Solomon Page
Overview Well-Known American Apparel Company in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the Executive Vice President, General Counsel & Secretary. This role is privy to sensitive information and confidential aspects of the business and serves as a liaison of confidential and routine communication between the EVP, General Counsel & Secretary and internal and external audiences, including outside counsel, opposing counsel, and the Board of Directors.
Candidates must have a minimum of 5-7+ years of applicable high-level administrative experience, ideally supporting a C-level executive, and a Bachelor's degree is required. The ideal candidate will be polished and professional, extremely organized, detail-oriented, proactive, confidential/discreet, and possess excellent interpersonal and communication skills (both verbal and written).
This is a fantastic opportunity to work in the creative field for a C-level executive at a company that prides itself on valued people and an inclusive, diverse, and collaborative environment.
Salary depends on experience (base 120-140k), plus discretionary bonus eligibility.
Comprehensive benefits (medical/dental/vision/life/disability/etc.), 401k, wellbeing support/gym reimbursement, care.com services, tuition reimbursement, associate discount, and more.
Hours are 9:00am–6:00pm, with flexibility as needed. Hybrid work schedule (4 days in office / 1 day remote Fridays WFH).
Responsibilities Provide high-level executive administrative support to the Executive Vice President, General Counsel & Secretary.
Prepare various documents, agreements, secretary's certificates, officer certificates, etc.
Coordinate contract signatures and other project documents, including using Docusign.
Draft and distribute correspondence.
Enroll or renew memberships and subscriptions, and prepare and submit expense reports.
Manage corporate travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging, and coordinating meeting accommodations.
Monitor email and telephone.
Schedule virtual and in-person meetings, arrange meeting space, and order catering when required.
Help prepare and maintain the Board of Directors and Board Committee meeting calendar and communicate with directors and their executive administrators regarding scheduling.
Plan and coordinate periodic Legal Summits and team-building events for U.S. and international offices.
Arrange regular meetings with direct reports to the EVP, Legal Leadership Team, and global Legal team.
Work with Legal team on preparation, execution via Diligent, and filing via Workiva of Section 16 beneficial ownership reports; maintain EDGAR codes for directors and Section 16 officers; coordinate with other public companies as needed.
Work with External Reporting and Total Reward teams on SEC filings through Workiva.
Prepare and distribute blackout/trading window emails and maintain blackout lists; coordinate with Stock Plan administrator.
Process and distribute quarterly audit response letters to external auditor and coordinate with outside counsel on annual audit response letters.
Handle subsidiary minute books and related matters.
Coordinate workload and other Legal team matters with other team support staff.
Qualifications Minimum 5-7+ years of high-level administrative experience, ideally supporting a C-level executive (experience in legal is a plus).
Bachelor's degree required.
Experience coordinating and liaising with the Board of Directors.
Extremely discrete/confidential; proactive, organized, and detail-oriented.
Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
Experience with Diligent Boards or similar Board portal desired.
Experience with Workiva or another SEC reporting platform.
Notary Public license in New York a plus.
Job Details Employment type: Full-time
Seniority level: Not Applicable
Industry: Retail Apparel and Fashion and Fashion Accessories Manufacturing
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