Executive Assistant Job at Dali & Associates Recruiting in Menlo Park

Dali & Associates Recruiting provided pay range. This range is provided by Dali & Associates Recruiting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $130,000.00/yr

Direct message the job poster from Dali & Associates Recruiting

Executive Assistant Staffing Specialist/Unicorn Finder/Recruiter for 25+ years/Previous EA

The Executive Assistant will support a Managing Partner. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving skills. This role primarily provides executive support to one Managing Director and other team members as needed. Daily responsibilities include calendar management across multiple time zones on a global basis, coordinating meetings, travel including heavy international travel, logistics, and expense reports. We are looking for someone with solid experience working with executive global teams in fast-paced environments and the ability to handle sensitive information with excellent judgment, diplomacy, and discretion.

What you will be doing

• Manage complex calendars across multiple time zones on a global basis with utmost attention to detail, timeliness, and ensure the schedule aligns with priorities and commitments. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.
• Handle all meeting logistics and occasionally plan events.
• Coordinate travel arrangements (domestic and international).
• Proactively manage communication and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf.
• Assist with PowerPoints and other fund-raising projects.
• Maintenance and update the executive’s meeting list, documents, and other database as needed.
• Prepare and submit expense reports in an accurate and timely manner.
• Handle highly confidential information and documents with discretion and confidentiality.
• Take on other business projects as requested.
• Assist office operation as needed.
• 3+ years of experience supporting senior executives, preferably in venture capital or private equity.
• Experience supporting executives on a global basis across multiple time zones.
• A strong team player, who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization.
• Proactive, positive and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative - someone who can take full ownership of a project and run with it to successful completion.
• Resilient, with ability to manage multiple projects and deliver quality work to deadlines.
• Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information.
• Exceptional attention to detail.
• Strong calendar management and prioritization skills.
• Advanced proficiency with Microsoft Office.

Competitive salary based on experience, fully paid healthcare benefits and discretionary bonus

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Venture Capital and Private Equity Principals

Referrals increase your chances of interviewing at Dali & Associates Recruiting by 2x

Inferred from the description for this job

• Medical insurance
• Vision insurance
• 401(k)

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