Executive Assistant Job at Washington State ESD in Seattle

Executive Assistant Location: Natural Resources Building, Olympia, WA Salary: $6,722 - $8,253 Monthly (range $6,722 - $8,253) Work Hours: Includes partial telework flexibility; telework may be available and considered. Application Status: Review of applications ongoing. We reserve the right to close this recruitment at any time after 10/21/25. Responsibilities Direct support to the principal(s); planning, organizing, and implementing all administrative activities such as records management, report preparation, coordination of calendars and scheduling, meeting management, logistical coordination, and presentation preparation. Use independent judgment to accomplish assignments or solve problems. Wide variety of complex tasks assisting with and coordinating aspects of the division services and leadership roles for agency and external boards or committees, providing project, services, and contracts management support, technical assistance and specialized consultation to the division and community stakeholders, and recommending resolutions for problems and issues related to the division, projects and services. Assist agency leadership in the preparation of complex schedules, plans, summaries, recommendations, reports, research, and abstract information supporting data preparation for meetings, presentations, and work projects. Required Qualifications Five years of administrative support experience. Working knowledge of state government operations. Proficiency in the use of the Windows Office Suite. Excellent oral, written, and interpersonal communication skills. Ability to multitask, prioritize work for self, balance workload, meet short deadlines, and work independently in a fast‑paced environment with strong attention to detail. Ability to work with sensitive information, public policy, and personnel issues while maintaining confidentiality. Ability to anticipate executive needs, work well in stressful situations, and respond appropriately to emergencies. Experience preparing high‑level documents, spreadsheets, and presentations. Ability to comprehend and interpret complex discussions and independently compose clear, accurate, and concise notes. Experience working with SharePoint. Ability to maintain effective working relationships with agency staff, other government entities, and the public. Understand organizational structure and mission, and the functions of the department. Maintain confidentiality. Use tact and diplomacy. Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices. Perform assigned duties in a manner consistent with applicable laws, regulations, and public records retention and requests are followed. Special Requirements and Conditions of Employment Hybrid position working in the Natural Resources Building; telework may be allowed. Demands may require functioning away from normal workspace, both on and off‑site. Travel is minimal, but may occasionally require in‑state travel for meetings, etc. Desired Qualifications Three years of administrative support at the executive assistant level. Passion for improving the social, economic, and environmental health and well‑being of communities across Washington State. Experience working with elected officials and staff at the state and federal levels. Experience navigating the legislative process, tracking legislation, and interacting with Legislators and legislative staff. Experience working with elected tribal officials, executives, and staff. Experience with state contract administration. Bachelor's degree. Benefits Health insurance and paid holidays. Retirement plans and sick leave. Vacation days and work/life balance. Professional development opportunities. Application Requirements Letter of interest describing your specific qualifications for the position. Resume detailing your experience and qualifications. References are optional at the time of application; finalists will be asked to provide a list of at least three professional references. Do not attach documents that include photos or private information (Social Security number, year of birth, etc.). Complete all supplemental questions. Questions? Please contact Katy Taylor at 360-878-2748 or email DNRrecruiting@dnr.wa.gov. Equal Opportunity Employer The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons with disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing, or completing your application, call 360-664-1960 or 1-877-664-1960 or email CareersHelp@des.wa.gov. #J-18808-Ljbffr