Maryland Department of Transportation
Office Manager (Administrator II)
Maryland Department of Transportation, Baltimore, Maryland, United States
Overview
MDOT Promotional Only – State Highway Administration, District 1 (Somerset County) Office Manager (Administrator II) – Grade 17 (2587) SP# 25-81-04. This position is open to MDOT employees only and requires meeting the minimum and selective qualifications listed below. This is a position-specific recruitment; the resulting list of eligible candidates will be used to fill this vacancy or function only. You will need to reapply for future recruitments for this job classification. There will be no reconsideration period for this position. Apply online to be considered.
Nature of Work / Responsibilities
The primary purpose of this position is to serve as the Office Manager for the Princess Anne Maintenance Shop. The incumbent will oversee all aspects of procurement, inventory management, fixed assets, facility management, and most human resource activities at the shop. The incumbent will assist in the development and monitoring of the budget and provide guidance regarding business plan performance measures, data collection and reporting. Supervise professional, paraprofessional, and clerical staff. Additional responsibilities include reviewing and approving all small procurement (less than $50,000) for the office needs of the State Highway Administration, including soliciting, evaluation, negotiation, awarding and administering supply and service contracts according to COMAR Title 21 - Subtitle 05 - Chapter 07 (Small Procurement Regulations). Ensure adequate separation of duties between purchasing and receiving. This position will function at an experienced level of work in procurement of maintenance contracts, equipment, services, construction supplies, information technology and other needs, obtaining through the competitive or negotiated procurement process.
Education / Experience
Education:
Graduation from an accredited high school or possession of a high school equivalency certificate. Experience:
Five years of experience in administrative staff or professional work. Selective Qualification:
Two (2) years of the required experience must have involved human resources, procurement, and/or contract administration.
Preferred Qualifications
The ideal candidate should possess the following: Experience in procurement involving soliciting, evaluating, negotiating, and awarding contracts and ensuring compliance with governmental procurement laws, regulations, and conditions. Experience supervising employees or exercising responsibility for program development. Experience in human resources.
Notes / Substitutions
1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience. 2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience. 3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience. 4. Candidates may substitute U.S. Armed Forces military service experience involving staff work related to the administration of rules, regulations, policies, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.
Other Requirements
Must possess a motor vehicle operator's license valid in Maryland. Employees in this position are considered essential for emergency operations and must maintain reliable communication and be available for call-in 24 hours a day, 7 days a week. Must be able to respond within one hour. Candidates must pass SHA's Small Procurement Training and examination prior to completion of the probationary period.
Application Process
All applicants must submit an online application. Resumes will not be accepted in lieu of a completed application. Provide complete and accurate information, including all relevant experience (full/part-time, volunteer, military, acting capacity, etc.). If you have held more than one position at the same employer, list each position, duration, and duties. Applications must be submitted online by the closing date. If you have questions, contact the Office of Administration at the number listed in the job posting: 410-545-5554.
Employment Conditions
The selected candidate may be subject to background and reference checks. Bilingual applicants are encouraged to apply. The State of Maryland offers health and leave benefits, a 401k plan, pension, transit program, and education opportunities. The SHA is not sponsoring new H-1B visas at this time. Applicants must be legally authorized to work in the United States under applicable laws. The incidence of ineligibility or sponsorship does not automatically disqualify a candidate.
Equal Opportunity
WE ARE AN EQUAL OPPORTUNITY EMPLOYER. SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.
Issue Date: 09/19/2025
#J-18808-Ljbffr
MDOT Promotional Only – State Highway Administration, District 1 (Somerset County) Office Manager (Administrator II) – Grade 17 (2587) SP# 25-81-04. This position is open to MDOT employees only and requires meeting the minimum and selective qualifications listed below. This is a position-specific recruitment; the resulting list of eligible candidates will be used to fill this vacancy or function only. You will need to reapply for future recruitments for this job classification. There will be no reconsideration period for this position. Apply online to be considered.
Nature of Work / Responsibilities
The primary purpose of this position is to serve as the Office Manager for the Princess Anne Maintenance Shop. The incumbent will oversee all aspects of procurement, inventory management, fixed assets, facility management, and most human resource activities at the shop. The incumbent will assist in the development and monitoring of the budget and provide guidance regarding business plan performance measures, data collection and reporting. Supervise professional, paraprofessional, and clerical staff. Additional responsibilities include reviewing and approving all small procurement (less than $50,000) for the office needs of the State Highway Administration, including soliciting, evaluation, negotiation, awarding and administering supply and service contracts according to COMAR Title 21 - Subtitle 05 - Chapter 07 (Small Procurement Regulations). Ensure adequate separation of duties between purchasing and receiving. This position will function at an experienced level of work in procurement of maintenance contracts, equipment, services, construction supplies, information technology and other needs, obtaining through the competitive or negotiated procurement process.
Education / Experience
Education:
Graduation from an accredited high school or possession of a high school equivalency certificate. Experience:
Five years of experience in administrative staff or professional work. Selective Qualification:
Two (2) years of the required experience must have involved human resources, procurement, and/or contract administration.
Preferred Qualifications
The ideal candidate should possess the following: Experience in procurement involving soliciting, evaluating, negotiating, and awarding contracts and ensuring compliance with governmental procurement laws, regulations, and conditions. Experience supervising employees or exercising responsibility for program development. Experience in human resources.
Notes / Substitutions
1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience. 2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience. 3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience. 4. Candidates may substitute U.S. Armed Forces military service experience involving staff work related to the administration of rules, regulations, policies, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.
Other Requirements
Must possess a motor vehicle operator's license valid in Maryland. Employees in this position are considered essential for emergency operations and must maintain reliable communication and be available for call-in 24 hours a day, 7 days a week. Must be able to respond within one hour. Candidates must pass SHA's Small Procurement Training and examination prior to completion of the probationary period.
Application Process
All applicants must submit an online application. Resumes will not be accepted in lieu of a completed application. Provide complete and accurate information, including all relevant experience (full/part-time, volunteer, military, acting capacity, etc.). If you have held more than one position at the same employer, list each position, duration, and duties. Applications must be submitted online by the closing date. If you have questions, contact the Office of Administration at the number listed in the job posting: 410-545-5554.
Employment Conditions
The selected candidate may be subject to background and reference checks. Bilingual applicants are encouraged to apply. The State of Maryland offers health and leave benefits, a 401k plan, pension, transit program, and education opportunities. The SHA is not sponsoring new H-1B visas at this time. Applicants must be legally authorized to work in the United States under applicable laws. The incidence of ineligibility or sponsorship does not automatically disqualify a candidate.
Equal Opportunity
WE ARE AN EQUAL OPPORTUNITY EMPLOYER. SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.
Issue Date: 09/19/2025
#J-18808-Ljbffr