Executive Assistant Job at Hirewell in Commerce

Get AI-powered advice on this job and more exclusive features. This range is provided by Hirewell. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $120,000.00/yr - $130,000.00/yr Additional compensation types Annual Bonus A high-growth organization is seeking a highly organized, proactive, and polished Executive Assistant (EA) to provide seamless administrative support to its executive team, with a primary focus on the CEO and CFO. This is a critical role and the first hire solely dedicated to supporting senior leadership. The ideal candidate will act as a trusted partner to the C-suite—enabling day-to-day efficiency, optimizing executive productivity, and helping maintain a culture of excellence. Success in this role requires agility, urgency, discretion, and a tech-savvy, solutions-oriented mindset. Key Responsibilities Executive Support: Manage complex calendars across multiple time zones for the CEO and CFO, including scheduling internal/external meetings, travel, and events Serve as a gatekeeper and liaison between executives and internal/external stakeholders Prepare briefs for meetings, including agendas, documents, and talking points Draft, proofread, and manage high-level communications and presentations Monitor executive email inboxes and flag or respond to urgent matters as appropriate Travel & Logistics: Coordinate comprehensive domestic and international travel itineraries, including flights, accommodations, ground transportation, and meeting logistics Process expense reports and reimbursement requests accurately and promptly Prepare travel briefings and ensure executives are fully equipped for business trips Meeting & Event Management: Organize and support executive team meetings, including preparing materials, taking minutes, and tracking follow-up items Coordinate leadership offsites, board meetings, investor meetings, and internal company events Support culture-building initiatives through thoughtful planning and execution of internal events Office & Operations Coordination: Act as the point of contact for office-related operations and vendor relationships Collaborate with HR, IT, and Finance to ensure executives are fully supported and equipped Support onboarding logistics for new executive team members Confidentiality & Discretion: Handle sensitive and confidential information with the utmost discretion Anticipate executive needs and address issues proactively Special Projects: Provide project management support for key initiatives and ad hoc assignments Conduct research, gather data, and prepare reports for executive decision-making Create structure around administrative processes through scalable workflows and tools Qualifications 5+ years of experience as an Executive Assistant supporting senior executives in fast-paced or high-growth environments Proven experience supporting multiple C-level executives, particularly a CEO and/or CFO Exceptional organizational, time management, and multitasking skills High level of professionalism, discretion, and emotional intelligence Excellent written and verbal communication skills Proficient with Microsoft Office, Google Workspace, and modern workplace tools such as Slack, Zoom, and Concur Comfortable working 100% onsite in a collaborative environment Preferred Traits Proactive and resourceful, with the ability to anticipate needs and take initiative Strong sense of ownership and accountability Composed under pressure, with excellent prioritization skills Passionate about improving systems and processes Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Manufacturing Referrals increase your chances of interviewing at Hirewell by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Get notified when a new job is posted. Sign in to set job alerts for “Executive Assistant” roles. Executive Assistant, Casting & Talent (Disney Branded Television) Executive Assistant, Music (Disney Television Animation) Los Angeles, CA $70,000.00-$85,000.00 1 month ago Executive Assistant to VP of Store Development Executive Assistant to VP Human Resources Executive Assistant to the President, Global E-Commerce and Business Development Santa Monica, CA $71,406.00-$138,270.00 2 months ago Sr Executive Assistant (Disney Advertising Sales) Executive Assistant to Co-Founder, President & Head of Production West Hollywood, CA $115,000.00-$130,000.00 1 month ago Executive Assistant, Marketing & Creative Los Angeles Metropolitan Area 1 month ago Los Angeles, CA $75,000.00-$85,000.00 13 hours ago Beverly Hills, CA $90,000.00-$140,000.00 1 week ago PMO (Executive Assistant) - Global TikTok Operations & Trust and Safety West Hollywood, CA $50,000.00-$55,000.00 2 weeks ago Los Angeles County, CA $65,000.00-$80,000.00 3 weeks ago Los Angeles, CA $100,000.00-$125,000.00 1 month ago Senior Executive Assistant (Experience with Am 100 Law Firms Required) We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr