Aston Carter
Administrative Specialist
HDR is seeking a dynamic new member for our top notch team of administrative professionals in the Charlotte, NC office. We partner with our engineering professionals to make great things possible. Because we support all engineering disciplines at HDR, our work is varied, challenging, and rewarding. We are passionate about what we do and take personal responsibility to see things through. If you have advanced word processing skills and are hands‑on team player, capable of successfully multi‑tasking in a fast‑paced environment under tight deadlines, we look forward to meeting you.
Key Responsibilities
Format, edit, and compile complex project related documents such as construction specifications, technical reports, and memos
Coordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence
Type, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
Ensure deliverables are clear, concise, well organized, and accurate
Ensure compliance with corporate branding and template standards as well as client standards and expectations
Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies
Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requested
Work under minimal supervision and meet compressed deadlines
Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee‑owned culture
Qualifications
High school diploma or equivalent required; AS/BS in related field preferred
Minimum three years experience
Prior experience in construction or A/E industry preferred but not required
Advanced MS Word and Excel skills required
Proficiency with PDF creation software desired (Bluebeam or Adobe Acrobat)
Proficiency with Adobe Creative Suite software desired
Experience with VisiSpecs, SpecsIntact or similar software preferred
Exceptionally well organized and detail oriented
Committed to excellence in professionalism and customer service
Pay The pay range for this position is $25.00 - $30.00/hr.
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Oct 27, 2025.
Seniority level Mid‑Senior level
Employment type Contract
Job function Administrative
Industries Staffing and Recruiting
Equal Opportunity The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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Key Responsibilities
Format, edit, and compile complex project related documents such as construction specifications, technical reports, and memos
Coordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence
Type, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
Ensure deliverables are clear, concise, well organized, and accurate
Ensure compliance with corporate branding and template standards as well as client standards and expectations
Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies
Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requested
Work under minimal supervision and meet compressed deadlines
Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee‑owned culture
Qualifications
High school diploma or equivalent required; AS/BS in related field preferred
Minimum three years experience
Prior experience in construction or A/E industry preferred but not required
Advanced MS Word and Excel skills required
Proficiency with PDF creation software desired (Bluebeam or Adobe Acrobat)
Proficiency with Adobe Creative Suite software desired
Experience with VisiSpecs, SpecsIntact or similar software preferred
Exceptionally well organized and detail oriented
Committed to excellence in professionalism and customer service
Pay The pay range for this position is $25.00 - $30.00/hr.
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Oct 27, 2025.
Seniority level Mid‑Senior level
Employment type Contract
Job function Administrative
Industries Staffing and Recruiting
Equal Opportunity The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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