Solomon Page is hiring: Executive Assistant in New York

Overview

Well-Known American Apparel Company in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the Executive Vice President, General Counsel & Secretary. This role is privy to sensitive information and confidential aspects of the business and serves as a liaison of confidential and routine communication between the EVP, General Counsel & Secretary and internal and external audiences, including outside counsel, opposing counsel, and the Board of Directors.

Candidates must have a minimum of 5-7+ years of applicable high-level administrative experience, ideally supporting a C-level executive, and a Bachelor's degree is required. The ideal candidate will be polished and professional, extremely organized, detail-oriented, proactive, confidential/discreet, and possess excellent interpersonal and communication skills (both verbal and written).

This is a fantastic opportunity to work in the creative field for a C-level executive at a company that prides itself on valued people and an inclusive, diverse, and collaborative environment.

Salary depends on experience (base 120-140k), plus discretionary bonus eligibility.

Comprehensive benefits (medical/dental/vision/life/disability/etc.), 401k, wellbeing support/gym reimbursement, care.com services, tuition reimbursement, associate discount, and more.

Hours are 9:00am–6:00pm, with flexibility as needed. Hybrid work schedule (4 days in office / 1 day remote Fridays WFH).

Responsibilities

• Provide high-level executive administrative support to the Executive Vice President, General Counsel & Secretary.
• Prepare various documents, agreements, secretary's certificates, officer certificates, etc.
• Coordinate contract signatures and other project documents, including using Docusign.
• Draft and distribute correspondence.
• Enroll or renew memberships and subscriptions, and prepare and submit expense reports.
• Manage corporate travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging, and coordinating meeting accommodations.
• Monitor email and telephone.
• Schedule virtual and in-person meetings, arrange meeting space, and order catering when required.
• Help prepare and maintain the Board of Directors and Board Committee meeting calendar and communicate with directors and their executive administrators regarding scheduling.
• Plan and coordinate periodic Legal Summits and team-building events for U.S. and international offices.
• Arrange regular meetings with direct reports to the EVP, Legal Leadership Team, and global Legal team.
• Work with Legal team on preparation, execution via Diligent, and filing via Workiva of Section 16 beneficial ownership reports; maintain EDGAR codes for directors and Section 16 officers; coordinate with other public companies as needed.
• Work with External Reporting and Total Reward teams on SEC filings through Workiva.
• Prepare and distribute blackout/trading window emails and maintain blackout lists; coordinate with Stock Plan administrator.
• Process and distribute quarterly audit response letters to external auditor and coordinate with outside counsel on annual audit response letters.
• Handle subsidiary minute books and related matters.
• Coordinate workload and other Legal team matters with other team support staff.

Qualifications

• Minimum 5-7+ years of high-level administrative experience, ideally supporting a C-level executive (experience in legal is a plus).
• Bachelor's degree required.
• Experience coordinating and liaising with the Board of Directors.
• Extremely discrete/confidential; proactive, organized, and detail-oriented.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Diligent Boards or similar Board portal desired.
• Experience with Workiva or another SEC reporting platform.
• Notary Public license in New York a plus.

Job Details

• Employment type: Full-time
• Seniority level: Not Applicable
• Industry: Retail Apparel and Fashion and Fashion Accessories Manufacturing