Caltrans: California Department of Transportation is hiring: Executive Assistant

Executive Assistant Under the direction of the Chief, Division of Transportation Planning (DOTP), the Executive Assistant provides staff and administrative assistance and secretarial support. The incumbent researches information, gathers and reviews materials, drafts correspondence, and schedules meetings and travel. General direction is provided to the division's clerical support regarding correspondence to ensure preparation is in accordance with accepted Caltrans standard, procedures and deadlines. Eligibility for hire may be determined by your score on the Executive Assistant exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. You will find additional information about the job in the Duty Statement. Working Conditions Position located at 1120 N St Sacramento, Sacramento County. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to their headquarters location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquarters location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. Minimum Requirements You will find the Minimum Requirements in the Class Specification. EXECUTIVE ASSISTANT Additional Documents Job Application Package Checklist Duty Statement Special Requirements Statement of qualifications (SOQ) required. The SOQ serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12-point Arial font. What skills do you believe are most important in the role of an Executive Assistant and why? Of the skills you identified, give specific examples of how said skills have aided you in your current position. Describe a time when you needed to schedule a last‑minute but high‑priority meeting that conflicted with an already scheduled meeting that included stakeholders. Include details on how you communicated and resolved the conflict. Can you provide examples of how you have effectively managed competing priorities and deadlines in a previous administrative role? Describe a specific situation where you had to prioritize tasks and how you ensured that important deadlines were met. Describe your knowledge and experience of Microsoft applications, specifically Outlook, Word, Excel, and Teams. Provide examples of how you interacted with these four Microsoft applications. #J-18808-Ljbffr