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Administrative Coordinator
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Inside Higher Ed 2 days ago Be among the first 25 applicants Position Title Administrative Coordinator Position Summary Serves as Administrative Coordinator to provide administrative support to the Board Operations Director. Reporting to the Board Operations Director, this position is responsible for assisting with the efficient and effective execution of all Board meetings and Board of Trustees functions, and other college committees as assigned. Maintains a high level of confidentiality regarding sensitive issues and documents and acts with discretion in all matters pertaining generally to the business of the College and specifically to the offices of the Board of Trustees and President. Essential Duties And Responsibilities
Oversees travel and other arrangements for the meetings of the Board of Trustees and other activities designated by the Board Operations Director; tracks and monitors the expenses and other items related to these functions. Facilitates effective and efficient meetings, including planning and preparation of agendas, meeting materials, and any associated events in advance of each meeting of the Board or involving Trustees. Maintains the records and documents associated with the meetings of the Board with minimal supervision. Attends assigned Committee and full Board meetings to record, write, and distribute minutes in a timely fashion. Supports committee liaisons as needed. Maintains records of other College meetings and committees. Collects, maintains, and analyzes statistical data and produces reports pertaining to the Office of the Board of Trustees; assists with dissemination, collection, and maintenance of records pertaining to awards and honors. Prepares correspondence, manages incoming and outgoing correspondence, and ensures prompt flow of materials as directed by the Board Operations Director. Oversees monitoring, tracking, and reconciliation of budgets assigned to the Office of the Board of Trustees; makes standard budgetary decisions and maintains financial records to ensure accurate purchasing, billing, and reporting; produces regular budget reports. Provides ongoing project management support, including executive administrative and clerical support for the Board Operations Director, including calendaring and travel arrangements. Assists with inventory of office supplies, prepares requisitions and check requests for supplies, equipment, and consultants. Provides high level administrative support for planning and executing all events hosted by the Office of the Board of Trustees, including the biannual retreat. Assists with materials for auditors and accreditation teams; maintains records on Board Resolutions and accreditation matters. Manages internal and external web presence of the Office of the Board of Trustees; liaises with the Webmaster and posts information to the College’s website and board portal. Serves as the primary point of contact for the Office of the Board of Trustees; triages incoming issues and assists constituents and staff in locating items; acts as a problem solver for constituencies. Assists with supervision of student workers. Required Qualifications
High school diploma and seven years of directly related work experience, preferably reporting to senior management, or an equivalent combination of education and experience. Experience working in a fast-paced environment; flexibility to work overtime; strong organizational skills; initiative and attention to detail; strong proofreading skills. Ability to interact with a diverse group of people, adapt to changing situations, exercise tact, discretion, and diplomacy; able to handle multiple tasks with minimal supervision. Excellent written and oral communication skills; ability to write business correspondence, procedures, memos, letters, and emails; ability to read, analyze, and interpret governance publications and documents related to Board activities. Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat; experience with Outlook, Banner, online web conference systems, and electronic board books (e.g., Diligent or BoardVantage) is highly desired. Ability to create flyers/brochures, databases, presentations, graphs, forms, and merge spreadsheets with formulas. Preferred Qualifications
Bachelor’s degree preferred. Prior administrative work in a higher education setting preferred. Preference for experience in legal or compliance related work environment. Certifications, Licenses, Restrictions
NONE Physical Demands
Regularly sit, use hands and fingers to operate computer and office equipment, talk, and hear. Frequently stand, walk, and reach with arms and hands. Occasionally climb, balance, stoop, crouch, taste and smell; lift up to 15 pounds. Specific vision abilities include the ability to adjust focus. Shift
Days Travel
0% Full Time/Part Time
Full-time Work Location/Schedule
This position is eligible for a hybrid work arrangement. FLSA
Non-Exempt Number Of Vacancies
1 Posting Number
SC0834P Posting Open Date
10/07/2025 Open Until Filled
No EEO Statement
Spelman College is an Equal Opportunity Employer. We are a smoke-free campus. Seniority level: Mid-Senior level | Employment type: Full-time | Job function: Administrative | Industries: Online Audio and Video Media
