Nxt Level
Executive Assistant to Founder & CEO (Onsite)
Location:
Long Island, NY (Greater NYC area) •
Type:
Full-time •
Onsite:
5 days/week Summary We’re hiring a high-caliber Executive Assistant to a Founder/CEO of a private equity firm with multiple operating entities and a new venture launching. This is a true
EA/PA hybrid : you’ll streamline a complex professional calendar, own mission-critical operations, and handle select personal matters so
nothing slips . The pace is fast, expectations are high, and the mandate is simple:
create clarity, eliminate friction, and keep the CEO’s world running on rails. What You’ll Own Calendar orchestration & priorities:
Architect a “zero-collision” calendar, enforce timeboxing, prep briefs; anticipate conflicts three steps ahead. Inbox command:
Triage, draft, and route communications; convert emails into actions with clear owners, deadlines, and follow-ups. Meeting readiness:
Build agendas, briefing docs, research memos, and post-meeting action trackers; drive follow-through to completion. Investor/board/admin logistics:
IC/board meeting prep, data room coordination, signature cycles, NDAs, vendor onboarding. Travel & events:
Complex domestic/international itineraries, holds/options, contingency plans; coordinate investor dinners, offsites. Finance admin:
Expenses, reimbursements, receipts, AMEX/Brex/Concur; light vendor/AP coordination with controllers. Project management:
Maintain CEO’s master project list across companies; stand up trackers, KPIs, and weekly reporting. Launch support (new venture):
Vendor sourcing, light vendor negotiations, milestone plans, marketing/admin coordination. Personal assistant support (as needed):
Household/vendor scheduling, personal appointments, family travel, gifting, errands. Gatekeeping & judgment:
Protect focus time; triage inbound asks; say “no” diplomatically; escalate only what truly matters. Confidentiality & discretion:
Handle sensitive information with impeccable judgment. You Are Self-directed operator:
You see the whole board, set your own priorities, and execute without hand-holding. Systems-builder:
You love creating repeatable workflows, checklists, dashboards, and templates that scale. Anticipatory & decisive:
You predict needs before they’re voiced; you make the call, then communicate crisply. Calm under pressure:
Fast pace, shifting priorities, and last-minute changes don’t rattle you. High-integrity & discreet:
You protect confidentiality instinctively; you build trust quickly. People-savvy:
Confident with investors, bankers, founders, vendors, and family members—equally at ease with all. Qualifications 7–12+ years
supporting a Founder/CEO, Managing Partner, or equivalent in PE/VC, investment banking, or high-growth companies. Proven
EA/PA hybrid
experience managing both business and personal workflows. Mastery of
calendar/email triage
and
executive communications
(clear writing, tone matching, impeccable grammar). Hands-on with
project management tools
(Asana/ClickUp/Notion/Airtable),
productivity suites
(Google Workspace & MS 365), and
expense/fintech
(Brex/Expensify/Ramp). Comfortable with light
research & memo writing ; able to produce concise briefing docs quickly. After-hours responsiveness
as needed for international travel, live deals, and urgent matters. Valid passport; ability to
travel occasionally . Driver’s license preferred for local errands. Bachelor’s degree preferred. Success Metrics (First 90–180 Days) Calendar collision rate:
Inbox service level:
Same-day triage; VIP threads answered or routed within 2 business hours. Meeting readiness score:
100% of key meetings have briefs 24 hours in advance; action logs sent
Project throughput:
90% on-time task completion across CEO’s top initiatives. Travel QA:
Zero missed connections;
CEO NPS:
≥9/10 by Day 90. Sample Week Mon: Lock weekly priorities; publish CEO dashboard; confirm investor/IC prep. Tue: Build diligence brief; coordinate banker dinner; submit expenses; send progress roll-ups. Wed: Handle venture launch vendors; contract review routing; household appointment scheduling. Thu: Finalize investor meeting deck logistics; hold options for travel; confirm weekend family plans. Fri: Conduct “flush list” review (open loops); update next-week calendar & materials. Work Environment & Hours Onsite
in Long Island, NY (Greater NYC)
Monday–Friday ; occasional evenings/weekends during live deals or travel. Professional, fast-paced environment with high autonomy and high expectations. Compensation & Benefits Competitive salary + annual bonus ; benefits package; PTO. (Final range aligned to experience and market.) Commuter benefits; phone stipend; occasional overtime eligible per policy. How to Apply Send your
resume , a brief
note
on a complex calendar or travel challenge you solved, and one
work sample
(e.g., redacted briefing memo or project tracker) to
aidan@nxtlevel.io
with subject line:
EA — Long Island .
#J-18808-Ljbffr
Location:
Long Island, NY (Greater NYC area) •
Type:
Full-time •
Onsite:
5 days/week Summary We’re hiring a high-caliber Executive Assistant to a Founder/CEO of a private equity firm with multiple operating entities and a new venture launching. This is a true
EA/PA hybrid : you’ll streamline a complex professional calendar, own mission-critical operations, and handle select personal matters so
nothing slips . The pace is fast, expectations are high, and the mandate is simple:
create clarity, eliminate friction, and keep the CEO’s world running on rails. What You’ll Own Calendar orchestration & priorities:
Architect a “zero-collision” calendar, enforce timeboxing, prep briefs; anticipate conflicts three steps ahead. Inbox command:
Triage, draft, and route communications; convert emails into actions with clear owners, deadlines, and follow-ups. Meeting readiness:
Build agendas, briefing docs, research memos, and post-meeting action trackers; drive follow-through to completion. Investor/board/admin logistics:
IC/board meeting prep, data room coordination, signature cycles, NDAs, vendor onboarding. Travel & events:
Complex domestic/international itineraries, holds/options, contingency plans; coordinate investor dinners, offsites. Finance admin:
Expenses, reimbursements, receipts, AMEX/Brex/Concur; light vendor/AP coordination with controllers. Project management:
Maintain CEO’s master project list across companies; stand up trackers, KPIs, and weekly reporting. Launch support (new venture):
Vendor sourcing, light vendor negotiations, milestone plans, marketing/admin coordination. Personal assistant support (as needed):
Household/vendor scheduling, personal appointments, family travel, gifting, errands. Gatekeeping & judgment:
Protect focus time; triage inbound asks; say “no” diplomatically; escalate only what truly matters. Confidentiality & discretion:
Handle sensitive information with impeccable judgment. You Are Self-directed operator:
You see the whole board, set your own priorities, and execute without hand-holding. Systems-builder:
You love creating repeatable workflows, checklists, dashboards, and templates that scale. Anticipatory & decisive:
You predict needs before they’re voiced; you make the call, then communicate crisply. Calm under pressure:
Fast pace, shifting priorities, and last-minute changes don’t rattle you. High-integrity & discreet:
You protect confidentiality instinctively; you build trust quickly. People-savvy:
Confident with investors, bankers, founders, vendors, and family members—equally at ease with all. Qualifications 7–12+ years
supporting a Founder/CEO, Managing Partner, or equivalent in PE/VC, investment banking, or high-growth companies. Proven
EA/PA hybrid
experience managing both business and personal workflows. Mastery of
calendar/email triage
and
executive communications
(clear writing, tone matching, impeccable grammar). Hands-on with
project management tools
(Asana/ClickUp/Notion/Airtable),
productivity suites
(Google Workspace & MS 365), and
expense/fintech
(Brex/Expensify/Ramp). Comfortable with light
research & memo writing ; able to produce concise briefing docs quickly. After-hours responsiveness
as needed for international travel, live deals, and urgent matters. Valid passport; ability to
travel occasionally . Driver’s license preferred for local errands. Bachelor’s degree preferred. Success Metrics (First 90–180 Days) Calendar collision rate:
Inbox service level:
Same-day triage; VIP threads answered or routed within 2 business hours. Meeting readiness score:
100% of key meetings have briefs 24 hours in advance; action logs sent
Project throughput:
90% on-time task completion across CEO’s top initiatives. Travel QA:
Zero missed connections;
CEO NPS:
≥9/10 by Day 90. Sample Week Mon: Lock weekly priorities; publish CEO dashboard; confirm investor/IC prep. Tue: Build diligence brief; coordinate banker dinner; submit expenses; send progress roll-ups. Wed: Handle venture launch vendors; contract review routing; household appointment scheduling. Thu: Finalize investor meeting deck logistics; hold options for travel; confirm weekend family plans. Fri: Conduct “flush list” review (open loops); update next-week calendar & materials. Work Environment & Hours Onsite
in Long Island, NY (Greater NYC)
Monday–Friday ; occasional evenings/weekends during live deals or travel. Professional, fast-paced environment with high autonomy and high expectations. Compensation & Benefits Competitive salary + annual bonus ; benefits package; PTO. (Final range aligned to experience and market.) Commuter benefits; phone stipend; occasional overtime eligible per policy. How to Apply Send your
resume , a brief
note
on a complex calendar or travel challenge you solved, and one
work sample
(e.g., redacted briefing memo or project tracker) to
aidan@nxtlevel.io
with subject line:
EA — Long Island .
#J-18808-Ljbffr