Austin Regional Clinic: ARC
Overview
Join to apply for the
Payroll Specialist
role at
Austin Regional Clinic: ARC About ARC: Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years. We are one of central Texas’ largest professional medical groups with 35+ locations and continue to grow. We offer benefits to eligible team members including Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit https://www.austinregionalclinic.com/careers/
Purpose Performs duties necessary for the calculation and payment of accurate wages and salaries using payroll and timekeeping software. Responsible for data entry/verification within payroll and/or timekeeper systems. Generates/reconciles payroll reports and distributes pay checks. Reviews timekeeping entries by supervisors and/or employees, processes historical adjustment entries, and communicates with supervisors and employees to resolve issues as necessary. Reconciles output from timekeeping software to payroll software and then from payroll software to final output. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.
Essential Functions
Completes payroll processing (start to finish) including verification of HR data input from Personnel Action Forms, deduction authorizations, mid-cycle salary changes, data entry for W-4 Forms, Direct Deposit Authorization forms, supplemental earnings (e.g., Heart of CMS award, bonus, vacation donation, accrual cash-in/payout, extra session), and paycheck distribution.
Prepares and imports pay data files into the payroll system.
Resets employee and/or supervisor timekeeping system passwords.
Generates and reconciles payroll reports each pay cycle and submits online to appropriate agencies via the correct website.
Runs payroll reports for reconciliation purposes.
Assists with creation/updates to payroll procedures.
Maintains files in an organized manner and labels/files in appropriate folders.
Creates wire data for Financial Analyst for payroll accounts to ensure funds are available for processing.
Works with Finance team to ensure data is booked correctly from the payroll system.
Answers incoming phone calls and emails regarding payroll questions.
Assists employees with timekeeper time-stamp issues.
Assists with completion of timekeeping system audits and reports findings to Payroll Manager.
Adheres to all company policies, including OSHA, HIPAA, compliance and Code of Conduct; maintains regular and dependable attendance.
Follows the core competencies set forth by the Company, available for review on CMSweb.
Other Duties and Responsibilities
Assists payroll manager with financial audit requests.
Performs other duties as assigned.
Qualifications Education and Experience Required:
High school diploma or equivalent. Three (3) or more years of experience processing payroll from start to finish. Three (3) or more years of Excel, Word, Access and prior timekeeping system experience (e.g., auditing timecard entries/totals) and BI reporting. Specific experience related to pro-rate salary calculations, supplemental earnings, payroll distribution and job costing entries.
Preferred:
Experience with ADP Workforce, Ultimate Software, and Kronos software.
Knowledge, Skills and Abilities
MS Office applications skills.
Knowledge of or ability to learn payroll rules and regulations.
Strong organizational skills with ability to create/update written procedures.
Strong attention to detail.
Ability to handle multiple projects simultaneously.
Excellent customer service skills and interpersonal & problem solving abilities.
Ability to work in a team environment and engage others to meet shared goals.
Excellent computer and keyboarding skills, including familiarity with Windows.
Excellent verbal and written communication skills.
Ability to manage competing priorities and perform duties professionally at all times.
Ability to understand, recall, and communicate factual information; ability to apply written and/or oral instructions.
Ability to organize thoughts and ideas into understandable terminology and to analyze financial records.
Ability to work well in a team and perform accurate data entry under tight deadlines in a fast-paced environment.
Ability to alphabetize documents and perform bending/reaching to file documents.
Work Schedule Monday through Friday.
Equal Opportunity Employer This employer is an equal opportunity employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
Join to apply for the
Payroll Specialist
role at
Austin Regional Clinic: ARC About ARC: Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years. We are one of central Texas’ largest professional medical groups with 35+ locations and continue to grow. We offer benefits to eligible team members including Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit https://www.austinregionalclinic.com/careers/
Purpose Performs duties necessary for the calculation and payment of accurate wages and salaries using payroll and timekeeping software. Responsible for data entry/verification within payroll and/or timekeeper systems. Generates/reconciles payroll reports and distributes pay checks. Reviews timekeeping entries by supervisors and/or employees, processes historical adjustment entries, and communicates with supervisors and employees to resolve issues as necessary. Reconciles output from timekeeping software to payroll software and then from payroll software to final output. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.
Essential Functions
Completes payroll processing (start to finish) including verification of HR data input from Personnel Action Forms, deduction authorizations, mid-cycle salary changes, data entry for W-4 Forms, Direct Deposit Authorization forms, supplemental earnings (e.g., Heart of CMS award, bonus, vacation donation, accrual cash-in/payout, extra session), and paycheck distribution.
Prepares and imports pay data files into the payroll system.
Resets employee and/or supervisor timekeeping system passwords.
Generates and reconciles payroll reports each pay cycle and submits online to appropriate agencies via the correct website.
Runs payroll reports for reconciliation purposes.
Assists with creation/updates to payroll procedures.
Maintains files in an organized manner and labels/files in appropriate folders.
Creates wire data for Financial Analyst for payroll accounts to ensure funds are available for processing.
Works with Finance team to ensure data is booked correctly from the payroll system.
Answers incoming phone calls and emails regarding payroll questions.
Assists employees with timekeeper time-stamp issues.
Assists with completion of timekeeping system audits and reports findings to Payroll Manager.
Adheres to all company policies, including OSHA, HIPAA, compliance and Code of Conduct; maintains regular and dependable attendance.
Follows the core competencies set forth by the Company, available for review on CMSweb.
Other Duties and Responsibilities
Assists payroll manager with financial audit requests.
Performs other duties as assigned.
Qualifications Education and Experience Required:
High school diploma or equivalent. Three (3) or more years of experience processing payroll from start to finish. Three (3) or more years of Excel, Word, Access and prior timekeeping system experience (e.g., auditing timecard entries/totals) and BI reporting. Specific experience related to pro-rate salary calculations, supplemental earnings, payroll distribution and job costing entries.
Preferred:
Experience with ADP Workforce, Ultimate Software, and Kronos software.
Knowledge, Skills and Abilities
MS Office applications skills.
Knowledge of or ability to learn payroll rules and regulations.
Strong organizational skills with ability to create/update written procedures.
Strong attention to detail.
Ability to handle multiple projects simultaneously.
Excellent customer service skills and interpersonal & problem solving abilities.
Ability to work in a team environment and engage others to meet shared goals.
Excellent computer and keyboarding skills, including familiarity with Windows.
Excellent verbal and written communication skills.
Ability to manage competing priorities and perform duties professionally at all times.
Ability to understand, recall, and communicate factual information; ability to apply written and/or oral instructions.
Ability to organize thoughts and ideas into understandable terminology and to analyze financial records.
Ability to work well in a team and perform accurate data entry under tight deadlines in a fast-paced environment.
Ability to alphabetize documents and perform bending/reaching to file documents.
Work Schedule Monday through Friday.
Equal Opportunity Employer This employer is an equal opportunity employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr