HireArt is hiring: Executive Assistant in New York

Join to apply for the Executive Assistant role at HireArt 2 days ago Be among the first 25 applicants Join to apply for the Executive Assistant role at HireArt Expected compensation: 90,000.00 - 100,000.00 USD Per Year HireArt is helping our client, Louise Phillips Forbes, one of New York City's top real estate brokers, find a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions. We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must. The minimum base salary is $90,000, with the opportunity to earn up to $100,000 plus commission incentives (New York RE license required). As An Executive Assistant, You Will Manage, prioritize, and respond to incoming emails via Outlook. This includes handling inquiries, directing them to the appropriate personnel, or responding as Louise. Provide administrative support, including transcription of dictations, texts, and handwritten notes; calendar management; and scheduling appointments. Assist in the preparation and organization of meetings and client reports. Prepare and edit documents as required, like a REBNY financial statement, board package, vendor quotes, etc. Maintain and organize online files, documents, and records using OneDrive, Box.com, Monday.com, and Cloze. Collaborate with various team members to facilitate cross-functional communication and deal flow. Provide end-of-day updates with high-level information on deal status and any outstanding items for the day. Handle confidential and sensitive information with discretion. Occasionally travel to various Manhattan locations as needed. Requirements 5+ years of experience as an executive assistant, administrative assistant, or similar role within real estate Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales and 80+ in transactions Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com, and Cloze) Strong organizational and time management skills Proven problem-solving skills and excellent verbal and written communication skills Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively Proactive work attitude New York real estate license Benefits Pre-tax commuter benefits Employer (HireArt) Subsidized healthcare benefits Flexible Spending Account for healthcare-related costs HireArt covers all costs for short and long-term disability and life insurance 401k package Commitment: This is an ongoing contract position staffed via HireArt. It will be available to candidates local to the New York, NY area. HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Technology, Information and Internet Referrals increase your chances of interviewing at HireArt by 2x Get notified about new Executive Assistant jobs in New York, NY . New York, NY $75,000.00-$105,000.00 3 weeks ago New York, NY $90,000.00-$115,000.00 2 weeks ago New York, NY $70,000.00-$100,000.00 1 month ago New York City Metropolitan Area $20.00-$25.00 1 week ago New York, NY $90,000.00-$100,000.00 1 month ago New York, NY $95,000.00-$105,000.00 10 hours ago New York, NY $90,000.00-$120,000.00 2 days ago New York, NY $75,000.00-$100,000.00 1 week ago Executive Assistant, Global Commercial Services New York, NY $85,000.00-$95,000.00 1 day ago New York, NY $85,000.00-$100,000.00 1 week ago New York, NY $75,000.00-$85,000.00 2 weeks ago Executive Assistant to Partner at Investment Firm New York City Metropolitan Area $130,000.00-$140,000.00 1 month ago New York, NY $70,000.00-$85,000.00 2 weeks ago Senior Executive Assistant, Corporate Development Sr Executive Assistant to President of Wealth - NYC Sr Executive Assistant Business Partner I New York, NY $137,000.00-$152,000.00 2 weeks ago New York, NY $80,000.00-$110,000.00 1 hour ago Executive Assistant to Investor Relations New York, NY $90,000.00-$140,000.00 2 days ago Senior Executive Assistant to the Finance Chief Administrative Officer (New York) New York, NY $91,690.00-$119,610.00 2 days ago New York, NY $100,000.00-$115,000.00 3 weeks ago Executive Assistant to Investor Relations New York, NY $100,000.00-$160,000.00 2 weeks ago Hoboken, NJ $45,000.00-$47,000.00 2 days ago New York, NY $91,690.00-$119,610.00 2 weeks ago Lead Executive Assistant and Office Manager New York, NY $115,000.00-$155,000.00 3 weeks ago EXECUTIVE ASSISTANT TO THE CHIEF MEDICAL OFFICER Senior Executive Assistant - A05 - NEW YORK (Hybrid) New York, NY $91,690.00-$119,610.00 2 weeks ago New York, NY $85,000.00-$95,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr