Washington State ESD
Administrative Assistant 1 (AA1) - Colville
Washington State ESD, Seattle, Washington, us, 98127
Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy— thriving physically, emotionally, and academically, nurtured by family and community.
Job Title:
Administrative Assistant 1 (AA1) Location:
Colville, WA Closes:
10/14/25 Salary:
$3495 - $4653 Monthly
Overview We are looking for an Administrative Assistant 1 (AA1) to join our clerical team and provide administrative support to Social Service Specialists, supervisors, and community partners. Our ideal candidates will plan independently and initiate action to ensure work and office goals are met. If you like developing new work methods and solving problems, we encourage you to apply.
The Opportunity In this position, you will play a crucial role in maintaining an efficient and healthy office flow. Your responsibilities will include performing various complex clerical projects, managing office priorities, and covering other positions in the unit. This role is responsible for legal case management of court documents, orders, and managing deliveries. Confidentiality is always expected in this position.
Responsibilities
Answer a multi-line phone system in a fast-paced environment.
Greet clients, providers, and staff.
Act as liaison between clients and Social Service Specialists.
Screen calls and visitors.
Timely distribution of communication and documents.
Perform complex word processing tasks.
Coordinate and assist the Region office’s Social Service Specialists and staff.
Maintain vehicle schedules, vehicle maintenance, and mileage logs.
Keep inventory of office client resources.
Data entry into various programs (e.g., FAMLINK, Excel, Background Checks).
Process Background Checks, Disclosure, and Discovery Requests.
Distribution, ordering, and sustaining concrete goods.
Maintain conference room schedules.
Deliver documents to Community Partners.
Maintain filing systems, databases, multiple tracking logs, and computer programs.
Maintain office procedures, standards, priorities, and deadlines while coordinating office operations.
Qualifications Required:
One year of increasingly responsible office experience requiring keyboarding or typing, or equivalent education and experience totaling one year of such experience. Commitment to equity, inclusion, and respectful workplace principles.
Preferred: Demonstrated strong knowledge of Microsoft Office (Word, Excel with multi-level spreadsheet creation, and Adobe).
Knowledge of general office procedures and processes.
Experience drafting, editing, and sending electronic correspondence.
Experience editing, proofreading, and drafting memos and other written documents.
How to Apply Complete your applicant profile and attach the following: Resume, Cover letter.
Supplemental Information The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
DCYF is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, veteran or military status, or the presence of any disability or the use of a trained service animal by a person with a disability.
This recruitment may be used to fill multiple vacancies. This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE).
Before a new hire, a background check including criminal history will be conducted. Information from the background check will be considered in determining the applicant's suitability and competence to perform in the position.
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference must attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on eligibility, please contact the DCYF recruiter.
For more information about this position or if you need an accommodation during the application/interview process, please contact the DCYF recruiter. If you are experiencing technical difficulties with the application system, contact NEOGOV support.
#J-18808-Ljbffr
Administrative Assistant 1 (AA1) Location:
Colville, WA Closes:
10/14/25 Salary:
$3495 - $4653 Monthly
Overview We are looking for an Administrative Assistant 1 (AA1) to join our clerical team and provide administrative support to Social Service Specialists, supervisors, and community partners. Our ideal candidates will plan independently and initiate action to ensure work and office goals are met. If you like developing new work methods and solving problems, we encourage you to apply.
The Opportunity In this position, you will play a crucial role in maintaining an efficient and healthy office flow. Your responsibilities will include performing various complex clerical projects, managing office priorities, and covering other positions in the unit. This role is responsible for legal case management of court documents, orders, and managing deliveries. Confidentiality is always expected in this position.
Responsibilities
Answer a multi-line phone system in a fast-paced environment.
Greet clients, providers, and staff.
Act as liaison between clients and Social Service Specialists.
Screen calls and visitors.
Timely distribution of communication and documents.
Perform complex word processing tasks.
Coordinate and assist the Region office’s Social Service Specialists and staff.
Maintain vehicle schedules, vehicle maintenance, and mileage logs.
Keep inventory of office client resources.
Data entry into various programs (e.g., FAMLINK, Excel, Background Checks).
Process Background Checks, Disclosure, and Discovery Requests.
Distribution, ordering, and sustaining concrete goods.
Maintain conference room schedules.
Deliver documents to Community Partners.
Maintain filing systems, databases, multiple tracking logs, and computer programs.
Maintain office procedures, standards, priorities, and deadlines while coordinating office operations.
Qualifications Required:
One year of increasingly responsible office experience requiring keyboarding or typing, or equivalent education and experience totaling one year of such experience. Commitment to equity, inclusion, and respectful workplace principles.
Preferred: Demonstrated strong knowledge of Microsoft Office (Word, Excel with multi-level spreadsheet creation, and Adobe).
Knowledge of general office procedures and processes.
Experience drafting, editing, and sending electronic correspondence.
Experience editing, proofreading, and drafting memos and other written documents.
How to Apply Complete your applicant profile and attach the following: Resume, Cover letter.
Supplemental Information The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
DCYF is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, veteran or military status, or the presence of any disability or the use of a trained service animal by a person with a disability.
This recruitment may be used to fill multiple vacancies. This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE).
Before a new hire, a background check including criminal history will be conducted. Information from the background check will be considered in determining the applicant's suitability and competence to perform in the position.
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference must attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on eligibility, please contact the DCYF recruiter.
For more information about this position or if you need an accommodation during the application/interview process, please contact the DCYF recruiter. If you are experiencing technical difficulties with the application system, contact NEOGOV support.
#J-18808-Ljbffr