Island
Join to apply for the Executive Assistant role at Island
Join to apply for the Executive Assistant role at Island
We are looking for a detail-oriented, proactive Executive Assistant with 5+ years of administrative support experience to join our team. In this role, you will provide high-level executive support to senior leadership, including calendar management, travel coordination, meeting preparation, and project assistance. You will act as a gatekeeper and liaison, ensuring smooth communication between executives, staff, and external partners. This position is ideal for someone who thrives in a fast-paced corporate environment, has strong organizational skills, and can anticipate needs before they arise.
Key Responsibilities
Manage and maintain complex executive calendars, schedule meetings, and coordinate domestic/international travel arrangements.
Prepare, proofread, and edit correspondence, reports, and presentations.
Organize and prepare agendas, meeting materials, and follow-up action items.
Serve as the primary point of contact for internal teams, clients, and vendors.
Support special projects, conduct research, and compile data for executive decision-making.
Maintain organized filing systems (digital and physical) and handle confidential information with discretion.
Utilize tools such as Microsoft Office Suite, Google Workspace, Zoom, Slack, and Microsoft Teams to manage workflows.
Support overall office operations and actively contribute to initiatives that strengthen team collaboration, employee engagement, and a positive workplace culture.
Requirements:
Bachelor’s degree preferred
5+ years of experience as an Executive Assistant, Administrative Assistant, or Personal Assistant supporting senior executives.
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Strong written and verbal communication skills.
Ability to prioritize multiple tasks, meet deadlines, and adapt to changing priorities.
Proven ability to maintain confidentiality and exercise sound judgment.
Seniority level Seniority level Director
Employment type Employment type Full-time
Job function Job function Administrative
Industries Technology, Information and Internet
Referrals increase your chances of interviewing at Island by 2x
Get notified about new Executive Assistant jobs in Coppell, TX .
Executive Assistant, Office of the Founder Executive Assistant to Chief Operations Officer Richardson, TX $75,000.00-$100,000.00 1 month ago
Dallas, TX $80,000.00-$130,000.00 15 hours ago
Executive Assistant – Office of the Chief Marketing Officer Executive Assistant to CEO with MBA - Biotech Industry Plano, TX $65,200.00-$104,300.00 2 weeks ago
Flower Mound, TX $65,000.00-$70,000.00 1 week ago
Richardson, TX $46,000.00-$50,000.00 1 day ago
Fort Worth, TX $52,000.00-$58,240.00 2 days ago
Colleyville, TX $35,000.00-$45,000.00 6 months ago
Irving, TX $62,500.00-$103,500.00 1 month ago
Future Opening: Agent's Executive Assistant - State Farm Agent Team Member Arlington, TX $65,000.00-$80,000.00 1 day ago
Executive Assistant - Ignite Community School We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr