Inside Higher Ed
Executive Assistant to the President
Inside Higher Ed, Barnesville, Georgia, United States, 30204
Overview
Job Title:
Executive Assistant to the President Location: Gordon State College Employment Type: Full-Time (non-exempt)
Job Summary This position provides confidential support to the President, oversight of ongoing projects central to the President's agenda, and ensures seamless coordination of the President's administrative endeavors as well as all elements of the day-to-day operations for the President's Office.
Responsibilities
Administrative Support :
Act as a liaison between the President and stakeholders including faculty, staff, students, alumni, civic and elected/appointed supporters, Superintendents, College/University Presidents, Chancellor's office, and other USG personnel.
Manage incoming calls with professionalism.
Coordinate appointments and maintain the President's calendar.
Provide administrative support to the President's Cabinet and Intercollegiate Athletic Council.
Handle travel arrangements and reimbursements for the President and direct reports.
Manage vacation requests, absence requests, and timecard approvals for hourly employees in the President's Office.
Collaborate with colleagues to streamline processes and improve communication.
Procure necessary supplies for daily operations.
Perform other related duties as needed.
Budget Management :
Manage all budgetary and financial planning of the Office of the President.
Manage the Aladdin President's discretionary account.
Manage the Foundation discretionary account.
Communication And Coordination :
Coordinate communications and special correspondence, including sending emails on behalf of the President, drafting letters of recommendation, processing President's List letters, managing promotion and tenure letters to faculty, handling Emeritus letters and certificates, managing invoices, and hiring forms.
Write and prepare a range of materials such as announcements, reports, talking points, meeting agendas and materials, analyses, and other written items.
Coordinate communications with internal and external stakeholders to increase and maintain visibility of the College's projects and programming.
Prepare speeches, presentations, and special correspondence.
Coordinate Advisory Boards (Business, Human Services, Fine & Performing Arts, Nursing, Education, Athletics).
Event Coordination :
Support events hosted by the President's Office, including scheduling, participant coordination, agendas and programs, audiovisual needs, and on-site support.
Participate in College committees and shared-governance activities.
Qualifications
Required :
Bachelor's degree.
Experience appropriate to the major duties of the position, typically through apprenticeship/internship or five years in a similar role.
Preferred :
Master's degree or equivalent from a regionally accredited college or university and progressive administrative/secretarial experience in support of an executive-level administrator preferred.
Knowledge, Skills, & Abilities :
High-level administrative support skills with initiative and independent decision-making.
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with social media platforms; ability to use office equipment and software.
Strong writing and organizational skills.
Ability to maintain strict confidentiality with personnel matters.
Delegation, collaboration, decision-making, and problem-solving abilities.
Interpersonal skills and the ability to work with diverse constituents.
Other Information
USG Core Values: Integrity, Excellence, Accountability, and Respect. See policy references in the original posting.
Equal Employment Opportunity: Gordon State College is an equal opportunity employer. See posted policy for details.
Background Check: Employment offer contingent upon a background investigation and credential verification; may include a credit check and pre-employment drug test where permitted by state law.
Benefits: Comprehensive benefits package including health insurance, dental, vision, FSA/HSA, life insurance, sick and vacation leave, parental leave, retirement, employee discounts, and tuition reimbursement.
This description retains the substantive content of the original posting while improving structure and readability.
#J-18808-Ljbffr
Executive Assistant to the President Location: Gordon State College Employment Type: Full-Time (non-exempt)
Job Summary This position provides confidential support to the President, oversight of ongoing projects central to the President's agenda, and ensures seamless coordination of the President's administrative endeavors as well as all elements of the day-to-day operations for the President's Office.
Responsibilities
Administrative Support :
Act as a liaison between the President and stakeholders including faculty, staff, students, alumni, civic and elected/appointed supporters, Superintendents, College/University Presidents, Chancellor's office, and other USG personnel.
Manage incoming calls with professionalism.
Coordinate appointments and maintain the President's calendar.
Provide administrative support to the President's Cabinet and Intercollegiate Athletic Council.
Handle travel arrangements and reimbursements for the President and direct reports.
Manage vacation requests, absence requests, and timecard approvals for hourly employees in the President's Office.
Collaborate with colleagues to streamline processes and improve communication.
Procure necessary supplies for daily operations.
Perform other related duties as needed.
Budget Management :
Manage all budgetary and financial planning of the Office of the President.
Manage the Aladdin President's discretionary account.
Manage the Foundation discretionary account.
Communication And Coordination :
Coordinate communications and special correspondence, including sending emails on behalf of the President, drafting letters of recommendation, processing President's List letters, managing promotion and tenure letters to faculty, handling Emeritus letters and certificates, managing invoices, and hiring forms.
Write and prepare a range of materials such as announcements, reports, talking points, meeting agendas and materials, analyses, and other written items.
Coordinate communications with internal and external stakeholders to increase and maintain visibility of the College's projects and programming.
Prepare speeches, presentations, and special correspondence.
Coordinate Advisory Boards (Business, Human Services, Fine & Performing Arts, Nursing, Education, Athletics).
Event Coordination :
Support events hosted by the President's Office, including scheduling, participant coordination, agendas and programs, audiovisual needs, and on-site support.
Participate in College committees and shared-governance activities.
Qualifications
Required :
Bachelor's degree.
Experience appropriate to the major duties of the position, typically through apprenticeship/internship or five years in a similar role.
Preferred :
Master's degree or equivalent from a regionally accredited college or university and progressive administrative/secretarial experience in support of an executive-level administrator preferred.
Knowledge, Skills, & Abilities :
High-level administrative support skills with initiative and independent decision-making.
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with social media platforms; ability to use office equipment and software.
Strong writing and organizational skills.
Ability to maintain strict confidentiality with personnel matters.
Delegation, collaboration, decision-making, and problem-solving abilities.
Interpersonal skills and the ability to work with diverse constituents.
Other Information
USG Core Values: Integrity, Excellence, Accountability, and Respect. See policy references in the original posting.
Equal Employment Opportunity: Gordon State College is an equal opportunity employer. See posted policy for details.
Background Check: Employment offer contingent upon a background investigation and credential verification; may include a credit check and pre-employment drug test where permitted by state law.
Benefits: Comprehensive benefits package including health insurance, dental, vision, FSA/HSA, life insurance, sick and vacation leave, parental leave, retirement, employee discounts, and tuition reimbursement.
This description retains the substantive content of the original posting while improving structure and readability.
#J-18808-Ljbffr