Atlas Search is hiring: Executive Assistant in Menlo Park

Direct message the job poster from Atlas Search

A well-established investment firm is seeking an experienced, proactive, and highly organized Executive Assistant to provide comprehensive support to the Chief Executive Officer (CEO). The ideal candidate will be polished, detail-oriented, and thrive in a fast-paced, dynamic environment. This position is initially a 3–6 month contract with the potential to convert to a permanent role based on performance.

Responsibilities

• Provide direct, confidential administrative support to the CEO, including calendar management, meeting coordination, correspondence, and expense processing.
• Act as the main point of contact between the CEO and internal/external stakeholders.
• Coordinate complex travel arrangements, including itineraries, logistics, and expense reports.
• Plan and execute executive meetings, leadership offsites, board meetings, and company-wide events, managing all logistics from start to finish.
• Support personal tasks and ad hoc projects for the CEO as needed.
• Collaborate closely with internal teams to ensure smooth communication and workflow.
• Take on additional projects and responsibilities as assigned.

Requirements

• 8+ years of experience supporting C-level executives, preferably within finance or a high-growth environment.
• Ability to manage both strategic priorities and detailed execution simultaneously.
• Proven success organizing and executing meetings and events of varying scale.
• Exceptional organizational, time-management, and problem-solving skills with strong attention to detail.
• Flexibility to adjust to changing priorities and accommodate East and West Coast schedules.
• Excellent written and verbal communication skills, with a polished and professional demeanor.
• Demonstrated discretion and ability to handle sensitive information with confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).