts (CBC) provides support to the Bureau in the areas of procurement management, change order processing, CP processing, contract close outs, capital budget management and payment review.
BEDC seeks to hire a Principal Administrative Associate 3 to serve as a Payment Analyst for the Capital Budget & Contracts (CBC) directorate, located at our headquarters in Queens, NY. The Bureau processes an average of 1,500 contractor and consultant payments annually. BEDC currently manages 180 active projects that support DEP’s core operations, revenue protection, regulatory compliance, health & safety, and critical infrastructure. To maintain compliance with the NY City Charter and PPB Rules, and to avoid paying interest on payments, there are strict thirty- and sixty-day timelines in which invoices must be processed. In this critical role, the payment analyst is responsible for the review and processing of contract invoices, checking for compliance, completeness and required authorization(s) to determine their accuracy and adequacy, and consults with appropriate Bureau Project Management staff to address possible discrepancies. Additionally, the Payment Analyst is responsible for monitoring spending against approved contract encumbrances, monitoring capital and expense commodity and budget line spending in FMS and Passport respectively. The analyst will enter data in Bureau and Agency tracking systems. The payment analyst is also a liaison between the Bureau and Contractors, Consultants, the Agency Contract Accounting, and Engineering Audit offices. The payment analyst is responsible for identifying and mitigating delays to payment processing and may also assist in the development and implementation of new policies and procedures.
Specific responsibilities will include, but may not be limited to:
Reviewing assigned contract invoices and assures that standards are maintained and that invoices are processed within established deadlines.
Interprets and explains rules, regulations, and standard operating procedures governing invoice processing to Bureau project staff, as required.
Logging and tracking invoices via Bureau and Agency automated systems.
Assists with the development of operating procedures, reporting systems, and training programs.
Other requests as assigned by the Payment Unit Manager.
Required and Preferred Qualifications
Three years of relevant work experience in contract accounting
Strong analytical background
Advanced proficiency in Microsoft Office – Excel
Strong organizational, writing and communication skills
Project Management experience
Familiar with NYC Procurement Policy Board (PPB) rules
Ability to work under limited supervision and to handle multiple assignments with limited time constraints
Demonstrated personal initiative, responsibility, leadership and flexibility
Additional Information
Only those applicants with permanent Civil Service status as a Principal Administrative Associate are eligible to apply to this JVN. If you do not have permanent civil service status as a Principal Administrative Associate, please do not apply to this position as you will not be considered for an interview.
55a Program: This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness: You may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit studentaid.gov/pslf/.
Residency Requirement: New York City residency is generally required within 90 days of appointment; discuss with the agency at interview.
EEO: The City of New York is an inclusive equal opportunity employer committed to a diverse workforce free from discrimination and harassment.
Salary:
$66,062.00 – $100,958.00
Seniority level : Mid-Senior level
Employment type : Full-time
Job function : Accounting/Auditing and Finance
To Apply: click "Apply Now"
Location: New York, NY
#J-18808-Ljbffr