Job Description
Professional Services Receptionist
Our client, a leading law firm, with an office in downtown hiring is seeking a 5 plus years experienced Receptionist/Office Assistant to help support their office and provide exceptional customer service to clients, guests, and employees. This role is vital to maintaining seamless office operations and fostering strong relationships with attorneys, business professionals, and clients.
Key Responsibilities:
Answer and direct telephone calls, check voicemails, and assist with client inquiries.
Welcome visitors, log their information, and coordinate building access.
Schedule and maintain conference room reservations and meeting logistics, including food and AV support.
Assist with local arrangements such as restaurant reservations and transportation needs.
Maintain a secure and organized reception area and office environment.
Collaborate with facility management for maintenance requests and building issues.
Perform administrative tasks and other duties as assigned.
What You’ll Bring:
Outstanding communication and organizational skills.
Proficiency with office technology (e.g., Zoom, scheduling software).
Ability to manage multiple tasks in a professional environment.
Commitment to providing excellent customer service.
The firm offers an excellent pay and benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
• Minimum of 3 years of experience in a receptionist or office assistant role.• Strong verbal and written communication skills with the ability to interact professionally with clients and staff.
• Proficiency in office technology, including scheduling tools and virtual meeting platforms like Zoom.
• Ability to manage multiple responsibilities efficiently in a fast-paced work environment.
• Exceptional organizational skills and attention to detail.
• Dedication to delivering excellent customer service.
• Experience answering multi-line phone systems and handling inbound calls effectively.