Executive Assistant Job at State of Washington in Olympia

Executive Assistant – Department of Natural Resources

Recruitment #2025-10-4865. Location: Natural Resources Building- Olympia, WA. Work hours: Full time with partial telework flexibility. Salary: $6,722.00 - $7,840.00 Monthly (range $6,722.00 - $8,253.00 Monthly). Review of applications is ongoing. We reserve the right to close this recruitment at any time after 10/21/25.

Overview

The Department of Natural Resources (DNR) invites applications for an Executive Assistant. The position serves as the principal assistant with delegated authority performing high‑level administrative support duties for a Deputy Supervisor, Director, Assistant Deputy Supervisor, or Deputy Director. The role reports directly to the Chief Operating Officer and functions as a member of executive management in the Office of the Commissioner of Public Lands.

Responsibilities

• Provide direct support to the principal(s); plan, organize, and implement all administrative activities such as records management, report preparation, coordination of calendars and scheduling, meeting management, logistical coordination, and presentation preparation. Use independent judgment to accomplish assignments or solve problems.
• Assist agency leadership in preparing complex schedules, plans, summaries, recommendations, reports, research, and abstract information supporting data preparation for meetings, presentations, and work projects.
• Perform a wide variety of complex tasks assisting with and coordinating aspects of the division services and leadership roles for agency and external boards or committees, providing project, services, and contracts management support, technical assistance and specialized consultation to the division and community stakeholders, and recommending resolutions for problems and issues related to the division, projects, and services.
• Perform project, services, and contracts management support, technical assistance, and specialized consultation to the division and community stakeholders.
• Use independent judgment to accomplish assignments or solve problems.

Required Qualifications

• Five years of administrative support experience.
• Working knowledge of state government operations.
• Proficiency in the use of the Windows Office Suite.
• Excellent oral, written, and interpersonal communication skills.
• Ability to multitask, prioritize work for self, balance workload, meet short deadlines, and work independently in a fast‑paced environment with strong attention to detail.
• Ability to work with sensitive information, public policy, and personnel issues while maintaining confidentiality.
• Ability to anticipate executive needs, work well in stressful situations, and respond appropriately to emergencies.
• Experience preparing high‑level documents, spreadsheets, and presentations.
• Ability to comprehend and interpret complex discussions and independently compose clear, accurate, and concise notes.
• Experience working with SharePoint.
• Ability to maintain effective working relationships with agency staff, other government entities, and the public.
• Understand organizational structure and mission, and the functions of the department.
• Maintain confidentiality.
• Use tact and diplomacy.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations, and public records retention and requests are followed.
• DNR Core Competencies
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

Desired Qualifications

• Three years of administrative support at the executive assistant level.
• Passion for improving the social, economic, and environmental health and well‑being of communities across Washington State.
• Experience working with elected officials and staff at the state and federal levels.
• Experience navigating the legislative process, tracking legislation, and interacting with legislators and legislative staff.
• Experience working with elected tribal officials, executives, and staff.
• Experience with state contract administration.
• Bachelor's degree.

Special Requirements and Conditions of Employment

• This position is a hybrid, working in the Natural Resources Building, and may be allowed to telework. Demands for this job may require the employee to function away from their normal workspace, both on and off‑site.
• Travel for this position is minimal, but may occasionally require in‑state travel for meetings, etc.

Application Requirements

• Letter of interest describing your specific qualifications for the position and the position required, desired, and special requirements.
• Resume that details your experience and qualifications.
• References are optional at the time your application is submitted. Finalists will be asked to provide a list of at least three professional references with current telephone numbers, including your current or most recent supervisor.
• Do not attach any documents that include photos or private information (Social Security number, year of birth, etc.).
• Complete all supplemental questions.
• Applicants who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

Questions

For questions, please contact Katy Taylor at 360‑878‑2748 or email DNRrecruiting@dnr.wa.gov. Persons requiring accommodation in the application/testing process, or in this job announcement, in an alternative format may call (360) 522‑2500 or email DNRrecruiting@dnr.wa.gov. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7‑1‑1 or 1‑800‑833‑6384.

Equal Opportunity Employer

The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons with disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Additional Information

This recruitment may be extended and used to fill future similar vacancies for up to sixty (60) days. DNR does not use the E‑Verify system. For more information, please visit www.uscis.gov. Veterans wishing to claim Veteran’s preference, please attach a copy of your DD‑214, NGB‑22, or other verification of military service. Please black out your Social Security number before attaching it.

Benefits

DNR provides excellent benefits, a few of which include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit for more information.

Contact

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