Clarity Recruiting
Our client, a prestigious firm in Midtown Manhattan, is seeking a seasoned Executive Assistant to provide high-level administrative and strategic support to the CEO. This is an exceptional opportunity for a polished, proactive professional who thrives in a fast-paced, high-expectation environment.
Responsibilities
Serve as the primary gatekeeper and liaison between executives, clients, and internal stakeholders, exercising the utmost discretion and professionalism.
Manage complex and dynamic calendars, including scheduling high-level meetings, conferences, and client engagements.
Coordinate intricate domestic and international travel arrangements, itineraries, and logistics.
Prepare and process expense reports accurately and efficiently in accordance with firm policies.
Oversee special projects and firm-wide initiatives, ensuring timely execution and follow-up.
Manage and mentor administrative support staff, fostering a culture of collaboration, accountability, and excellence.
Draft, review, and edit correspondence, memoranda, and presentations for executive review.
Anticipate the needs of senior leadership and proactively address operational and logistical challenges.
Maintain confidentiality of sensitive information and handle all matters with a high degree of discretion and integrity.
Qualifications
Bachelor’s degree preferred; equivalent experience will be considered.
10–15 years of experience providing C-Suite executive support, ideally in a law firm or professional services environment.
Exceptional communication, organization, and multi-tasking abilities.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Proven ability to maintain confidentiality, exercise sound judgment, and remain composed under pressure.
Highly professional, polished demeanor with a strong client-service mindset.
A proactive, adaptable, and resourceful team player who takes ownership and drives results.
Work Environment: Hybrid, 3 days in office
Salary Range: 130-160K depending on experience
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Responsibilities
Serve as the primary gatekeeper and liaison between executives, clients, and internal stakeholders, exercising the utmost discretion and professionalism.
Manage complex and dynamic calendars, including scheduling high-level meetings, conferences, and client engagements.
Coordinate intricate domestic and international travel arrangements, itineraries, and logistics.
Prepare and process expense reports accurately and efficiently in accordance with firm policies.
Oversee special projects and firm-wide initiatives, ensuring timely execution and follow-up.
Manage and mentor administrative support staff, fostering a culture of collaboration, accountability, and excellence.
Draft, review, and edit correspondence, memoranda, and presentations for executive review.
Anticipate the needs of senior leadership and proactively address operational and logistical challenges.
Maintain confidentiality of sensitive information and handle all matters with a high degree of discretion and integrity.
Qualifications
Bachelor’s degree preferred; equivalent experience will be considered.
10–15 years of experience providing C-Suite executive support, ideally in a law firm or professional services environment.
Exceptional communication, organization, and multi-tasking abilities.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Proven ability to maintain confidentiality, exercise sound judgment, and remain composed under pressure.
Highly professional, polished demeanor with a strong client-service mindset.
A proactive, adaptable, and resourceful team player who takes ownership and drives results.
Work Environment: Hybrid, 3 days in office
Salary Range: 130-160K depending on experience
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