Vaco Recruiter Services
Admin/Accounting Specialist
Vaco Recruiter Services, Salt Lake City, Utah, United States, 84193
Overview
Vaco is hiring for an Administrative Assistant opportunity in Salt Lake City, UT. Onsite. Salary: 22-25.00/hr Position Summary
The Administrative Assistant will provide comprehensive support to the company’s operations, accounting, and sales departments. This role will handle a variety of administrative duties, including answering and directing calls, greeting visitors, managing mail and packages, assisting with travel and meeting arrangements, maintaining product sample inventory, and performing other clerical functions as needed. The ideal candidate will be detail-oriented, organized, and able to communicate effectively with customers, vendors, and internal teams. Key Responsibilities
Receptionist & Accounting Support
Collect, sort, and distribute incoming mail and package deliveries. Prepare and process outgoing FedEx shipment labels. Greet visitors, determine their purpose, and direct or escort them to appropriate departments or personnel. Operate a multi-line phone system to answer, screen, and forward calls; provide general information and take messages as needed. Pull credit reports for new customers and assist with customer account setup. Perform administrative tasks such as proofreading, transcribing handwritten notes, and operating calculators. Provide information about company departments, employees, and services. Order and maintain office and breakroom supplies. Coordinate and place lunch orders for meetings and company functions. Email account statements to customers and follow up with those behind on payments. Operations & Sales Support
Manage all product samples, including receiving, tracking, organizing, and shipping to customers. Maintain accurate inventory of product samples and coordinate recycling or disposal with the warehouse team. Assist with trade show preparation, including managing deadlines and coordinating materials. Support Regional Sales Managers by delivering product samples to local vendors or customers when needed. Position Qualifications
Competency Statements
Accountability:
Takes responsibility for actions and performance. Accuracy:
Completes work with precision and attention to detail. Communication:
Demonstrates clear and effective verbal and written communication. Detail-Oriented:
Pays close attention to all aspects of tasks and responsibilities. Enthusiasm:
Brings energy and positivity to daily work. Integrity:
Maintains honesty and professionalism at all times. Initiative:
Proactively identifies and addresses needs or problems. Interpersonal Skills:
Works well with diverse personalities and teams. Judgment:
Makes sound, informed decisions using available information. Motivation:
Strives to achieve goals and encourage others to perform well. Organization:
Effectively manages multiple priorities and maintains order. Problem-Solving:
Approaches challenges with creativity and logic. Quality:
Consistently produces high-quality, accurate work. Reliability:
Dependable and trustworthy in completing tasks. Responsibility:
Accountable for results and conduct. Time Management:
Manages workload efficiently to meet deadlines. Working Under Pressure:
Maintains performance and composure in stressful situations. Skills & Abilities
Education / Training: High school diploma or equivalent required; associate’s degree preferred. Minimum of
1 year of experience
in a receptionist or office support role. Experience handling a
multi-line phone system . Strong
customer service
orientation with excellent interpersonal skills. Proficiency in
Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) . Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
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Vaco is hiring for an Administrative Assistant opportunity in Salt Lake City, UT. Onsite. Salary: 22-25.00/hr Position Summary
The Administrative Assistant will provide comprehensive support to the company’s operations, accounting, and sales departments. This role will handle a variety of administrative duties, including answering and directing calls, greeting visitors, managing mail and packages, assisting with travel and meeting arrangements, maintaining product sample inventory, and performing other clerical functions as needed. The ideal candidate will be detail-oriented, organized, and able to communicate effectively with customers, vendors, and internal teams. Key Responsibilities
Receptionist & Accounting Support
Collect, sort, and distribute incoming mail and package deliveries. Prepare and process outgoing FedEx shipment labels. Greet visitors, determine their purpose, and direct or escort them to appropriate departments or personnel. Operate a multi-line phone system to answer, screen, and forward calls; provide general information and take messages as needed. Pull credit reports for new customers and assist with customer account setup. Perform administrative tasks such as proofreading, transcribing handwritten notes, and operating calculators. Provide information about company departments, employees, and services. Order and maintain office and breakroom supplies. Coordinate and place lunch orders for meetings and company functions. Email account statements to customers and follow up with those behind on payments. Operations & Sales Support
Manage all product samples, including receiving, tracking, organizing, and shipping to customers. Maintain accurate inventory of product samples and coordinate recycling or disposal with the warehouse team. Assist with trade show preparation, including managing deadlines and coordinating materials. Support Regional Sales Managers by delivering product samples to local vendors or customers when needed. Position Qualifications
Competency Statements
Accountability:
Takes responsibility for actions and performance. Accuracy:
Completes work with precision and attention to detail. Communication:
Demonstrates clear and effective verbal and written communication. Detail-Oriented:
Pays close attention to all aspects of tasks and responsibilities. Enthusiasm:
Brings energy and positivity to daily work. Integrity:
Maintains honesty and professionalism at all times. Initiative:
Proactively identifies and addresses needs or problems. Interpersonal Skills:
Works well with diverse personalities and teams. Judgment:
Makes sound, informed decisions using available information. Motivation:
Strives to achieve goals and encourage others to perform well. Organization:
Effectively manages multiple priorities and maintains order. Problem-Solving:
Approaches challenges with creativity and logic. Quality:
Consistently produces high-quality, accurate work. Reliability:
Dependable and trustworthy in completing tasks. Responsibility:
Accountable for results and conduct. Time Management:
Manages workload efficiently to meet deadlines. Working Under Pressure:
Maintains performance and composure in stressful situations. Skills & Abilities
Education / Training: High school diploma or equivalent required; associate’s degree preferred. Minimum of
1 year of experience
in a receptionist or office support role. Experience handling a
multi-line phone system . Strong
customer service
orientation with excellent interpersonal skills. Proficiency in
Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) . Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
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