Human Resources Coordinator Job at D3 Search in Los Angeles

D3 Search is seeking a Talent Services Coordinator for a highly respected AMLAW ranked global law practice with a long-standing office situated in West Los Angeles, CA (90067).

Overview

Position Title: Talent Services Coordinator

Location | Map: Los Angeles, CA (90067)

Employer Work Model: Flexible hybrid 4/1 work model. Law firm/employer will NOT entertain a fully remote work arrangement.

Employment Status: Full-time | direct hire employment opportunity.

Key Responsibilities

• Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resume to Talent Services and Hiring Managers
• Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications
• Manages new hire process, including sending out new hire paperwork, initiates and monitors background check process, and coordinates start date with new hire
• Prepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation
• Assists with administration of employee benefits plans, including healthcare, life, disability (including claim forms), 401(k), and other health and welfare benefits programs; assists employees with annual open enrollment
• Answers basic questions on HR policies, procedures, and programs
• Maintains personnel files (active and terminated employee records) and I-9s; responsible for E-verify
• Coordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested; may assist with community fundraising
• Assists with aspects of the annual performance review process for Associates and Professional Staff, including sending out reminders and flagging comments for Talent Services Manager review
• Processes employment verifications and transactions in HR system, including employee changes and separations, assists employees with the time and attendance system (Workday), reviews time records as needed
• Assists with departing attorney processes
• Ensures administrative (i.e. secretarial, reception) vacation coverage and overflow is provided
• Coordinates firm CLE training programs and processes attorney bar association memberships
• Performs additional duties as required, including but not limited to, assisting with other GT offices

Qualifications / Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
• Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
• Recognize confidential, sensitive, and proprietary information and maintain confidentiality
• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations; proactive in seeking innovative ways in which to help others

Education & Prior Experience

• Bachelor's degree or equivalent experience in Human Resources, Business, Organization Development or related field required
• 2-5 years of experience in a Human Resources support role
• Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred
• Possess a basic understanding of HR principles and practices, as well as employment law compliance

Technology

• Knowledge of HR-related programs/software including Workday or other time/attendance or HRIS database systems; as well as Workday Recruiting or other applicant tracking system
• Proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly

Annualized Salary | Compensation

Annual salary range is up to 82K (DOE/DOQ) plus a comprehensive & robust health benefits package, 401K, generous PTO, travel/parking allowance, and many other notable employee perks, etc.

If interested in this Talent Service Coordinator role situated in Los Angeles, CA (90067), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser | D3 Search

📬don@d3search.com | ☎️ 213-785-2485

📌 www.d3search.com

D3 Legal Search, LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.