Frederick County Government, Maryland
Administrative Specialist II
Frederick County Government, Maryland, Frederick, Maryland, United States, 21701
The Frederick County Division of Parks & Recreation is committed to the highest level of care of our natural and historic resources while making the park facilities and recreational programs available to all. We believe that the benefits of parks & recreation are vital to each and every individual, family, and community in Frederick County.
The Recreation Department seeks to enhance the quality of life of county residents by providing innovative activities and programs that meet the recreational needs of Frederick County communities. We encourage participation in a variety of recreational opportunities that foster enjoyment and lifelong learning.
Position details Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday - Friday; 8:00 a.m. - 4:30 p.m.; full-benefits
This position provides administrative, secretarial, and data management support for the Division of Parks and Recreation. Supervision is received from the Administrative Support Supervisor.
Note: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate.
Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.
Total compensation package
11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays
Day 1 coverage of comprehensive Medical Insurance Plan options including generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
Employee Health Center with no or low-cost primary and urgent care
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan
Vesting after 5 years of service
Additional service credit for eligible previous public service, military service, etc.
Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
Generous Tuition Reimbursement Program
Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan
Responsibilities
Act as a member of the primary reception team for the Division of Parks and Recreation; provide customer assistance, information and/or referral for telephone calls, visitors, and e-communication
Serve as reservationist and take reservations and permits for use of park facilities
Serve as program registrar to schedule and coordinate registrations for recreation camps, classes, tours, and/or trips
Collect reservation/permit fees; balance daily receipts; prepare bank deposits and deliver them to the bank
Perform various clerical duties necessary to operate (photocopy, file, prepare mailing labels, sort mail, etc.)
Compile and prepare data, reports, and research as requested
Compose and/or prepare professional correspondence, staff reports, and other written work for personal signature or other department staff's approval and signature
Prepare, verify, process and follow-up on requisitions, purchase orders, check requests, expense reports, invoices and other fiscal actions in the INFOR financial system, track budget account activity
Drive County vehicles to attend trainings, meetings, and other Division events
Prepare presentations and documents for meetings, as needed
Perform other related duties as required
Qualifications
High school graduation or the equivalency
Minimum 3 years of administrative support work experience to include secretarial responsibilities
Intermediate skills using Microsoft 365
Possession of a valid automobile operator's license
Knowledge, Skills, and Abilities
Ability to maintain County Authorized Driver privileges
Strong clerical and record-keeping skills, including the ability to accurately perform basic math and financial functions; ability to accurately compile and prepare statistical data and reports; and ability to effectively maintain computerized and manual records and files
Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision
Ability to develop and maintain effective working relationships with co-workers, organizations, and the public, with the ability to maintain a pleasant, professional demeanor in a wide variety of communications
Strong and effective spoken and written (English) communication skills
Preference may be given for
Work experience performing cash handling duties
Working directly with the public
Bilingual in Spanish
Experience working in federal, state, or local government agencies
Experience using registration software, financial or database programs
Advanced skills using Microsoft 365
Physical requirements / Working conditions
While in this position, employee is required to constantly sit, walk and perform repetitive motions; occasionally stoop, kneel, lift up to 20 pounds, push up to 40 pounds, reach, and drive
Constantly work indoors
Ability to provide own transportation when needed
Occasional evening and weekend work hours to accommodate special events
Kind of examination (may include)
A pre-employment skills testing
One or more interviews
A pre-employment background investigation through a public records search
Note Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Administrative and Support Services
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The Recreation Department seeks to enhance the quality of life of county residents by providing innovative activities and programs that meet the recreational needs of Frederick County communities. We encourage participation in a variety of recreational opportunities that foster enjoyment and lifelong learning.
Position details Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday - Friday; 8:00 a.m. - 4:30 p.m.; full-benefits
This position provides administrative, secretarial, and data management support for the Division of Parks and Recreation. Supervision is received from the Administrative Support Supervisor.
Note: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate.
Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.
Total compensation package
11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays
Day 1 coverage of comprehensive Medical Insurance Plan options including generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
Employee Health Center with no or low-cost primary and urgent care
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan
Vesting after 5 years of service
Additional service credit for eligible previous public service, military service, etc.
Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
Generous Tuition Reimbursement Program
Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan
Responsibilities
Act as a member of the primary reception team for the Division of Parks and Recreation; provide customer assistance, information and/or referral for telephone calls, visitors, and e-communication
Serve as reservationist and take reservations and permits for use of park facilities
Serve as program registrar to schedule and coordinate registrations for recreation camps, classes, tours, and/or trips
Collect reservation/permit fees; balance daily receipts; prepare bank deposits and deliver them to the bank
Perform various clerical duties necessary to operate (photocopy, file, prepare mailing labels, sort mail, etc.)
Compile and prepare data, reports, and research as requested
Compose and/or prepare professional correspondence, staff reports, and other written work for personal signature or other department staff's approval and signature
Prepare, verify, process and follow-up on requisitions, purchase orders, check requests, expense reports, invoices and other fiscal actions in the INFOR financial system, track budget account activity
Drive County vehicles to attend trainings, meetings, and other Division events
Prepare presentations and documents for meetings, as needed
Perform other related duties as required
Qualifications
High school graduation or the equivalency
Minimum 3 years of administrative support work experience to include secretarial responsibilities
Intermediate skills using Microsoft 365
Possession of a valid automobile operator's license
Knowledge, Skills, and Abilities
Ability to maintain County Authorized Driver privileges
Strong clerical and record-keeping skills, including the ability to accurately perform basic math and financial functions; ability to accurately compile and prepare statistical data and reports; and ability to effectively maintain computerized and manual records and files
Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision
Ability to develop and maintain effective working relationships with co-workers, organizations, and the public, with the ability to maintain a pleasant, professional demeanor in a wide variety of communications
Strong and effective spoken and written (English) communication skills
Preference may be given for
Work experience performing cash handling duties
Working directly with the public
Bilingual in Spanish
Experience working in federal, state, or local government agencies
Experience using registration software, financial or database programs
Advanced skills using Microsoft 365
Physical requirements / Working conditions
While in this position, employee is required to constantly sit, walk and perform repetitive motions; occasionally stoop, kneel, lift up to 20 pounds, push up to 40 pounds, reach, and drive
Constantly work indoors
Ability to provide own transportation when needed
Occasional evening and weekend work hours to accommodate special events
Kind of examination (may include)
A pre-employment skills testing
One or more interviews
A pre-employment background investigation through a public records search
Note Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Administrative and Support Services
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