Office Administrator

Office Administrator

Department of Transportation Job Code #: JC-495276 Salary: $6,031.00 - $7,547.00 per Month Final Filing Date: 10/27/2025 Job Description and Duties

Under the direction of the Area Construction Senior Transportation Engineer (Civil) the Office Administrator will act independently to support the area Construction field office. The analyst will exercise independent judgment on the most complex operational issues ensuring compliance within all program parameters. The analyst has direct responsibility in reviewing and analyzing the status of all projects, responding to inquiries regarding projects, tracking account usage and analyzing project data to determine project expenditures. The incumbent will act as a lead in preparing project calculations and contracts. Incumbent will report monthly progress payment estimates for all assigned contracts to the Area Construction Senior. PARF# 05-6-541 / JC-495276 Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. You will find additional information about the job in the Duty Statement. Working Conditions

While at the Construction office employees will normally work in a climate‑controlled office under artificial light. However due to periodic problems with the heating and air conditioning, the building temperature may fluctuate. Travel required. Vacations may be restricted during peak times. Overtime and flexible hours may be required. Use of computers and other various office equipment is required. Job may have exposure to chemicals, lab conditions, equipment, machinery, heat, cold, dust, gas, fumes, outdoor conditions, indoor conditions, humidity, and high decibels of noise. Hard hat and safety vest or approved safety shirt must be worn at all times in the field, no exceptions. Night work may be required. Incumbent is responsible for his/her actions, decisions, quality of work, and proper use of State time, equipment and materials. Improper performance of duties and/or failure to adhere to established policies, procedures and guidelines could lead to adverse action and possible termination. Minimum Requirements

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents

Job Application Package Checklist Duty Statement Special Requirements

Possession of a valid driver’s license is required when operating a State owned or leased vehicle. Statement of Qualification (SOQ) is required. Please provide a 1 page, 12 font size Statement of Qualifications (SOQ) detailing why you believe your knowledge, skills, and experience would make you a qualified candidate for the roles and responsibilities of the Construction Office Administrator as described in the position duty statement. Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply: Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below. Address for Mailing Application Packages: Department of Transportation, Certification Services MS-90, P O Box 168036, Sacramento, CA 95816-8036. Attn: Caltrans DHR Contact. Address for Drop‑Off Application Packages: Department of Transportation, Drop‑Off Address, Caltrans DHR Contact, Classification and Hiring Unit - ECOS, 1727 30th Street, MS 90, Sacramento, CA 95816. Closed on weekends and State Holidays. 08:00 AM - 05:00 PM. Required Application Package Documents: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. Resume is optional. Statement of Qualifications (SOQ) is required. Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information

Human Resources Contact: Alyssa Baxes, (279) 444-2423, alyssa.baxes@dot.ca.gov Hiring Unit Contact: Nicole Ando, (805) 441-4395, nicole.ando@dot.ca.gov EEO Contact: Caltrans EEO Office, (844) 368-3367, Ask.eeo@dot.ca.gov

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