UC San Diego
Housing Allocations Assistant - HYBRID - 137031
UC San Diego, San Diego, California, United States, 92189
La Jolla
9500 Gilman Drive, San Diego, CA 92093, United States
Overview Housing Allocations Assistant - HYBRID
Filing Deadline: Fri 10/24/2025
Apply Now
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
Special selections and layoff notices may apply. See original posting for details.
Position Overview Under the supervision of the Housing Allocations General Manager, the Housing Allocations Assistant supports the day-to-day operations of the Graduate and Family (GFH) housing Allocations Office. The Assistant uses the GFH waitlist and Weekly Progress Reports to make housing offers for students, faculty and staff, based on housing availability and eligibility criteria.
The Housing Allocations Assistant ensures low turnaround times and high occupancy rates and makes housing offers that reflect these business practices. Responsibilities include offering apartments, maintaining accurate records and necessary changes, enforcing student eligibility, tracking resident accounts, and taking appropriate action as necessary. May drive a university vehicle (or electric cart). Requires attention to detail in completing forms and projects. Proficient use of Outlook, Word, Access, Publisher, Excel, and housing management software. Provides guidance on University policies, procedures, and office forms. May assist with other administrative duties.
Responsibilities
May be required to work occasional overtime including some weekends.
May be required to work alternate work hours and shifts, including weekends.
Work is hybrid: four days on-site and one day remote (Tuesday only) at the Graduate and Family Housing Community on the East Campus.
Qualifications
Proficient in data entry, word processing, and keyboarding.
Ability to interact and communicate with a diverse customer base in person, electronically, and by telephone with tact and diplomacy.
Ability to process a large volume of documents accurately and timely.
Experience working in a busy, service-oriented office with fluctuating priorities; ability to meet deadlines.
Ability to build and maintain customer and partner relations professionally.
Tact, mature judgment, confidentiality, diplomacy and flexibility to promote a positive environment.
Proficiency with standard office equipment and software including computers, printers, fax, copier, telephone, and email; familiarity with databases and spreadsheets.
Attention to detail, punctuality, and reliable attendance.
Ability to work independently and to analyze data; strong organizational and problem-solving skills.
Excellent general office and administrative skills with thorough forms completion and follow-up.
Ability to proofread for grammar, punctuation, and spelling.
Special Conditions
Job offer is contingent upon satisfactory clearance based on Background Check results.
CANRA Mandated Reporter: This position is a Mandated Reporter under the California Child Abuse and Neglect Reporting Act.
Pay Transparency Annual Full Pay Range: $33,900 - $75,335 (will be prorated if appointment percentage
Hourly Equivalent: $16.24 - $36.08
Factors in determining compensation include experience, skills, knowledge, abilities, education, licensure, and certifications. This range may be broader due to internal equity and bargaining agreements where applicable.
Apply Now
Compliance & Diversity If employed by the University of California, you will be required to comply with our Vaccination Program policy. UC San Diego is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status.
UC San Diego supports a diverse and inclusive environment. For more information, please visit UC San Diego Principles of Community. UC San Diego is a smoke- and tobacco-free environment.
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Overview Housing Allocations Assistant - HYBRID
Filing Deadline: Fri 10/24/2025
Apply Now
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
Special selections and layoff notices may apply. See original posting for details.
Position Overview Under the supervision of the Housing Allocations General Manager, the Housing Allocations Assistant supports the day-to-day operations of the Graduate and Family (GFH) housing Allocations Office. The Assistant uses the GFH waitlist and Weekly Progress Reports to make housing offers for students, faculty and staff, based on housing availability and eligibility criteria.
The Housing Allocations Assistant ensures low turnaround times and high occupancy rates and makes housing offers that reflect these business practices. Responsibilities include offering apartments, maintaining accurate records and necessary changes, enforcing student eligibility, tracking resident accounts, and taking appropriate action as necessary. May drive a university vehicle (or electric cart). Requires attention to detail in completing forms and projects. Proficient use of Outlook, Word, Access, Publisher, Excel, and housing management software. Provides guidance on University policies, procedures, and office forms. May assist with other administrative duties.
Responsibilities
May be required to work occasional overtime including some weekends.
May be required to work alternate work hours and shifts, including weekends.
Work is hybrid: four days on-site and one day remote (Tuesday only) at the Graduate and Family Housing Community on the East Campus.
Qualifications
Proficient in data entry, word processing, and keyboarding.
Ability to interact and communicate with a diverse customer base in person, electronically, and by telephone with tact and diplomacy.
Ability to process a large volume of documents accurately and timely.
Experience working in a busy, service-oriented office with fluctuating priorities; ability to meet deadlines.
Ability to build and maintain customer and partner relations professionally.
Tact, mature judgment, confidentiality, diplomacy and flexibility to promote a positive environment.
Proficiency with standard office equipment and software including computers, printers, fax, copier, telephone, and email; familiarity with databases and spreadsheets.
Attention to detail, punctuality, and reliable attendance.
Ability to work independently and to analyze data; strong organizational and problem-solving skills.
Excellent general office and administrative skills with thorough forms completion and follow-up.
Ability to proofread for grammar, punctuation, and spelling.
Special Conditions
Job offer is contingent upon satisfactory clearance based on Background Check results.
CANRA Mandated Reporter: This position is a Mandated Reporter under the California Child Abuse and Neglect Reporting Act.
Pay Transparency Annual Full Pay Range: $33,900 - $75,335 (will be prorated if appointment percentage
Hourly Equivalent: $16.24 - $36.08
Factors in determining compensation include experience, skills, knowledge, abilities, education, licensure, and certifications. This range may be broader due to internal equity and bargaining agreements where applicable.
Apply Now
Compliance & Diversity If employed by the University of California, you will be required to comply with our Vaccination Program policy. UC San Diego is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status.
UC San Diego supports a diverse and inclusive environment. For more information, please visit UC San Diego Principles of Community. UC San Diego is a smoke- and tobacco-free environment.
#J-18808-Ljbffr