Washington State ESD
Administrative Assistant 1 (AA1) Spokane
Washington State ESD, Seattle, Washington, us, 98127
Our vision is to ensure that Washington state’s children and youth grow up safe and healthy— thriving physically, emotionally, and academically, nurtured by family and community.
Job Title:
Administrative Assistant 1 (AA1) Location
: Spokane, WA - Full-Time/Flexible/Hybrid. This is a Hybrid position, which means the chosen candidate will have the option to telework for part of their work week. Closes:
Thursday, October 9th, 2025 Salary:
$3,495 - $4,653 Monthly We're looking for an Administrative Assistant 1 to join our team and support the mission of the Department of Children, Youth and Families (DCYF) to protect children and strengthen families so they flourish. The Opportunity: As the Administrative Assistant 1 (AA1), you will be responsible for providing administrative support to the Licensing Division supervisors and staff in Region 1. Your Administrative support duties include, but are not limited to: Create and process applications, case files, and provider files for licensing programs. Process and monitor public disclosure requests. Type and edit correspondence. Update and maintain case management database systems Maintain various filing systems Process files for electronic imaging. More of what you'll get to do: Create maintain, and archive licensing files, facility complaint investigations, and investigative case files. Create pieces of work for assignments, complete data entry, and upload documents as needed. Create, maintain, and track written and electronic documents. Attend and take minutes for various regional or unit meetings. Create templates or forms to be used by staff. Copy, scan, and/or email documents for staff. Provide back-up for other clerical staff within all of the Licensing Division programs. Prepare closed records and archive records, according to the appropriate retention schedule. Process materials related to licensing applications, facility complaint investigations, and LD/CPS investigations. Log track, and gather data related to assignments, completions, and outcomes. Create provider and case files. Create electronic records and complete data entry into records. Mail necessary forms to applicants and agencies. Create various application packets. Required Qualifications: Equivalent education and experience totaling one (1) year of office/clerical, secretarial, bookkeeping, accounting, or general administrative work. AND Commitment to equity, inclusion, and respectful workplace principles. In addition to those required qualifications, our ideal applicant will also have some or all of the following: Ability to work independently and prioritize work duties. Intermediate/advanced level of computer literacy in Microsoft Office. Ability to learn and effectively use other software or database programs. Communicate effectively verbally and in writing with customers, community partners, staff and public. Maintain confidentiality. Work in a high stress environment. Demonstrate strong organizational and time management skills. How do I apply? In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position: Cover Letter Resume (current/updated) Supplemental Information: The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway. The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information, please visit the WFSE website. Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) at veronica.jones@dcyf.wa.gov. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.
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Administrative Assistant 1 (AA1) Location
: Spokane, WA - Full-Time/Flexible/Hybrid. This is a Hybrid position, which means the chosen candidate will have the option to telework for part of their work week. Closes:
Thursday, October 9th, 2025 Salary:
$3,495 - $4,653 Monthly We're looking for an Administrative Assistant 1 to join our team and support the mission of the Department of Children, Youth and Families (DCYF) to protect children and strengthen families so they flourish. The Opportunity: As the Administrative Assistant 1 (AA1), you will be responsible for providing administrative support to the Licensing Division supervisors and staff in Region 1. Your Administrative support duties include, but are not limited to: Create and process applications, case files, and provider files for licensing programs. Process and monitor public disclosure requests. Type and edit correspondence. Update and maintain case management database systems Maintain various filing systems Process files for electronic imaging. More of what you'll get to do: Create maintain, and archive licensing files, facility complaint investigations, and investigative case files. Create pieces of work for assignments, complete data entry, and upload documents as needed. Create, maintain, and track written and electronic documents. Attend and take minutes for various regional or unit meetings. Create templates or forms to be used by staff. Copy, scan, and/or email documents for staff. Provide back-up for other clerical staff within all of the Licensing Division programs. Prepare closed records and archive records, according to the appropriate retention schedule. Process materials related to licensing applications, facility complaint investigations, and LD/CPS investigations. Log track, and gather data related to assignments, completions, and outcomes. Create provider and case files. Create electronic records and complete data entry into records. Mail necessary forms to applicants and agencies. Create various application packets. Required Qualifications: Equivalent education and experience totaling one (1) year of office/clerical, secretarial, bookkeeping, accounting, or general administrative work. AND Commitment to equity, inclusion, and respectful workplace principles. In addition to those required qualifications, our ideal applicant will also have some or all of the following: Ability to work independently and prioritize work duties. Intermediate/advanced level of computer literacy in Microsoft Office. Ability to learn and effectively use other software or database programs. Communicate effectively verbally and in writing with customers, community partners, staff and public. Maintain confidentiality. Work in a high stress environment. Demonstrate strong organizational and time management skills. How do I apply? In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position: Cover Letter Resume (current/updated) Supplemental Information: The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway. The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information, please visit the WFSE website. Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) at veronica.jones@dcyf.wa.gov. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.
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