Archway Group
Position Overview
We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to our senior leadership team. This role requires exceptional multitasking abilities, strong communication skills, and a high degree of professionalism. The ideal candidate thrives in a fast-paced environment, anticipates needs, and ensures seamless coordination across executive schedules and priorities.
Key Responsibilities
Calendar & Meeting Management Coordinate complex calendars across five executives, including scheduling meetings, managing conflicts, and ensuring timely follow-ups. Organize internal and external meetings, including logistics, agendas, and materials. Prepare executives for meetings with briefing documents and background research. Communication & Correspondence Serve as a gatekeeper and liaison between executives and internal/external stakeholders. Draft, proofread, and manage email correspondence and other communications. Maintain confidentiality and handle sensitive information with discretion. Travel & Expense Coordination Arrange travel, including itineraries, accommodations, and transportation. Process expense reports and reimbursements accurately and promptly. Project & Task Support Assist with special projects, presentations, and reports as needed. Track action items and ensure timely completion of tasks across executives. Office & Team Support Coordinate with other administrative staff to ensure smooth operations. Support team events, off-sites, and leadership communications.
What We Offer
A dynamic and collaborative work environment. Opportunities to work closely with senior leadership and contribute to strategic initiatives. Competitive compensation and benefits.
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We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to our senior leadership team. This role requires exceptional multitasking abilities, strong communication skills, and a high degree of professionalism. The ideal candidate thrives in a fast-paced environment, anticipates needs, and ensures seamless coordination across executive schedules and priorities.
Key Responsibilities
Calendar & Meeting Management Coordinate complex calendars across five executives, including scheduling meetings, managing conflicts, and ensuring timely follow-ups. Organize internal and external meetings, including logistics, agendas, and materials. Prepare executives for meetings with briefing documents and background research. Communication & Correspondence Serve as a gatekeeper and liaison between executives and internal/external stakeholders. Draft, proofread, and manage email correspondence and other communications. Maintain confidentiality and handle sensitive information with discretion. Travel & Expense Coordination Arrange travel, including itineraries, accommodations, and transportation. Process expense reports and reimbursements accurately and promptly. Project & Task Support Assist with special projects, presentations, and reports as needed. Track action items and ensure timely completion of tasks across executives. Office & Team Support Coordinate with other administrative staff to ensure smooth operations. Support team events, off-sites, and leadership communications.
What We Offer
A dynamic and collaborative work environment. Opportunities to work closely with senior leadership and contribute to strategic initiatives. Competitive compensation and benefits.
#J-18808-Ljbffr