Caltrans: California Department of Transportation
Staff Services Manager I
Caltrans: California Department of Transportation, Sacramento, California, United States, 95828
Staff Services Manager I
Department of Transportation
Job Description and Duties Under the general direction of the Chief, Office of Project Development, Management & Delivery (OPDMD) in the Division of Local Assistance (DLA), the Staff Services Manager I supervises a team of analytical staff providing guidance on compliance of the programs and execution of all contracts and grants within DLA to ensure excellent customer service to managers to DLA staff, supervisors and project managers.
The incumbent is responsible for oversight of the DLA’s Delegation Program of the contract/grant compliance. The incumbent is responsible for development and maintenance of all signature authority, training and training materials, specific to contract/grant compliance, and compliance reviews. Training materials include, but are not limited to, handbooks, dashboards, manuals and policy guidance supporting contract/grant execution and administration. The incumbent is responsible for working with other functional units and internal and external partners on compliance with all contract and grant regulations (e.g., Public Contract Code and State Contracting Manual). The incumbent is responsible for all contracts and grants executed within DLA to ensure appropriate procurement and contract management techniques have been followed. The incumbent is responsible for providing assistance to DLA staff, supervisors, and management regarding contract procurement, administration and compliance.
The incumbent is responsible for, management, oversight, coordination, and maintenance of major policy documents and activities relating to the implementation of Rail and Transit Programs (R&T) such as Transit & Intercity Rail Capital Program (TIRCP) and other State and Federal funded Programs related to R&T programs and projects within DLA's portfolio. The incumbent is responsible for reviewing and providing analysis on R&T related program management and serves as the DLA liaison to other Caltrans' Divisions and external partners regarding R&T programs.
PARF# 75-6-014 / JC-495447
Eligibility for hire may be determined by your score on the Staff Services Manager I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
https://forms.office.com/g/RyK102ty4G
https://youtu.be/oC9wIp8QalI
Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
You will find additional information about the job in the Duty Statement.
Working Conditions Position located at 1120 N Street Sacramento, Sacramento County.
Multiple positions may be filled from this recruitment.
This is a Limited Term position which may be extended to 24 months or become permanent. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquarters location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquarters location will be the responsibility of the selected candidate.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
STAFF SERVICES MANAGER I
Additional Documents
Job Application Package Checklist
Duty Statement
Special Requirements
Possession of a valid driver’s license is required when operating a state owned or leased vehicle.
Resume is required
Statement of qualifications (SOQ) required.
SOQ required describing how an applicant’s education, experience, and training qualify them for the position. The SQQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. The Statement of Qualifications should be 1-2 pages in length with 12-point Arial font.
Applications submitted without both a Statement of Qualifications and Resume included will not be considered
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages You may submit your application and any applicable or required documents to:
Department of Transportation
Certification Services MS-90
P O Box 168036
Sacramento, CA 95816-8036
Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at:
Department of Transportation
Drop-Off Address
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
1727 30th Street, MS 90
Sacramento, CA 95816
Closed on weekends and State holidays.
08:00 AM - 05:00 PM
Required Application Package Documents
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is required and must be included.
Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Exceptional leadership, initiative, collaborative and communication skills are fundamental to carrying out the mission of this position.
Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact: Hoda Elshamy, (279) 234-2217, Hoda.Elshamy@dot.ca.gov
Hiring Unit Contact: Glynis Rounds, (279) 789-2053, DLA_HRL@dot.ca.gov
EEO Contact: Caltrans EEO Office, (844) 368-3367, Ask.eeo@dot.ca.gov
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
#J-18808-Ljbffr
Job Description and Duties Under the general direction of the Chief, Office of Project Development, Management & Delivery (OPDMD) in the Division of Local Assistance (DLA), the Staff Services Manager I supervises a team of analytical staff providing guidance on compliance of the programs and execution of all contracts and grants within DLA to ensure excellent customer service to managers to DLA staff, supervisors and project managers.
The incumbent is responsible for oversight of the DLA’s Delegation Program of the contract/grant compliance. The incumbent is responsible for development and maintenance of all signature authority, training and training materials, specific to contract/grant compliance, and compliance reviews. Training materials include, but are not limited to, handbooks, dashboards, manuals and policy guidance supporting contract/grant execution and administration. The incumbent is responsible for working with other functional units and internal and external partners on compliance with all contract and grant regulations (e.g., Public Contract Code and State Contracting Manual). The incumbent is responsible for all contracts and grants executed within DLA to ensure appropriate procurement and contract management techniques have been followed. The incumbent is responsible for providing assistance to DLA staff, supervisors, and management regarding contract procurement, administration and compliance.
The incumbent is responsible for, management, oversight, coordination, and maintenance of major policy documents and activities relating to the implementation of Rail and Transit Programs (R&T) such as Transit & Intercity Rail Capital Program (TIRCP) and other State and Federal funded Programs related to R&T programs and projects within DLA's portfolio. The incumbent is responsible for reviewing and providing analysis on R&T related program management and serves as the DLA liaison to other Caltrans' Divisions and external partners regarding R&T programs.
PARF# 75-6-014 / JC-495447
Eligibility for hire may be determined by your score on the Staff Services Manager I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
https://forms.office.com/g/RyK102ty4G
https://youtu.be/oC9wIp8QalI
Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
You will find additional information about the job in the Duty Statement.
Working Conditions Position located at 1120 N Street Sacramento, Sacramento County.
Multiple positions may be filled from this recruitment.
This is a Limited Term position which may be extended to 24 months or become permanent. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquarters location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquarters location will be the responsibility of the selected candidate.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
STAFF SERVICES MANAGER I
Additional Documents
Job Application Package Checklist
Duty Statement
Special Requirements
Possession of a valid driver’s license is required when operating a state owned or leased vehicle.
Resume is required
Statement of qualifications (SOQ) required.
SOQ required describing how an applicant’s education, experience, and training qualify them for the position. The SQQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. The Statement of Qualifications should be 1-2 pages in length with 12-point Arial font.
Applications submitted without both a Statement of Qualifications and Resume included will not be considered
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages You may submit your application and any applicable or required documents to:
Department of Transportation
Certification Services MS-90
P O Box 168036
Sacramento, CA 95816-8036
Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at:
Department of Transportation
Drop-Off Address
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
1727 30th Street, MS 90
Sacramento, CA 95816
Closed on weekends and State holidays.
08:00 AM - 05:00 PM
Required Application Package Documents
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is required and must be included.
Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Exceptional leadership, initiative, collaborative and communication skills are fundamental to carrying out the mission of this position.
Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact: Hoda Elshamy, (279) 234-2217, Hoda.Elshamy@dot.ca.gov
Hiring Unit Contact: Glynis Rounds, (279) 789-2053, DLA_HRL@dot.ca.gov
EEO Contact: Caltrans EEO Office, (844) 368-3367, Ask.eeo@dot.ca.gov
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
#J-18808-Ljbffr