Receptionist/Office Assistant Job at TE Roberts Inc in Irvine

Receptionist/Office Assistant

We are looking for an Office Assistant to manage our front desk on a daily basis who will contribute to a positive first impression for visitors.

As a Front Desk Office Assistant you will be the first point of contact for the company. You will welcome guests and greet people who visit with a warm and friendly demeanor. You are expected to answer, screen, and direct incoming phone calls in a professional and courteous manner. You will coordinate front-desk activities, including sorting and distributing correspondence and providing administrative and clerical support across the organization. Duties also include managing the reception area, ensuring it is clean, organized, and presentable at all times and maintaining and managing office supplies inventory, placing orders when necessary to ensure continuous office operations. You will be responsible for handling incoming and outgoing mail, packages, and deliveries, ensuring timely distribution to the appropriate departments or individuals by the end of the day, and running errands in a company vehicle. Additionally, you will perform other clerical receptionist duties such as filing, photocopying, scanning and faxing. The Office Assistant will also process all paperwork received from the Field Crews and prepare Foreman Notebooks on a monthly basis and document and coordinate delivery before the first of every month. You will also be tasked with Special Projects as needed.

To be successful as an Office Assistant you should have a pleasant personality with outstanding time-management skills and an ability to organize and coordinate multiple concurrent projects while working independently and as part of the greater team. Ultimately, the Front Desk Office Assistant duties and responsibilities are to ensure guests are welcomed positively, and executes all administrative tasks to the highest quality standards.

Requirements and Skills

• Excellent written and verbal communication skills
• Outstanding interpersonal skills, proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency with computer, telephone systems, scanners, printers, etc.
• Professional attitude and appearance
• Reliable and punctual
• Ability to be resourceful and proactive when issues arise
• Maintain confidentiality
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Commute to Irvine, CA
• Have a valid California driver’s license and deemed an eligible driver by our insurance policy

Benefits

• Health insurance
• Savings plan with corporate matching
• Low cost Vision insurance
• Low cost Dental insurance

Equal Employment Opportunity Statement

T. E. Roberts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Contact Information

If interested in joining our team please email your resume to HR@TEROBERTS.COM