Mission Staffing
3-10 year Executive Assistant - Private Equity
Mission Staffing, New York, New York, us, 10261
Overview
Location:
New York, NY Salary:
$100-150k base + 15-30% bonus Experience Level:
3-10 years Schedule:
3-5 days Company Overview:
Our client prides themselves on fostering a dynamic and inclusive work environment where innovation thrives. We are seeking a highly motivated Executive Assistant to join our team and support our C-Suite in driving our strategic initiatives. Position Overview:
As an Executive Assistant, you will be a key partner to our C-Suite, providing comprehensive administrative support and acting as a dynamic thought partner in a fast-paced environment. You will handle various ad hoc projects, coordinate complex travel arrangements, and manage schedules to optimize the executive's time effectively. Your ability to anticipate needs, prioritize tasks, and maintain a high level of confidentiality will be crucial to your success in this role. Responsibilities
Administrative Support:
Manage the executive’s calendar, schedule meetings, and prioritize appointments to ensure efficient time management. Meeting Materials:
Prepare and organize materials for meetings, including agendas, presentations, and reports. Communications:
Handle incoming communications, including phone calls, emails, and messages, ensuring timely and appropriate responses. Travel Coordination:
Plan and coordinate complex travel itineraries, including flights, accommodations, and ground transportation, with attention to cost-effectiveness and time efficiency. Travel Documentation & Expenses:
Anticipate travel needs and manage travel-related documentation and expenses. Project Management:
Assist with ad hoc projects and initiatives as assigned, ensuring timely completion and alignment with organizational goals. Research & Briefs:
Conduct research and prepare briefs on relevant topics to support decision-making processes. Relationship Management:
Serve as a liaison between the executive and internal/external stakeholders, building and maintaining strong relationships. Cross-Department Coordination:
Coordinate and facilitate communication across departments to ensure smooth operations. Confidentiality & Discretion:
Handle sensitive information with utmost confidentiality and professionalism. Exercise sound judgment in managing competing priorities and maintaining the executive's focus on strategic objectives. Qualifications
Bachelor’s degree or equivalent experience preferred. 3-10 years of experience supporting C-Suite executives or senior management in a fast-paced environment. Proven track record of managing complex calendars and travel logistics. Strong organizational and time-management skills with the ability to multitask effectively. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. Demonstrated ability to work independently and collaboratively as part of a team. High level of integrity and professionalism, with a proactive and positive attitude. Employment type
Full-time Job function
Administrative Industries
Financial Services, Venture Capital and Private Equity Principals, and Capital Markets Additional job postings and boilerplate content found in the original description have been removed to present a focused, job-specific listing with clear responsibilities and qualifications.
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Location:
New York, NY Salary:
$100-150k base + 15-30% bonus Experience Level:
3-10 years Schedule:
3-5 days Company Overview:
Our client prides themselves on fostering a dynamic and inclusive work environment where innovation thrives. We are seeking a highly motivated Executive Assistant to join our team and support our C-Suite in driving our strategic initiatives. Position Overview:
As an Executive Assistant, you will be a key partner to our C-Suite, providing comprehensive administrative support and acting as a dynamic thought partner in a fast-paced environment. You will handle various ad hoc projects, coordinate complex travel arrangements, and manage schedules to optimize the executive's time effectively. Your ability to anticipate needs, prioritize tasks, and maintain a high level of confidentiality will be crucial to your success in this role. Responsibilities
Administrative Support:
Manage the executive’s calendar, schedule meetings, and prioritize appointments to ensure efficient time management. Meeting Materials:
Prepare and organize materials for meetings, including agendas, presentations, and reports. Communications:
Handle incoming communications, including phone calls, emails, and messages, ensuring timely and appropriate responses. Travel Coordination:
Plan and coordinate complex travel itineraries, including flights, accommodations, and ground transportation, with attention to cost-effectiveness and time efficiency. Travel Documentation & Expenses:
Anticipate travel needs and manage travel-related documentation and expenses. Project Management:
Assist with ad hoc projects and initiatives as assigned, ensuring timely completion and alignment with organizational goals. Research & Briefs:
Conduct research and prepare briefs on relevant topics to support decision-making processes. Relationship Management:
Serve as a liaison between the executive and internal/external stakeholders, building and maintaining strong relationships. Cross-Department Coordination:
Coordinate and facilitate communication across departments to ensure smooth operations. Confidentiality & Discretion:
Handle sensitive information with utmost confidentiality and professionalism. Exercise sound judgment in managing competing priorities and maintaining the executive's focus on strategic objectives. Qualifications
Bachelor’s degree or equivalent experience preferred. 3-10 years of experience supporting C-Suite executives or senior management in a fast-paced environment. Proven track record of managing complex calendars and travel logistics. Strong organizational and time-management skills with the ability to multitask effectively. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. Demonstrated ability to work independently and collaboratively as part of a team. High level of integrity and professionalism, with a proactive and positive attitude. Employment type
Full-time Job function
Administrative Industries
Financial Services, Venture Capital and Private Equity Principals, and Capital Markets Additional job postings and boilerplate content found in the original description have been removed to present a focused, job-specific listing with clear responsibilities and qualifications.
#J-18808-Ljbffr