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Administrative Coordinator
role at
Inside Higher Ed 2 days ago Be among the first 25 applicants Position Title Administrative Coordinator Position Summary Serves as Administrative Coordinator to provide administrative support to the Board Operations Director. Reporting to the Board Operations Director, this position is responsible for assisting with the efficient and effective execution of all Board meetings and Board of Trustees functions, and other college committees as assigned. Maintains a high level of confidentiality regarding sensitive issues and documents and acts with discretion in all matters pertaining generally to the business of the College and specifically to the offices of the Board of Trustees and President. Essential Duties And Responsibilities
Oversees travel and other arrangements for the meetings of the Board of Trustees and other activities designated by the Board Operations Director; tracks and monitors the expenses and other items related to these functions. Facilitates effective and efficient meetings, including planning and preparation of agendas, meeting materials, and any associated events in advance of each meeting of the Board or involving Trustees. Maintains the records and documents associated with the meetings of the Board with minimal supervision. Attends assigned Committee and full Board meetings to record, write, and distribute minutes in a timely fashion. Supports committee liaisons as needed. Maintains records of other College meetings and committees. Collects, maintains, and analyzes statistical data and produces reports pertaining to the Office of the Board of Trustees; assists with dissemination, collection, and maintenance of records pertaining to awards and honors. Prepares correspondence, manages incoming and outgoing correspondence, and ensures prompt flow of materials as directed by the Board Operations Director. Oversees monitoring, tracking, and reconciliation of budgets assigned to the Office of the Board of Trustees; makes standard budgetary decisions and maintains financial records to ensure accurate purchasing, billing, and reporting; produces regular budget reports. Provides ongoing project management support, including executive administrative and clerical support for the Board Operations Director, including calendaring and travel arrangements. Assists with inventory of office supplies, prepares requisitions and check requests for supplies, equipment, and consultants. Provides high level administrative support for planning and executing all events hosted by the Office of the Board of Trustees, including the biannual retreat. Assists with materials for auditors and accreditation teams; maintains records on Board Resolutions and accreditation matters. Manages internal and external web presence of the Office of the Board of Trustees; liaises with the Webmaster and posts information to the College’s website and board portal. Serves as the primary point of contact for the Office of the Board of Trustees; triages incoming issues and assists constituents and staff in locating items; acts as a problem solver for constituencies. Assists with supervision of student workers. Required Qualifications
High school diploma and seven years of directly related work experience, preferably reporting to senior management, or an equivalent combination of education and experience. Experience working in a fast-paced environment; flexibility to work overtime; strong organizational skills; initiative and attention to detail; strong proofreading skills. Ability to interact with a diverse group of people, adapt to changing situations, exercise tact, discretion, and diplomacy; able to handle multiple tasks with minimal supervision. Excellent written and oral communication skills; ability to write business correspondence, procedures, memos, letters, and emails; ability to read, analyze, and interpret governance publications and documents related to Board activities. Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat; experience with Outlook, Banner, online web conference systems, and electronic board books (e.g., Diligent or BoardVantage) is highly desired. Ability to create flyers/brochures, databases, presentations, graphs, forms, and merge spreadsheets with formulas. Preferred Qualifications
Bachelor’s degree preferred. Prior administrative work in a higher education setting preferred. Preference for experience in legal or compliance related work environment. Certifications, Licenses, Restrictions
NONE Physical Demands
Regularly sit, use hands and fingers to operate computer and office equipment, talk, and hear. Frequently stand, walk, and reach with arms and hands. Occasionally climb, balance, stoop, crouch, taste and smell; lift up to 15 pounds. Specific vision abilities include the ability to adjust focus. Shift
Days Travel
0% Full Time/Part Time
Full-time Work Location/Schedule
This position is eligible for a hybrid work arrangement. FLSA
Non-Exempt Number Of Vacancies
1 Posting Number
SC0834P Posting Open Date
10/07/2025 Open Until Filled
No EEO Statement
Spelman College is an Equal Opportunity Employer. We are a smoke-free campus. Seniority level: Mid-Senior level | Employment type: Full-time | Job function: Administrative | Industries: Online Audio and Video Media
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